- Click on “Inventory” from the main menu.
- Click on “Manage Stocktakings”.
- Click on the “New” button.
- Set the inventory sheet data:
- Warehouse: Choose the desired warehouse for stocktaking.
- Number: It’s a serial number that distinguishes the stocktaking sheet. The number can be changed and controlled serially through “Serial Number Settings” in the account.
- Date: Set the stocktaking operation date.
- Notes: Write any notes related to the stocktaking process, if any.
- Click on the “Do Stocktaking” button.
- Click “Add Item” to add any products to the stocktaking list as follows:
- Select Product: You can start typing the product’s name and choose it from the dropdown list.
- Select Unit: Choose the product’s measurement unit from the dropdown list.
- Note: The field “Select the unit” won’t appear if no units are assigned to the product. For more details, see the guide “Product Measurement Units“.
- Physical Count: Enter the product quantity in the inventory.
- System Count: The system will compare the “Physical Count” with the “System Count” and automatically calculate the shortage or overage in preparation for the adjustment process.
- Note: To add all warehouse products to the inventory list automatically, click the “Add All Products From Warehouse” button.
- Click on the “Done” button.
- Click on the “Adjust” button.
- The system will process add and release warehouse requisition to handle the shortage or overage in the stocktaking list, and forward the total value to the “Cost of Sales” account.
