Activate the Schools Management System
The Schools Management System in the System allows you to manage the entire school from one place: register students and guardians, organize stages, grades, and classes, record attendance and marks, manage buses, issue enrollment contracts and collect fees through installments, and promote students at the end of the academic year. This guide explains how to activate the system, what it adds to your account, and the recommended setup sequence after activation.
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Note: The system is configured in Arabic, and in accounts running in English, the text is automatically translated on the screen, including the grades, lists, and windows that appear after the page loads.
Steps to Activate the Schools Management System
- In the sidebar, click Settings → Apps Manager.
- Click the Manage External Apps button.
- Click the Go to App Marketplace button.
- Search for the Schools Management System app.
- Click the Install App button.
After activation, the app’s menus appear in the sidebar.
What the App Adds to Your Account
| Section | What It Provides |
|---|---|
| Academic structure | Stages, grades under each stage, and classes under each grade with a maximum capacity, subjects for each grade with a final mark and passing mark, and a promotion policy for each grade. |
| Guardians and students | Register guardians and students using their national ID, along with grade, class, bus, address, relatives, and attachments data. |
| Attendance | Record class attendance daily: Present, Absent, Late, or Excused. |
| Marks | Mark sheets for each subject, class, and term with results automatically consolidated into the student’s result. |
| Year-End and Second Round | Classify students as Promoted, Second Round, or Retained according to the grade’s policy, then record second round marks. |
| Transportation | Buses and routes with capacity. |
| Contracts and collection | Enrollment contracts with service items, discounts, and installments; generate the invoice from the contract, collect installments, and track overdue amounts. |
| Reports | 11 reports covering students, relatives, marks, results, promotion, second round, attendance, contracts, installments, class capacity, and buses. |
Recommended Setup Order After Activation
1. Set Up the Academic Structure
Add the stages, then the grades under each stage, and then the classes under each grade, specifying the maximum number of students. Next, add the subjects for each grade with the final mark and passing mark, and define the grade’s promotion policy: Maximum number of failed subjects allowed to move to the next stage, Maximum number of subjects to move to the second round, and Required total percentage to pass .
2. Register Guardians and Students
Register the guardian first, or add the guardian directly from the student screen. Then register the student using their national ID, grade, and class, and add the bus and relatives, if applicable.
3. Set Up Buses
Add buses with their route, capacity, departure and return times, then assign each student to a bus from their student information.
4. Issue Contracts
Create the student’s enrollment contract, and the student and guardian information will be populated automatically. Add service items, such as tuition fees, books, uniforms, and transportation, along with discounts and the installment schedule. Then approve the contract and generate the invoice from it.
5. Daily Operations
Record attendance and marks from their respective screens, or directly from the student list for an entire class in a single step.
Validation Rules
- The student’s and guardian’s national IDs cannot be duplicated and are checked while typing.
- The passing mark cannot exceed the subject’s final mark, and a mark higher than the final mark is not accepted when recording marks.
- The class must belong to the grade selected for the student.
- The total of the installments must equal the contract total after tax, and each contract can have only one invoice.
Frequently Asked Questions
- Does the system work in English accounts? Yes. The system text is automatically translated into English on the screen.
- Where should I start after activating the system? Start by setting up the stages, grades, classes, and subjects, as student registration and marks depend on them.
- Can I register a guardian from the student screen? Yes, you can add or edit the guardian directly from the student screen.
- Why can’t I register a student in a specific class? The class may have reached its maximum capacity, or it may not belong to the selected grade.