Bulk Approving Payslips
The system allows you to approve multiple payslips at once directly from the payslips list, saving time when you need to approve several payslips in a single operation.
Before You Begin
- Make sure you have the “Approve Payslips” permission in your assigned role.
- Make sure at least two payslips have been generated before you begin.
Steps to Bulk Approve Payslips
- From the main menu, click on “Payroll”.
- Click on “Payslips”.
- Select the payslips you want to approve using the checkboxes next to each row.
- From the “Actions” menu, select “Approve”.
Once the operation is complete, a success message appears at the top of the list:
“(N) Payslip(s) Approved Successfully.”
The status of the selected payslips changes to “Approved” in the list.
Validations and Restrictions
- The status of a paid payslip cannot be changed.
- A payslip cannot be approved if it falls within a closed period — the system uses the posting date to determine this, not the pay run start or end date. In this case, the following message appears:
“You cannot Generate, Approve, Unapprove or pay a payslip in a closed period.” - The system displays a summary showing how many payslips were successfully updated and how many could not be updated, along with the reason for each failure.
Notes
- Any change to a payslip’s status is automatically recorded in the activity log of the associated pay run and in each employee’s activity log.
- The pay run status is automatically affected by the statuses of its associated payslips.
- When payslips are approved, the related accounting journal entries are automatically updated.
- Each employee automatically receives an email notification when their payslip is approved.