Printing an Expense and Printing Settings

This feature enables users of the Quick Expense Scanner app to print or export a specific expense, add a printer, and configure Printing Settings for use when printing directly.

Before You Start

• To print directly using a physical printer, you must first add a printer from Printing Settings.

Setting Up a Printer for Direct Printing

If no printer has been added yet, follow these steps:

1. Tap the Account tab at the bottom of the screen.
2. Tap Printing Settings. If no printer has been added yet, the screen displays the message “No Printers Added Yet” with an Add Printer button at the bottom of the screen.
3. On the Add New Printer screen, enter the following information:
   • Device Type (required): The type of connection to the printer, such as Bluetooth.
   • Printer (required): A list from which to select the printer to connect.
   • Paper Width: Select one of the following options: 58 mm, 80 mm, 112 mm, or Custom.
4. Tap Connect to connect the printer to the device, then tap Save.

Steps to Print an Expense

You can access the Print action in two ways:

From the Expenses List:

1. From the Quick Expense Scanner app home screen, tap Expenses.
2. Tap the “…” icon (More Options) displayed on the card of the required expense.
3. Select Print from the bottom sheet that appears.

From the Expense Details screen:

1. From the Quick Expense Scanner app home screen, tap Expenses.
2. Tap the required expense to open its details screen.
3. Tap the “…” icon displayed at the top of the screen.
4. Select Print from the bottom sheet that appears.

In both cases, selecting Print opens a printable preview titled “Expense Voucher”. The preview displays the account logo and name, the expense number and date, the amount, the name of the user who created the expense, and the Treasury, along with an empty signature field. A Print button is displayed at the bottom of the preview to complete printing or exporting using the device options.

How the System Works

• The Print option is available from both the Expenses List and the Expense Details screen and always operates on the currently selected expense.
• The Connect and Save buttons on the Add New Printer screen remain disabled until both the Device Type and Printer are selected.

Validation Rules

• You must select the Device Type and Printer before completing the connection or saving the printer on the Add New Printer screen.

Notes

• Performing the Print action does not modify the expense record.