School Management App Glossary

The School Management app in Daftra uses a set of terms for organizing stages, grades, and classes, registering guardians, recording attendance and marks, promoting students at the end of the year, and managing buses and student contracts. This School Management app glossary explains the meaning of each term, grouped by app section, so you understand every field and status you see.

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Note: These terms appear after you activate the School Management app on your account. To learn how, see Activate the Schools Management System. After activation, you’ll find all the app settings as cards in Clients → Client Settings, and students are registered in the system as clients.

Academic Structure

The app organizes students into three levels: stage, then grade, then class.

Term	Meaning
Stage	The top level of the structure, such as secondary school. A stage has a Stage name, a Short name, and a Responsible supervisor from your employees. Stages are defined in the Stage Management card.
Grade	A study level within a stage, such as Grade 10. Each grade has Assigned staff, a List of classes, and its pass and promotion conditions. Grades are defined in the Grades card.
Next grade	The grade students move to when they pass. If left empty, the grade is treated as the final grade (graduation).
Class	A group of students within a grade, such as Class A. A class has a Class name and a Maximum capacity for the number of students. Classes are defined in the Classes card.
Subject	A subject that belongs to a specific grade, defined in the Subjects card. It has a Subject code, a Subject name, a Final mark, a Passing mark, and the Academic terms for the subject.
Core subject	Sets whether the subject is core or additional. The promotion file counts failed core subjects and failed additional subjects separately.
Has a second round	Sets whether a student who fails the subject can take a second-round exam in it.
Final mark	The highest mark a student can get in the subject.
Passing mark	The lowest mark a student needs to pass the subject.

Academic Years and Terms

Term	Meaning
Academic year	The school year. It has a Year name, a Start date, an End date, and The academic year’s terms. Academic years are defined in the Academic years card.
Academic term	A part of the academic year in which marks are recorded. Term names are defined in the List of academic terms card, then added to each academic year in The academic year’s terms list, with a start and end date.
Final term	A switch on each term in the academic year that marks it as the last term of the year.
Final total calculation method	How the student’s year result is calculated from their term results: Total, Average, or Last term.
Education system	The education system the student follows. It’s selected in the student’s file from the systems defined in the Education Systems card.

Pass and Promotion Conditions

These are set in the Grade settings section inside each grade, and they decide each student’s result at the end of the year:

Term	Meaning
Maximum number of failed subjects allowed to move to the next stage	The highest number of subjects a student can fail and still move to the next grade. Required. The default is 0.
Maximum number of subjects to move to the second round	The highest number of subjects a student can fail and still qualify for the second round. Required. The default is 0.
Required total percentage to pass	The overall percentage a student needs to pass the year. Required. The default is 50.

Example:

Grade settings: maximum failed subjects to move to the next stage 0, maximum subjects to move to the second round 2, and required total percentage 50%.
A student who failed no subjects and scored 80% → moves to the next grade.
A student who failed one subject → second round.
A student who failed 3 subjects → retained.

Students and Guardians

You add a student from Clients → Add New Client. The school-specific details appear in the Additional info for application Schools Management System section at the bottom of the page.

Term	Meaning
Code Number	The student’s number in the system. It’s generated automatically in sequence when you add the student.
ID number	The student’s ID number. This field is required.
Noor system registration status	The student’s registration status in the Noor education system.
Mother’s mobile / Father’s mobile	The mobile numbers of the student’s parents. The system checks that each number is valid for the selected country.
Guardian	The person responsible for the student. This field is required. You select the guardian from those registered in the Guardians card, or add one directly with the Add guardian button. The Guardian’s data button shows their details.
Relationship	How the guardian or relative is related to the student: father, mother, sibling, paternal uncle or aunt, maternal uncle or aunt, grandparent, or other.
ID type	The type of the student’s or guardian’s ID: national ID, family card, residence permit (Iqama), visit visa, passport, or other.
Relatives	Other people linked to the student besides the main guardian. Each relative has a full name, mobile number, ID number and type, relationship, and work address. You can add as many relatives as you need.
Data Delivery	The section for the student’s transport details: Bus, House number, and Home location link.
Attachments	The student’s files, such as an ID copy or certificates. Each file has an Attachment label that identifies it.
Default student status	The status a student gets automatically when added. It’s set in the General settings card.
Student status transition settings	Sets, for each Current status, the Allowed next statuses it can be changed to manually. It’s set in the General settings card.

