Converting a Purchase Order into Multiple Purchase Invoices

If you receive products from the supplier in multiple shipments, you can convert the purchase order into multiple purchase invoices instead of creating a single invoice.

This guide explains how to split a purchase order and create partial purchase invoices based on each received shipment.

1. From the main menu, go to “Purchases” then select “Purchase Orders“.
2. Click “Create New Purchase Order“.
3. Enter the purchase order details and add all required products with their full quantities.
4. Click “Save“.

1. From the purchase order view page, click “Convert to Purchase Invoice“.

2. In the purchase invoice form, do one of the following depending on the received shipment:
   • Remove the products that have not been received yet from the item list.
   • Edit the quantities to include only the quantities actually received.
3. Click “Save“.

When receiving the next shipment, you can create another invoice for the remaining quantities:

1. Return to the purchase order view page.
2. Click “Convert to Purchase Invoice” again.
3. The purchase invoice form will automatically display only the remaining uninvoiced products and quantities.
4. Review the data, then click “Save“.

You can track all purchase invoices created from the purchase order directly from the view page:

1. Open the purchase order view page.
2. Click the Purchase Invoices tab.
3. A list of all purchase invoices linked to this purchase order will appear.

The purchase order status updates automatically based on the invoiced quantities:

• Partially Invoiced: Some products or quantities have been invoiced.
• Fully Invoiced: All products and quantities in the purchase order have been fully invoiced.