Adding a Receivable Cheque (Receiving a Cheque from a Client)
Receiving a cheque records a cheque you got from a client or any other party. It appears in Receivable Cheques with the status Received, and a journal entry is created that reduces the balance of the party you received it from and records the cheque in Receivable Notes until it’s collected.
Required permissionsManage Receivable Cheques, set from Roles.
How to accessDirect link: Receive Cheque. Or from Receivable Cheques → Receive Cheque.
Contents
Steps to receive a cheque
- Open Receivable Cheques and click Receive Cheque.
- Fill in the fields under Receivable Cheque Information.
- Attach an image of the cheque if you want.
- Click Receive. The message Receivable cheque added successfully appears and you’re taken to the cheque page.
Cheque fields
| Field | Required | Notes |
|---|---|---|
| Amount and currency | Yes | The default currency is the account’s currency, and you can choose any currency. |
| Description | No | |
| Issue Date | Yes | The date of the receipt journal entry. It can’t be in a closed period. |
| Due date | No | The cheque can’t be collected before this date. |
| Cheque Number | Yes | The number of the paper cheque. It can’t be changed after saving. |
| Received Account | Yes | The account you received the cheque from, such as the client’s account in the chart of accounts. |
| Name on Cheque | Yes | |
| Collect Account | Yes | The account the amount is added to on collection, such as a bank account. |
| Endorse and Name | No | If the cheque was endorsed to you, enable Endorse and enter the endorser’s name. |
| Receivable Notes Account | No | Appears only when Specify per Each is selected in account routing. |
| Attachment | No | One file up to 5MB. |
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Note: The Received Account and Collect Account fields list all accounts in the chart of accounts that aren’t suspended, so choose the correct account carefully.
Effect on the system
| Location | What happens |
|---|---|
| Cheque | Saved with the status Received. |
| Journal entry | Debit Receivable Notes, credit the Received Account, dated the Issue Date. |
| Client balance | Decreases by the cheque amount if you chose the client’s account. |
| Bank | Not affected until collection. |
| Activity Logs | The addition is logged. |
Error messages and solutions
| Message shown | Cause | Solution |
|---|---|---|
| This date is in a closed financial period | The date is within a closed period. | Choose a date outside the closed period or reopen the period. |
| (Account) is suspended. Please choose a different account. | You chose a suspended account. | Choose another account or reactivate it. |
| This Field is Required | You enabled Endorse without entering the name. | Enter the name. |
| File exceeds the maximum upload size | The attachment is larger than 5MB. | Reduce the file size. |
FAQs
How do I record a cheque from a client?
Choose the client’s account in Received Account, and your bank account in Collect Account.
Does the cheque pay the client’s invoice?
No. The cheque isn’t linked to invoices; only the client’s balance decreases.
Can a cheque number be repeated?
The system doesn’t prevent it, so double-check the number.