Adding Taxes in a Multiple Expense Record

Daftra provides you with the ability to distribute expenses across multiple accounts in the chart of accounts manually. In this case, you can add tax to each item, and the software will automatically calculate the tax amount:

 

• Click on “Finance” from the main menu.
• Click on “Expenses”.
• Click on the “Add Expense” button.
• Add the expense details as usual. For more information, you can refer to the following link: “Creating a Multi-Expense Voucher”.
• From the “Journal Account” field, select the “Multiple” option.
• A data table will appear at the bottom of the page. Add the details for the multiple expenses as follows:
  • Journal Account:
    • Click on the “Multiple” button to allow the system to add more than one account within the voucher.
    • After clicking “Multiple”, a “Accounts” list will appear below, and you can select each account for each row.
    • Click on “Default Account” and then search and select the desired account.
  • Description:
    • Enter the description associated with each journal account for the transaction.
  • Amount:
    • Enter the amount corresponding to the selected journal account for each row separately.
    • The software will automatically calculate the total expense amount based on the entries in each row.
  • Tax:
    • Select the type of tax you want to add to the expense value of each item from the dropdown list.
  • Cost Center:
    • Select the desired cost center to assign to the expense value of the journal account in each row.
• Click on “Add” to add more expenses and their associated data.
• Click on “Save” to add the expense.

 

Example:
In case the expense amount is 100 Riyals without tax distributed over two accounts (Electricity bill 50 Riyals without tax – Water bill 50 Riyals without tax) and you wish to add a 15% VAT (Value Added Tax).

 

• The tax amount is manually calculated on taxable items: 15 Riyals.
• A multiple account is added with a value of 50 Riyals for the electricity expenses account.
• A multiple account is added with a value of 50 Riyals for the water expenses account.
• A multiple account is added with a value of 15 Riyals for the “Paid VAT” tax account.