Viewing an Attendance Day

Steps to View an Attendance Day

1. From the main menu, click on “Attendance”.
2. Click on “Attendance Days”.
3. Click the ··· icon next to the attendance day you wish to view.
4. Click “View”.

Employee Information

The “Employee Information” section displays the following:

• Employee Name: The employee’s full name with a link to their profile.
• Employee ID: The employee’s ID number.
• Status: The current status of the attendance day, which includes:
  • Present — Green.
  • Absent — Red.
  • Sign In Only — Orange.
  • Sign Out Only — Orange.
  • Leave — Displayed in the color assigned to the leave type.
  • Day Off — Gray, covering the following cases:
    • Public Holiday: The holiday name appears alongside the status.
    • No shift assigned for this day.
    • Weekend day off.

Shift Information

The “Shift Information” section displays the following:

• Shift ID: The ID of the shift assigned to this day.
• On Duty: The scheduled shift start date and time.
• Beginning In: The start of the sign-in window date and time.
• Ending In: The end of the sign-in window date and time.
• Off Duty: The scheduled shift end date and time.
• Beginning Out: The start of the sign-out window date and time.
• Ending Out: The end of the sign-out window date and time.

Attendance Information

The “Attendance Information” section displays the following fields depending on the day’s status:

• Sign In: The actual sign-in date and time. Appears for “Present” and “Sign In Only” statuses.
• Sign Out: The actual sign-out date and time. Appears for “Present” and “Sign Out Only” statuses.
• Expected Working Hours: Calculated from the shift start and end times. Appears after the day is calculated.
• Actual Total Working Hours: Calculated from the sign-in and sign-out times. Appears after the day is calculated.
• Attendance Delay: Calculated when sign-in time exceeds the shift start time, expressed in minutes. If a late entry time is manually entered, the delay is calculated based on it.
• Early Leave: Calculated when sign-out occurs before the shift end time, expressed in minutes.
• Calculation Type: Indicates how the day was calculated — “Automatic” or “Manual”.

Additional fields that appear based on status:

• Leave ID: Appears if the day is calculated as a leave day.
• Attendance Permission ID: Appears if the day is a leave that required prior permission and the permission exists.
• Attendance Sheet ID: Appears if the day is included in an attendance sheet.
• Holiday ID: Appears if the day is calculated as a public holiday.

Note — “Sign In Only” status: Displayed with the same details as the “Present” status, with the following values shown as zero: Early Leave, Total Working Hours, and Sign Out time.

Note — “Sign Out Only” status: Displayed with the same details as the “Present” status, with the following values shown as zero: Attendance Delay, Total Working Hours, and Sign In time.

Attendance Flags

If any attendance flags are applied to this day for the employee, they appear in the “Attendance Flags” section:

• Label: The name of the attendance flag.
• Value: The value of the attendance flag.

Available Tabs on the View Page

• Details: Displays all attendance day data as described above.
• Attendance Logs: Displays the sign-in and sign-out records linked to this day.
• Activity Log: Displays all actions performed on the attendance day, including the date and the user who performed each action.

Available Actions from the View Page

• Edit: Navigate to the attendance day edit form.
• Recalculate: Automatically recalculate the attendance day data.
• Delete: Delete the attendance day.