View Employee Asset
This screen displays all details of an employee asset in read-only mode, including its basic information, current status, movement history, attachments, and available actions.
Activation Requirements
- The user must have permission to view employee assets.
How to Access
- From the main menu, go to Employees.
- Click on Employee Assets.
- From the list: click Actions (…) next to the desired asset, then select View.
- You will also be redirected to this screen automatically after creating a new asset or saving edits.
Screen Content
First: Header Section
Displays the asset name and code, along with a link to the related accounting asset and the following action buttons:
- Edit: Disabled if status is Sold, Consumed, Written-off, or Retired.
- Delete: Available only if status is Not Assigned or In Storage.
- Send to Maintenance: Available if status is In Storage, Assigned, or Not Assigned.
- Return from Maintenance: Available only if status is Under Maintenance.
- Deactivate Asset: Available if status is In Storage, Not Assigned, or Under Maintenance.
- Reactivate Asset: Available only if status is Inactive.
- Print Templates: Displays a list of available templates.
- Add Documents: Allows uploading related files.
If the asset status is Sold, Consumed, or Written-off, all actions above will be unavailable.
- A Copy button is available next to: Asset Code, Serial Number, and Barcode.
Second: Asset Information
- Asset Name — Asset Code
- Asset Type
- Serial Number
- Barcode
- Warranty Expiry Date
- Current Status
- Used By
- Assigned Employee or Storage Location
- Physical Location
- Asset Image
Third: Tabs
Details
- Displays all basic data and custody information.
- Includes the Accounting Asset Link section:
- If linked: shows status as Linked with accounting asset details in read-only mode, along with a link to view the related accounting asset.
- If not linked: shows status as Not Linked without additional details.
Movement Timeline
- Displays all assignment, return, maintenance, and status change events in chronological order.
Documents
- Lists all attachments related to the asset, with options to open or download each file.
Notes & Attachments
- Displays notes and attachments added through actions such as sending to maintenance, returning from maintenance, or retirement.
Activity Log
- A comprehensive audit log of all actions performed on the asset. Each record includes:
- Action description (e.g., edit asset name, link to accounting asset, change custody, send to maintenance)
- Old value
- New value
- Performed by (user)
- Date and time