Adding a Stocktaking Sheet

  1. Click on “Inventory” from the main menu.
  2. Click on “Manage Stocktakings”.
  3. Click on the “New” button.
  4. Set the inventory sheet data:
    • Warehouse: Choose the desired warehouse for stocktaking.
    • Number: It’s a serial number that distinguishes the stocktaking sheet. The number can be changed and controlled serially through “Serial Number Settings” in the account.
    • Date: Set the stocktaking operation date.
    • Notes: Write any notes related to the stocktaking process, if any.
  5. Click on the “Do Stocktaking” button.
  6. Click “Add Item” to add any products to the stocktaking list as follows:
    • Select Product: You can start typing the product’s name and choose it from the dropdown list.
    • Select Unit: Choose the product’s measurement unit from the dropdown list.
      • Note: The field “Select the unit” won’t appear if no units are assigned to the product. For more details, see the guide “Product Measurement Units“.
    • Physical Count: Enter the product quantity in the inventory.
    • System Count: The system will compare the “Physical Count” with the “System Count” and automatically calculate the shortage or overage in preparation for the adjustment process.
      • Note: To add all warehouse products to the inventory list automatically, click the “Add All Products From Warehouse” button.
  7. Click on the “Done” button.
  8. Click on the “Adjust” button.
  • The system will process add and release warehouse requisition to handle the shortage or overage in the stocktaking list, and forward the total value to the “Cost of Sales” account.