System Activity Log Report
The System Activity Log report shows all the transactions made on the account: who added, edited, or deleted them, and when. This guide explains the report uses, how to view it, how to search it, and an example of finding out who deleted a document.
What are the uses of the System Activity Log report?
The report is a log of all the transactions made on the account. Through it, you can find out any transaction that was added, edited, or deleted in the system, in addition to who made the transaction and when.
Through it, you can easily follow up on and monitor any transaction in the system from one window, and you can search by a specific employee or a specific action.
Viewing the System Activity Log report
- Click Reports.
- Click System Activity Log.
- After the report appears, the filters you can search with appear. They are explained in the following table.
| Filter | Usage |
|---|---|
| All Actions | Select the type of action you want to search for. When you select a specific action such as Deleted Stock Request, all the stock request deletion activities in the system are shown. |
| All Actors | Select the user whose activities on the account you want to view. |
| Keyword | Search with a keyword, such as a transaction number or name, to make searching easier. |
| Date Range | Select a specific period to view its activity logs. |
Example: finding out who deleted a stock request
Deleting a stock request is recorded in the activity log with the name of the user who did it and the time. To find out who deleted it, follow these steps:
- Click Reports, then System Activity Log.
- Type the stock request number in Keyword.
- Select the Date Range in which the deletion probably happened.
- Click to view the report; the name of the user who did the deletion and its time appear.
You can use the same steps to find out who deleted or edited any other document, such as expenses.
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Note: Activity logs are view-only; no log can be deleted or hidden.
FAQs
How do I know who deleted the stock request?
Open Reports then System Activity Log, type the request number in Keyword and select the period, and the name of the user who deleted it and the deletion time appear. You can also select the user from All Actors to view only their activities.
How do I know who deleted or edited any document in the account?
From System Activity Log, select the action from All Actions, such as Deleted Stock Request, or search with the document number in Keyword, and the transactions appear with the name of who made them and the time.
Can an activity log be deleted or hidden?
No, the logs are view-only, and there’s no button to delete or hide them.