Adding a Journal Entry
The system allows you to manually add journal entries to record accounting transactions that are not automatically generated from other system documents (such as invoices or receipt/payment vouchers).
Before You Begin
You must have the “Add/Edit All Journals” or “Add/Edit/Delete His Own Journals” permission to perform this action.
Steps to Add a Journal Entry
- Navigate to the Journal Entries list.
- Click “Add New Entry.”
- Enter the entry’s basic details, such as the date and description.
- Add the entry’s line items (debit and credit accounts), making sure the total debit matches the total credit.
- Choose to save the entry as a “Draft” for later review, or save and issue it directly.
- Click “Save.”
After Adding the Entry
- If saved as a draft, you can edit or issue the entry later from the Journal Entries list.
- The entry’s “Activity Log” tab shows an entry in the format: “[User Name] Added Journal Entry #[JRNxxx],” along with the date, time, and user avatar.
Notes
- The entry cannot be saved unless the total debit equals the total credit.