Approving a Payslip
The system allows you to approve or unapproved an employee’s payslip directly from the payslip view page.
Before You Begin
Make sure you have the “Approve Payslips” permission in your assigned role.
Steps to Approve a Payslip
- From the main menu, click on “Payroll”.
- Click on “Payslips”.
- Open the payslip you want to approve.
- Click the “Approve” button at the top of the page.
After a successful approval, the payslip status changes to “Approved” and the following message appears:
“(1) payslip(s) have been approved successfully.”
An “Unapprove” button then appears in place of the Approve button to reverse the approval when needed.
Validations and Restrictions
- The status of a paid payslip cannot be changed.
- A payslip cannot be approved or unapproved if it falls within a closed period — the system uses the posting date to determine this. In this case, the following message appears:
“You cannot Generate, Approve, Unapproved or pay a payslip in a closed period.”
Notes
- Any change to a payslip’s status is automatically recorded in the activity log of the associated pay run and in the employee’s activity log.
- The pay run status is automatically affected by the statuses of its associated payslips.
- When a payslip is approved or unapproved, the related accounting journal entries are automatically updated.