Select the currency of the expense voucher you want to record.
Description: Enter any notes or additional clarifications that describe the expense voucher.
Code Number: It’s a serial number that identifies the expense voucher. You can change the number and control its format through “Auto Numbering Settings” in the account.
Date: Choose the date of adding the expense voucher to the system from the calendar.
Attachments: You can attach the receipt image by clicking the “Select from your computer” button, and then selecting the image from your device, or by dragging and dropping.
Unit: From the dropdown menu, select the “Rental Unit” you want the expense to be distributed on.
Note: To distribute expenses on “Rental Units”, you must first ensure the activation of the “Unit and Rental Management” app. For more details, you can refer to the guide on “Adding a Rental Unit”.
Received By: Choose the recipient of the expense voucher.
Category: Select a category from the dropdown list or add a new expense category. For more details, check the guide “Adding an Expense Category“.
Treasury: Select the treasury or bank account from which the withdrawal will be made, from the treasuries or bank accounts added to the account. For more details on how to add a new treasury/bank account, you can refer to the guide “Adding a Treasury/Bank Account“.
Supplier: Choose the supplier for the added expense.
This option allows the supplier’s name and tax number to appear in the “Tax Report” alongside the transaction related to this expense.
Journal Account: You can redirect the debtor party of the expense by selecting the desired account from the list.
Note: If the sub-account is not selected, the system will direct the expense to the “Other Expenses” account.
Click on “Add Taxes” to set a tax in the expense voucher, if applicable.
Select “Assign Cost Centers” to link all or part of the expense value with one of the cost centers in the account. For more details, see the guide “Assigning Cost Centers for Expenses“.
Select “Recurring” to set up the repetition settings for the expense voucher amount. For more details, refer to the guide “Recurring Expense Settings“.
Click on “Save” after entering all the necessary information.
To modify or delete the expense voucher:
Click on “Expenses” from the main menu.
Choose the desired expense voucher from the list.
Click on the “More Options” button represented by three vertical dots.
Select “Edit” or “Delete”.
The ability to print or download the expense voucher is available by clicking on the “Print Expense button.