Attendance

Term	Meaning
Student attendance record	The attendance of one class’s students on a specific date. It’s recorded in the Student attendance card, along with the academic year and the name of the employee who recorded it.
Record attendance	A button on the Clients page that opens a window for recording a whole class’s attendance at once, by selecting the grade and then the class.
Attendance status	Each student’s status in the record: Present, Absent, Late, or Excused.
Attendance percentage	The student’s attendance percentage over the year. It appears in the annual promotion file.

Marks

Term	Meaning
Mark sheet	A sheet for recording a whole class’s marks in one subject for a specific term and round, then approving it and carrying it forward to the term results. It has a row for each student with their component marks, total, percentage, and pass status. Mark sheets are in the Mark sheets card.
Record marks	A button on the Clients page that opens a window for recording a whole class’s marks in one subject at once, by selecting the round, academic year, academic term, grade, class, and subject.
Mark components	The parts that make up a student’s total in a subject: behavior, homework, monthly, project, extra marks, and end of term.
Monthly mark sheet	A sheet for recording one type of mark (behavior, homework, monthly, project, or extra marks) for a whole class in a subject, with a date and a description. It’s linked to the term mark sheet. Monthly mark sheets are in the Monthly mark sheets card.
Final exam pass mark	The lowest mark a student needs in the end-of-term exam to pass.
Round	Whether the mark sheet is for the first round or the second round.
Term results	Each student’s result in each academic term, updated from approved mark sheets.
Academic year results	Each student’s final result for the year, the decision, and the next grade.

Year End and Second Round

Term	Meaning
Close out the academic year	The Close out the academic year and create promotion files button at the bottom of the Client Settings page. It creates promotion files for students based on each grade’s pass and promotion conditions.
Annual promotion file	A file for each class to review, approve, and carry out the promotion of students to the next grade. It shows the number of students who passed, failed, and got a second chance. For each student, it shows total subjects, failed core and additional subjects, the failed subjects themselves, marks and percentage, attendance percentage, and the Final Decision. Promotion files are in the Annual promotion files card.
Final Decision	The student’s result at the end of the year: Promote, Retain, or Second round.
Second round	A re-sit exam for students who failed a limited number of subjects. Each subject has a second-round sheet with each student’s mark and pass status, managed in the Second Round card.

Buses

Term	Meaning
Bus	A vehicle for transporting students, defined in the Buses card. It has a name, plate number, passenger capacity, route, departure time, and return time.
Bus status	Available or Out of Service.

Student Contracts

Term	Meaning
Student contract	The student’s enrollment contract for the academic year, managed in the Student contracts card. It includes the student and guardian details, services and fees, payment schedule, and contract status. It’s printed with the Student Enrollment Contract template.
Services and fees	The items the guardian pays for. Each item has a quantity, price, discounts, tax, and total.
Discount types	Five types you can apply to each item: allowed discount, sibling discount, teachers’ children, neighbors’ discount, and other discounts.
Payment schedule	The split of the contract total into payments. Each payment has a number, a due date, and a percentage of the total.

FAQs

What’s the difference between a grade, a class, and an academic term? A grade is a study level, such as Grade 10. A class is a group of students within a grade, such as Class A. An academic term is a part of the academic year in which marks are recorded.
Where do I find the School Management app settings? In Clients → Client Settings. The app cards appear after the client settings cards.
What happens if I don’t set a next grade? The grade is treated as a final grade, and students who pass it graduate instead of moving to another grade.
What’s the difference between the second round and being retained? The second round is a chance to re-sit the subjects a student failed, if the number of failed subjects is within the allowed limit. Being retained means the student stays in the same grade.
What’s the difference between a mark sheet and a monthly mark sheet? A mark sheet combines all of a student’s mark components in a subject for the term. A monthly mark sheet records one type of mark, such as homework or behavior, for a whole class.

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