Set Up Auto Numbering for Lease Contracts

Steps to Set Up Auto Numbering for Lease Contracts

• From the main menu, click on “Settings“.
• Click on “Auto Numbering Settings“.
• Select “Lease Contracts” from the side menu.
• Configure the required settings.
• Click “Save” to complete the edit, or click “Cancel” to go back without saving.

Available Settings

• Next Number: set the number that will be assigned to the next lease contract. The system continues numbering automatically from this number.
• Numbering Format: select the number generation format from the available options, such as numeric digits, hexadecimal, letters, or a combination.
• Number of Digits or Characters: set the number of digits for the sequential number. If the number is less than the specified count, zeros are added on the left. Example: if the count is 6 and the current number is 3, it will appear as 000003.
• Unique: enable this option to ensure that every number in the sequence is unique and not duplicated.
• Prefix: enable this option to add a prefix before the lease contract number to distinguish it. The prefix can be fixed such as LC-001 or variable based on the year or month.

If the prefix option is enabled, additional settings appear:

• Customize Prefix: enter the fixed prefix text or variable format. Click the Variables Guide button to view all available variables such as %Y for the full year and %m for the month number.
• Prefix Change Options: define how the system handles numbering when the prefix changes:
  • Continue from last number: numbering continues sequentially from the last used number regardless of prefix changes.
  • Separate numbers per prefix: each prefix has its own independent numbering sequence.
  • Reset numbering on change: numbering resets to 1 every time the prefix changes.