Routing the Sales Accounts

Daftra system allows you to choose between two types of sales account routing, either Automatic Routing, where all financial transactions are directed towards the sales account automatically created by the system or Specify per each, where you can direct the transactions of each cash register separately to a dedicated account.

 

• Note: Before starting, ensure you have activated the Accounting App in your account.

Steps to route the Client Account

1. Click on “Accounting” from the main menu.
2. Click on “Accounting Settings”.
3. Click on the card titled “Accounts Routing”.
4. Click on “Sales” from the menu on the left.
5. Select the “Routing Type” for “Clients” and choose between:
   • Automatic Routing: The system will automatically direct the client’s account to “Clients Accounts” in “Chart of Accounts”.
     • Note: If you choose “Automatic Routing”, you can replace the account to which clients accounts are automatically routed and change the system’s default selection.
   • Specify per each: The system allows you to manually select the sub-account within the client’s profile, directing any transactions to the specified sub-account instead of the default client account. For more details, refer to the guide on Adding a New Client.
     • Note: You can choose a sub-account from the existing accounts in the account tree, or create a new sub-account within the tree according to your accounting system.
6. Click the “Save” button.

Steps to route the Sales Account In Invoices

1. Click on “Accounting” from the main menu.
2. Click on “Accounting Settings”.
3. Click on the card titled “Accounts Routing”.
4. Click on “Sales” from the menu on the left.
5. Select the “Routing Type” for “Sales” and choose between:
   • Automatic Routing: The system automatically directs the sales account to “Sales Accounts” in the “Chart of Accounts”.
     • Note: If you choose “Automatic Routing”, you can replace the account to which sales accounts are automatically routed and change the system’s default selection.
   • Specify per each: The system allows you to manually select the sub-account within the invoice, so the financial transaction is directed to the sub-account chosen each time, rather than the default sales account. For more details, see the guide on “Routing the Invoice Account”.
     • Note: You can choose a sub-account from within the accounts present in the account tree, or create a new sub-account within the tree according to your accounting system.
   • Cancel Account Routing: The system does not create any journal entries for sales invoices in the account.
6. Click the “Save” button.

Steps to route the Sales Returns Account

1. Click on “Accounting” from the main menu.
2. Click on “Accounting Settings”.
3. Click on the card titled “Accounts Routing”.
4. Click on “Sales” from the menu on the left.
5. Select the “Routing Type” for “Returns” and choose between:
   • Automatic Routing: The system automatically directs the return account to “Sales Returns” account in the “Chart of Accounts”.
     • Note: If you choose “Automatic Routing”, you can replace the account to which return accounts are automatically directed and change the system’s default selection.
   • Specify per each: The system allows you to manually select the sub-account within the returned invoice (refund receipt), so the financial transaction is directed to the specified sub-account rather than the default sales return account.
     • Note: You can choose a sub-account from within the accounts present in the account tree, or create a new sub-account within the tree according to your accounting system.
   • Cancel Account Routing: The system does not create any daily entries for the returned invoices in the account.
6. Click the “Save” button.

Steps to route the Discount Allowed Account

1. Click on “Accounting” from the main menu.
2. Click on “Accounting Settings”.
3. Click on the card titled “Accounts Routing”.
4. Click on “Sales” from the menu on the left.
5. Select the “Direction Type” for “Discount Allowed” and choose between:
   • Automatic Routing: The system automatically directs the allowed discount account to “Discount Allowed” account in the “Chart of Accounts”.
     • Note: If you choose “Automatic Routing”, you can replace the account to which allowed discount accounts are automatically directed and change the system’s default selection.
   • Cancel Account Routing: The system does not create any journal entries for the allowed discount in the account.
6. Click the “Save” button.

Steps to route the Product Sales Account

1. Click on “Accounting” from the main menu.
2. Click on “Accounting Settings”.
3. Click on the card titled “Accounts Routing”.
4. Click on “Sales” from the menu on the left.
5. Select the “Direction Type” for “Product Sales Account” and choose between:
   • Specify per each: The system allows you to manually select the sub-account within the invoice. The financial transaction will be directed to the specified sub-account instead of the default product sales account.
     • Note: You can choose a sub-account from the accounts available in the account tree, or create a new sub-account within the tree according to your accounting system.
   • Without Routing: The system does not create any journal entries for the product sales in the account.
6. Click the “Save” button.

Steps to route the Adjustment Account

1. Click on “Accounting”.
2. Click on the card titled “Accounts Routing”.
3. Click on “Sales” from the menu on the left.
4. Select the “Routing Type” for “Adjustment Routing” and choose between:
   • Automatic Account Routing: The system automatically creates the adjustment account under the “Discount Allowed” account in the “Chart of Accounts“.
     • Note: When choosing “Automatic Routing”, the account to which the adjustment accounts are directed can be replaced and the system’s default choice can be changed.
   • Specify per each: The system allows manually selecting the sub-account within the discount and adjustment section when creating the invoice. Any transactions will be directed to the selected sub-account instead of the default adjustment account. This account can also be changed each time an adjustment is calculated.
     • Note: You can select a sub-account from the accounts available in the account tree, or create a new sub-account within the tree according to your accounting system.
   • Cancel Account Routing: The system doesn’t generate any journal entries for the adjustments on the invoices. This is the default setting for marketing accounts in Daftra, where it’s considered an accounting-undirected discount.
5. Click the “Save” button.