Confirm or Reject a Requisition
You can confirm or reject a requisition, and stock quantities change only after it’s confirmed. This article explains how to confirm or reject a requisition, how to confirm or reject several requisitions at once, the requisition statuses and the effect of each on stock, and what you can do if a requisition was rejected by mistake.
Access path
- Direct link: Manage Requisitions
- From the menu: Click Inventory in the main menu, then click Manage Requisitions.
Confirm or reject a requisition
- Open Manage Requisitions.
- Click the requisition you want to confirm or reject. Its status must be Under Delivery.
- Click Confirm or Reject at the top of the page.
The message Requisition has been saved appears, and the requisition’s status changes to Accepted or Rejected.
Confirm or reject several requisitions at once
- Open Manage Requisitions.
- Select the requisitions you want to confirm or reject.
- Click Actions at the top of the page.
- Choose Accept or Reject.
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Note: The Accept action confirms the requisitions with the Under Delivery status.
Requisition statuses and their effect on stock
| Status | Meaning | Effect on stock |
|---|---|---|
| Under Delivery | The requisition is waiting for confirmation. | Quantities don’t change until the requisition is confirmed. |
| Accepted | The requisition was confirmed. | Quantities move, and the transaction appears in the Inventory Detailed Transactions report. |
| Rejected | The requisition was rejected. | Quantities don’t move, and the requisition’s transaction doesn’t appear in the Inventory Detailed Transactions report. |
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Note: Manual requisitions (inbound, outbound, or transfer) are accepted directly when saved and don’t need confirmation. Requisitions created from sales or purchase invoices stay Under Delivery until you confirm them, when Requisitions for Sales Invoices or Requisitions for Purchase Invoices is turned on in the inventory settings.
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Warning: A requisition with the Rejected status can’t be edited or confirmed; the Edit, Confirm, and Reject buttons no longer appear on it. So make sure of your choice before clicking Reject. To deal with a requisition rejected by mistake, see I rejected a requisition by mistake. Can I undo it?.
FAQs
I rejected a requisition by mistake. Can I undo it?
No; a rejected requisition can’t be edited or confirmed. What you can do depends on its source:
- A requisition linked to a purchase invoice: Open the rejected requisition and click Delete, then click Yes. A new requisition for the same invoice is created automatically with the Under Delivery status; open it and confirm it.
- A requisition linked to a sales order: Open the sales order from Sales, and delete the rejected requisition; a new requisition is created automatically with the Under Delivery status. Then confirm it.
- A requisition linked to a sales invoice: The requisition can’t be deleted without deleting the invoice it’s linked to.
Why didn’t the stock balance change after the requisition was created?
Because the requisition is still Under Delivery. Quantities move after you click Confirm, and the requisition becomes Accepted.
I added a requisition and accepted it, but the balance is still negative. Why?
If the requisition is Accepted, the quantity has already moved, and the balance may stay negative for one of these reasons: the added quantity is less than the shortage, the requisition is in a warehouse other than the one with the negative balance, the item or unit is different, or there are outbound transactions after the requisition. To find the reason, open Inventory Detailed Transactions, choose the Product and Warehouse, leave Type on All, and review the Stock Level After column after each transaction.