Delivering a Paid Check
Delivering a cheque means you have handed the cheque to the payee. At that point, the obligation is recorded in Notes Payable and the payee’s balance decreases, as with a Supplier.
Required permissionsAdd Cheque Book, which you set up from Roles.
How to accessPayable Cheques > open the cheque > Deliver.
Article contents
When does the action appear?
It appears only for a cheque with the status Issued, and afterward the status becomes Delivered.
Steps
- Open the cheque with the status Issued.
- Click Deliver.
- The message Cheque delivered successfully appears and the status becomes Delivered.
Effect on the system
| Debit | Credit | Entry date |
|---|---|---|
| Receiving account | Notes Payable | Cheque issue date |
Restrictions and conditions
- Delivery is processed immediately with a single click, with no confirmation message and no date to enter.
- The entry date is the cheque issue date, so if the actual delivery date is different, edit the issue date before you deliver.
- You can issue and deliver at the same time by using the Issue and Deliver button when you issue.
Error messages and solutions
| Message that appears | Cause | Solution |
|---|---|---|
| You can deliver the cheque only when it is in the following status(es) | The cheque is not Issued. | — |
| You cannot add, edit, or delete a transaction on this day (date), because it falls within a closed period | The date falls within a closed period. | Change the date or reopen the period. |
Frequently Asked Questions
Does the bank balance decrease when I deliver the check?
No, it decreases when the check is collected.
What if I delivered a check by mistake?
Click Undo Delivery.