View Received Cheques Report

Report Overview

The Received Cheques Report provides a detailed list of all incoming cheques received by the organization from customers or other parties. It tracks the lifecycle of each cheque from receipt through deposit, collection, or rejection.

The report displays key details such as the name on the cheque, the source account, issue and due dates, and the amount. It is used to monitor incoming cheques, track their status, and verify cheques that are received, deposited, or pending collection.

Steps to View the Report

1. From the main menu click on “Reports“.
2. Click “Cheques Reports“.
3. From the reports page, click “Receivable Cheques “.
4. You can apply several filters before viewing the report
   • Received From Account: Select the accounting account from which the cheque was received (search by name or code).
     • If no account is selected, the system will display cheques from all accounts.
   • Collection Account: Select the account where the cheque amount will be recorded upon collection (search by name or code).
     • If no account is selected, the system will display cheques for all accounts.
   • Issue Date From / To: Specify a date range to filter cheques based on their issue date.
   • Due Date Fr0m / To: Specify a date range to filter cheques based on their due date.
   • Status: Filter cheques based on their current statuses.
     • Received: Cheque has been received but not yet deposited or collected.
     • Deposited: Cheque has been deposited in the bank and is pending collection.
     • Collected: Cheque has been successfully cleared and fully collected.
     • Rejected: Cheque was rejected upon presentation.
   • Group By: Choose how to group report data. Available options: Yearly, Monthly.
   • Currency: Select the currency for displaying the report:
     • All (in SAR): Display all cheques converted to Saudi Riyal.
     • All (each currency separately): Display each currency in a separate table.
     • Or select a specific currency such as SAR.
5. After adjusting the report filters, click “View Report” to update the results, or click “Clear Filters” to reset to default settings.
6. You can switch between the “Summary” view to display totals for each group only, or the “Details” view to display each cheque’s data individually.
7. You can print the report via “Print” or export it using “Export” to:
   • CSV
   • Excel
   • PDF

Report Columns

The table displays incoming cheques grouped by year of month based on the selected grouping option. Columns are as follows:

• Cheque Number: The cheque’s serial number.
• Name on Cheque: The name of the  issuing party as written on the cheque.
• Received From Account: The accounting account from which the cheque was received or linked to the issuing party.
• Collect Account: The accounting account where the cheque amount will be recorded upon collection.
  
• Issue Date: The date the cheque was issued.
• Due Date: The date the cheque is due for collection.
• Status: Current cheque status (Received, Deposited, Collected, Rejected).
• Amount: The cheque value in the selected currency.

At the end of each group, a Total row summarizes the subtotal cheque values within that group. At the bottom of the table, a total row aggregates the values of all received cheques.