Routing Purchase Accounts

Daftra system allows you to choose between two types of purchase account routing, either Automatic Assignment where all financial transactions are directed towards the purchase account automatically created by the system, or Specify per each allowing you to direct transactions of each treasury separately to a specific account.

 

• Note: Before you start, make sure to activate the Accounting App in your account.

Steps to route the Supplier Account

1. Click on “Accounting” from the main menu.
2. Click on “Accounting Settings”.
3. Click on the card titled “Account Routing”.
4. Click on “Purchases” from the list on the left.
5. Select the “Routing Type” for “Suppliers” and choose between:
   • Automatic Account Routing: The system automatically creates the supplier account in its designated place in the “Chart of Accounts”.
   • Specify per each: The system allows manual selection of the sub-account within the supplier’s profile, directing any transactions to the specified sub-account instead of the default supplier account. For more details, see the guide “Adding a New Supplier“.
6. Click the “Save” button.

• Note: In the case of choosing “Automatic Routing”, you can specify the “Account” to which supplier accounts are automatically directed and change the system’s default choice.

Routing the Purchases Account

1. Click on “Accounting”.
2. Click on “Accounting Settings”.
3. Click on the card titled “Accounts Routing”.
4. Select “Purchase” from the list on the left.
5. Choose the “Routing Type” for “Purchases” and decide between:
   • Automatic Routing: The system automatically creates the purchase account in its designated spot within the “Chart of Accounts”.
   • Specify per each: The system allows manually specifying the sub-account within the purchase order, directing the financial transaction to the chosen sub-account instead of the default purchase account.
   • Cancel Account Routing: The system doesn’t generate any journal entries for purchase order accounts.

• Note: If you choose “Automatic Routing”, you can specify the “Account” to which purchases are automatically routed and alter the system’s default choice.

Routing the Purchases Refunds Account

1. Click on “Accounting” from the main menu.
2. Click on “Accounting Settings”.
3. Click on the card titled “Account Routing”.
4. Click on “Purchases” from the list on the left.
5. Go to the “Purchase Returns”.
6. Choose the “Routing Type” for “Purchase Returns” and decide between:
   • Automatic Routing: The system automatically creates the purchase returns account in its designated spot within the “Chart of Accounts”.
   • Specify per each: The system allows manually specifying the sub-account within the purchase refund order, directing the financial transaction to the chosen sub-account instead of the default purchase returns account.
   • Cancel Account Routing: The system doesn’t generate any journal entries for the account’s purchase refund orders.

• Note: If you choose “Automatic Routing”, you can specify the “Account” to which purchase returns are automatically directed and alter the system’s default choice.

Routing the Received Discount Account

1. Click on “Accounting” from the main menu.
2. Click on “Accounting Settings”.
3. Click on the card titled “Account Routing”.
4. Select “Purchases” from the list on the left.
5. Choose the “Routing Type” for “Discount Received” and decide between:
   • Automatic Routing: The system automatically creates an account for the received discount in its designated spot within the “Chart of Accounts”.
   • Cancel Account Routing: The system doesn’t generate any journal entries for the received discount in the purchase invoices.

• Note 1: If you choose “Automatic Routing”, you can specify the “Account” to which the received discount is automatically directed and change the system’s default choice.
• Note 2: When activating the routing of the received discount account, the “Received Discount” account is affected by the discount value added to the total invoice only, not by the discount at the item level.