{"id":9934,"date":"2023-12-05T07:37:38","date_gmt":"2023-12-05T07:37:38","guid":{"rendered":"https:\/\/docs.daftra.com\/user_manual\/%d8%a5%d8%b6%d8%a7%d9%81%d8%a9-%d9%81%d8%a7%d8%aa%d9%88%d8%b1%d8%a9-%d8%b4%d8%b1%d8%a7%d8%a1\/"},"modified":"2026-01-08T09:35:07","modified_gmt":"2026-01-08T09:35:07","slug":"adding-purchase-invoice","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/adding-purchase-invoice\/","title":{"rendered":"Adding Purchase Invoice"},"content":{"rendered":"

[vc_row][vc_column][vc_column_text css=”.vc_custom_1702302912885{margin-left: 200px !important;}”]In a complete purchasing cycle ledger that concludes with purchase invoices, you have the option for purchase invoices to be generated automatically as a result of converting purchase requests and orders into invoices. However, you can still skip the preceding purchasing cycle steps and start directly by adding the invoice.<\/p>\n

In this article, we will review the details of creating a new purchase invoice, highlighting the settings for purchase invoices and the properties and features they reflect.<\/p>\n

 <\/p>\n

If you want to learn more about the complete purchasing cycle, refer to the “Purchasing Cycle<\/a>” Guide.[\/vc_column_text][vc_custom_heading text=”How to Create a New Purchase Invoice” font_container=”tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2″ use_theme_fonts=”yes” css=”.vc_custom_1702302933874{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}”][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text css=”.vc_custom_1742384472445{margin-left: 200px !important;}”]Click on “Purchases<\/strong>” in the main menu.<\/p>\n

Then, click on “Purchase Invoices<\/strong>.”<\/p>\n

Click on the “New Purchase Invoice<\/strong>” button.”<\/p>\n

\"\"<\/p>\n

To find a new invoice, it has been automatically assigned a unique sequential number. You can specify the invoice date, which is automatically set to the creation date of the invoice, as well as the issue date, which can be set on the same day as the creation date or before or after.<\/p>\n

The supplier field helps you select the supplier of the invoice from the system’s supplier database, or you can add a new supplier using the button next to it.<\/p>\n

The payment terms field specifies the number of days allowed for you to pay the invoice.<\/p>\n

\n
\n
\n
\n
\n
\n
\n
\n
\n
\n
\n
\n

After entering the basic data and selecting the supplier, add the products, specify the quantity, adjust the price to match the negotiated deal, and choose the discount and tax applicable to each product separately.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n

[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_message message_box_style=”3d” message_box_color=”alert-warning”]You can also choose a different invoice layout from the available purchasing invoice layouts in the system or redirect the purchasing invoice to a different account.[\/vc_message][vc_column_text css=”.vc_custom_1742384722919{margin-left: 200px !important;}”]\"\"[\/vc_column_text][vc_column_text css=”.vc_custom_1702303556377{margin-left: 200px !important;}”]You have some additional properties to control invoices, such as discounts, settlements, deposits, and advance payments to the supplier. These are the same properties found in sales invoices.[\/vc_column_text][vc_message message_box_style=”3d” icon_fontawesome=”fas fa-book”]For more details refer to “How to create an invoice<\/a>“[\/vc_message][vc_column_text css=”.vc_custom_1767863415624{margin-left: 200px !important;}”]\"\"[\/vc_column_text][vc_message message_box_style=”3d” message_box_color=”alert-warning”]<\/p>\n

You can calculate taxes on shipping expenses according to the VAT you have in the system to be added to the total invoice amount, just as taxes on the products included in the invoice are added.<\/p><\/blockquote>\n

[\/vc_message][vc_column_text]\"\"[\/vc_column_text][vc_custom_heading text=”Invoice Management and Permissions” font_container=”tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2″ use_theme_fonts=”yes” css=”.vc_custom_1702304491134{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}”][vc_column_text css=”.vc_custom_1767864014352{margin-left: 200px !important;}”]You can have greater control over purchase invoices through ‘Purchase Invoice Settings<\/strong>,’ which include features such as:<\/p>\n