Viewing the Activity Log for AI Bank Statement Import Sessions

After using the AI Bank Statement Import feature, the system records everything that happened to each individual transaction during the import process in the bank account’s Activity Log, allowing you to trace any change back to its original source.

Steps

1. From the main menu, click Finance.
2. Click Treasuries & Bank Accounts.
3. Open the required bank account page.
4. Click the Activity Log tab.

• Entries related to each transaction resulting from AI Bank Statement Import sessions appear here. Only entries related to this specific bank account are displayed.

How the System Works

• The log includes four types of entries:
  • New record created: Displays the reference ID, date, amount, source file name, import session reference, user, and time, along with the message: “New transaction record created via AI Bank Statement Import.”
  • Existing record updated: Displays the reference ID and only the fields that were changed, showing the old value crossed out and the new value next to it, such as the description field or deposit amount. Fields that were not changed are not displayed. The entry also includes the source file name, import session reference, user, and time, along with the message: “Transaction record updated via AI Bank Statement Import.”
  • Invalid row ignored: Displays the reference ID, date, and amount when available (they are unavailable in certain sub-types, such as when AI could not read the row or required data is missing), along with the invalid sub-type and a note indicating that the row was skipped. The entry also includes the source file name, import session reference, user, and time, along with the message: “Transaction skipped — Invalid row.”
  • Invalid row inserted as a new record: Displays a new reference ID with the “-DUP” suffix, the original reference ID, date, amount, source file name, import session reference, user, and time, along with the message: “New transaction record created via AI Bank Statement Import (duplicate reference).”
• All these entries are recorded using the system’s standard Activity Log format, grouped by date and displaying the time and user badge. Entries are created when the user clicks Confirm & Save at the end of the import process, not when files are uploaded or processed by AI. Therefore, all entries resulting from a single session have exactly the same time and import session reference.

Validation Rules

• Exactly one entry is created for each transaction record that is created, updated, ignored, or inserted as new.
• Updated record entries display only the fields that were actually changed.