Creating an Auto Reminder Rule for Work Orders

Daftra software allows you to automatically send SMS text messages or emails by creating an automatic sending rule either for appointments or invoices with specific determinants as required.

First, make sure to “Activate the SMS app” and “Add an SMS template” before starting to create the automatic sending rule.

1. From the main menu, click on “Templates“.
2. Click on “Auto Reminder Rules“.
3. Click the “Add” button and select from the dropdown menu “New Work Order Rule“.
4. Enter the work order rule data as follows:
   • Name: Enter the name of the work order rule as required
   • Work Order Status: Choose from the dropdown the desired work order status to be sent
     • For more details on adding custom statuses for work orders, refer to the guide “Work  Order Statuses List“.
   • Timing Field: Choose from the dropdown when to send the message automatically, either:
     • Created Date: The date when the job order is created in the system
     • Modified Date: The date when the work order is updated in the system
   • Send On: Choose from the dropdown when to send the message, either:
     • Instantly: The message will be sent right on the specified work order creation or modification date
     • After: The message will be sent after the specified creation or modification date
   • Enter the number of hours/days/months for sending after creating or modifying the work order
   • Send To: Choose from the dropdown the message destination, either “Client” or “Assigned Staff“
   • Channel: Choose from the dropdown “SMS” as the desired send method
   • Channel Template: Choose from the dropdown the desired message template
     • Notes:
       • You can click on the “New Template” button next to “Channel Template” to add a new template
       • For more details on how to add a new template, refer to the “Add SMS Template” guide
   • Active: Click on this checkbox to set this sending rule to “Active“, or uncheck to deactivate
   • Valid Until: Determine the duration for which the sending rule is valid for a specific work order, selecting either (hour, day, or month) from the dropdown
     • Example: If you select one day as the rule’s validity, the system will attempt to send a message for a work order. If sending fails, it will continue trying for only 24 hours, after which you’ll need to send it manually
       • For more details on how to send a message manually, refer to the “Send SMS for a work Order” guide
5. Click the “Save” button.

• If a new work order is created that meets the conditions specified in this sending rule, the system will send it in a text message based on the specified timing, message template, and other parameters.