Manually Distributing Payments on Purchase Invoices

What is meant by distributing payments on due purchase invoices?

Daftra allow the distribution of payments on due purchase invoices automatically or manually.

The manual payment distribution can be performed on the due invoices to deduct them from the supplier’s credit balance.

Due Invoices

Note: First, make sure that the supplier has invoices due for payment.

• Note: First, ensure that the “Auto Pay Invoices if the Client Has Available Credit.” feature is disabled. For more details, refer to the “Purchase Invoice Settings” guide.

Adding and Distributing New Payment Credit in the Supplier File

1. From the main menu click on “Purchases“.
2. Click on “Manage Suppliers“
3. View the required supplier file.
4. Click on the “Add Payment Credit” button.
5. Enter the payment amount and complete the payment details as required. For more details, you can refer to the “Adding Payment Credit” guide.
6. In the section of invoices to be paid, enter the required data as follows:
   • “Purchase Invoices,” choose from the drop-down menu the purchase invoice to be paid,
   • “Distribution Amount,” specify the amount to be deducted from the debit balance to complete the payment. You can also click the button to the left of the field to enter the full invoice amount automatically.
     • Note that the distribution amount must match the total value of the purchase invoice so that the system does not reject the distribution of the paid amount on the invoice.
     • Example: If the required amount to be paid = 230.138
     • and appears on the total value of the purchase invoice rounded to the nearest two decimal places = 230.14,
     •  so, entering a distribution amount of 230.14 will be rejected by the system because the distributed amount is greater than the required amount to be paid.

   • Use the “Add” button to show a new line and add more than one purchase invoice due for payment.
7. Click on the “Add Payment” button.