Paying a Payroll
The system allows you to record a payroll payment to move approved payslips to a paid status, while specifying the treasury or bank account used for the payment.
Before You Begin
- Make sure you have the “Pay Payrolls” permission in your assigned role.
- Make sure at least one payslip is in “Approved” status before you begin.
Steps to Pay a Payroll
- From the main menu, click on “Payroll”.
- Click on “Payroll Runs”.
- Open the payroll run you want to pay.
- Click the “Pay” button at the top of the page.
- Enter the payment details as follows:
- Treasury / Bank Account (Required): Select the treasury or bank account the payment will be made from.
- Payment Date (Required): Set the date the payment will be executed.
- Note: Enter any notes related to this payment. (Optional)
- Attachments: Attach any supporting documents such as transfer receipts. Maximum file size is 50 MB. Supported file types: pdf, doc, docx, xls, xlsx, csv, jpg, png, gif, zip, jpeg. (Optional)
- Select the scope of payslips to be paid:
- Pay all approved payslips: Includes all approved payslips in this payroll run.
- Pay selected payslips: Allows you to choose specific payslips from the list.
- Click the “Pay” button to complete the operation.
Validations and Restrictions
- If the currency of the selected treasury or bank account differs from the payroll run currency, the following message will appear:
“The selected bank currency is not the same as the payment currency.”
Notes
- Attachments added to a payment can be viewed later from the payment view page.
- After a successful payment, the status of paid payslips changes to “Paid” and the related accounting journal entries are automatically updated.