Detailed Attendance Report (Single Employee)

The Detailed Attendance Report for a single employee displays the attendance and absence record of a specific employee day by day over a specified time period, along with monthly attendance and leave totals. This report is used to monitor employee regularity, review consumed leave days, and verify the accuracy of attendance and departure data over any given time period.

Steps to View the Report

• Click on “Reports” from the side menu.
• Navigate to the “Employee Reports” section.
• Select “Detailed Attendance Report (Single Employee)“.
• You can apply a number of filters before viewing the report:
  • Employee Name: Search for the employee by name, code, email, department, or branch. If no employee is selected, the report will display no data.
  • From Date / To Date: Specify the time period for which you want to view attendance data.
  • Shift Type: Select the shift type to display data for:
    • Primary: The employee’s main shift (default).
    • Secondary: The second shift, if applicable.
• Once you have set the filters, click “Search” to refresh the results, or click “Reset” to return to the default settings.
• You can print the report using “Print” or export it using “Export Options” to: CSV, Excel, PDF.

Report Columns

The table displays attendance activity for each month across daily columns from 1 to 31, with summary columns at the end of each row. The columns are as follows:

• Month: The month and year for each row in the table.
• 1 — 31: A cell for each day of the month showing the employee’s status on that day. Click on any cell to view the full details for that day, including check-in and check-out times or leave type.

Daily Status Codes

• 8.3h (example): Present — the actual number of hours worked that day.
• OFF: Weekend day off.
• 1 L (orange): Casual leave.
• 1 L (purple): Annual leave.
• — (gray): This day has not been calculated yet.

Monthly Summary Columns

• T.P. — Total Present: The number of actual attendance days during the month.
• T.A. — Total Absent: The number of unauthorized absence days during the month.
• T.H. — Total Holidays: The number of public holidays and weekend days off.
• T.L. (orange): Total casual leave days used during the month.
• T.L. (purple): Total annual leave days used during the month.

Overall Summary Bar A summary bar appears below the table, aggregating the figures from all months within the specified period into a single total for each column (T.P. — T.A. — T.H. — Casual Leave — Annual Leave).