{"id":7503,"date":"2023-10-22T08:05:30","date_gmt":"2023-10-22T08:05:30","guid":{"rendered":"https:\/\/docs.daftra.com\/user_manual\/%d8%aa%d8%b3%d8%ac%d9%8a%d9%84-%d8%ad%d8%b6%d9%88%d8%b1-%d8%a7%d9%84%d8%b9%d9%85%d9%8a%d9%84\/"},"modified":"2025-03-06T11:14:58","modified_gmt":"2025-03-06T11:14:58","slug":"logging-a-client-attendance","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/logging-a-client-attendance\/","title":{"rendered":"Logging a Client Attendance"},"content":{"rendered":"<section class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text css=&#8221;.vc_custom_1741259632700{margin-left: 200px !important;}&#8221;]<span style=\"font-weight: 400;\">Some activities require recording and documenting the attendance of clients, indicating the date, time, and the user responsible for registering the attendance. This allows you to review a vital aspect of your business activity. Here are the steps on how to do it:<\/span>[\/vc_column_text][vc_custom_heading text=&#8221;Controlling the Clients Available for Taking their Attendance&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1698224096871{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1698225475196{margin-left: 200px !important;}&#8221;]<span style=\"font-weight: 400;\">You can control which clients are allowed to record their attendance by clicking on <\/span><b>&#8220;Settings&#8221;<\/b><span style=\"font-weight: 400;\"> &gt;<strong> &#8220;General&#8221;<\/strong> under <\/span><b>&#8220;Memberships&#8221;<\/b><span style=\"font-weight: 400;\"> in the main menu, and choose from the dropdown menu next to the field <\/span><b>&#8220;Allow Client Attendance To\u00a0&#8220;<\/b><span style=\"font-weight: 400;\">:<\/span><\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>All Clients:<\/b><span style=\"font-weight: 400;\"> To allow attendance check-in for all clients, whether they have memberships or not.<\/span><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>All Members: <\/b><span style=\"font-weight: 400;\">To allow attendance recording all clients registered in any membership, even if their subscription has expired.<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-level=\"1\"><b>All Active Members: <\/b><span style=\"font-weight: 400;\">To allow attendance recording for clients with active memberships, blocking those whose membership has expired or has been frozen until renewal and activation.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Click on the <\/span><b>&#8220;Save&#8221;<\/b><span style=\"font-weight: 400;\"> button.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7507 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/2023-10-25_11h59_30.png\" alt=\"\" width=\"1662\" height=\"537\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/2023-10-25_11h59_30.png 1662w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/2023-10-25_11h59_30-300x97.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/2023-10-25_11h59_30-1024x331.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/2023-10-25_11h59_30-768x248.png 768w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/2023-10-25_11h59_30-1536x496.png 1536w\" sizes=\"auto, (max-width: 1662px) 100vw, 1662px\" \/><\/span>[\/vc_column_text][vc_message message_box_style=&#8221;3d&#8221; icon_fontawesome=&#8221;fas fa-book&#8221;]<span style=\"font-weight: 400;\">You can learn more about memberships in the system through <a href=\"https:\/\/docs.daftra.com\/en\/user_manual\/membership-system-in-daftra\/\">the comprehensive guide to memberships<\/a>.<\/span>[\/vc_message][vc_custom_heading text=&#8221;How to record a Client&#8217;s Attendance&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1698225590791{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1741258804190{margin-left: 200px !important;}&#8221;]<span style=\"font-weight: 400;\">Click on <\/span><strong>&#8220;Clients Attendance Logs&#8221;<\/strong><span style=\"font-weight: 400;\"> from the dropdown under <\/span><strong>&#8220;Clients Attendance&#8221;<\/strong><span style=\"font-weight: 400;\"> in the main menu, and click on the <\/span><strong>&#8220;Take Client Attendance&#8221;<\/strong><span style=\"font-weight: 400;\"> button.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31288 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/09878.png\" alt=\"\" width=\"1536\" height=\"434\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/09878.png 1536w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/09878-300x85.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/09878-1024x289.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/09878-768x217.png 768w\" sizes=\"auto, (max-width: 1536px) 100vw, 1536px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">Choose the client you wish to record attendance for from the dropdown menu under &#8220;Client&#8221;, then press the <strong>&#8220;Check In&#8221;<\/strong> button.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The time and date are automatically calculated to match the moment of registration in the system.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31290 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/7890909.png\" alt=\"\" width=\"1536\" height=\"531\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/7890909.png 1536w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/7890909-300x104.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/7890909-1024x354.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/7890909-768x266.png 768w\" sizes=\"auto, (max-width: 1536px) 100vw, 1536px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">If the attendance is being recorded for a client with a membership in the system, the membership details will appear when recording the attendance.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31292 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/789090.png\" alt=\"\" width=\"1536\" height=\"591\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/789090.png 1536w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/789090-300x115.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/789090-1024x394.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/789090-768x296.png 768w\" sizes=\"auto, (max-width: 1536px) 100vw, 1536px\" \/>[\/vc_column_text][vc_custom_heading text=&#8221;Actions on the Client Attendance Logs&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1698225814200{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1741259294028{margin-left: 200px !important;}&#8221;]<span style=\"font-weight: 400;\">Click on <\/span><b>&#8220;Clients Attendance logs&#8221;<\/b><span style=\"font-weight: 400;\"> under <\/span><b>&#8220;Clients Attendance&#8221;<\/b><span style=\"font-weight: 400;\"> in the main menu, and click on the three dots next to the attendance log you wish to modify. From the dropdown menu, choose <\/span><b>&#8220;Delete&#8221;<\/b><span style=\"font-weight: 400;\"> or <\/span><b>&#8220;Edit&#8221;<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31294 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/7890-0.png\" alt=\"\" width=\"1313\" height=\"568\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/7890-0.png 1313w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/7890-0-300x130.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/7890-0-1024x443.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/7890-0-768x332.png 768w\" sizes=\"auto, (max-width: 1313px) 100vw, 1313px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">When you press the <\/span><b>&#8220;Edit&#8221;<\/b><span style=\"font-weight: 400;\"> button, the date and time of the client&#8217;s attendance log will appear, allowing you to change them manually before saving.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31296 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/8790-1.png\" alt=\"\" width=\"1024\" height=\"602\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/8790-1.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/8790-1-300x176.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/8790-1-768x452.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/>[\/vc_column_text][vc_custom_heading text=&#8221;Actions on the Attendance Logs of more than one Client Together&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1698226486542{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1741259438314{margin-left: 200px !important;}&#8221;]<span style=\"font-weight: 400;\">You can also select multiple attendance logs by ticking the checkbox next to the name \u2705, or all attendance logs by ticking the checkbox next to the <\/span><b>&#8220;Actions&#8221;<\/b><span style=\"font-weight: 400;\"> button. Then, press the <\/span><b>&#8220;Actions&#8221;<\/b><span style=\"font-weight: 400;\"> button and choose <\/span><b>&#8220;Delete&#8221;<\/b><span style=\"font-weight: 400;\"> or <\/span><b>&#8220;Export&#8221;<\/b><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31298 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/789809.png\" alt=\"\" width=\"1536\" height=\"456\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/789809.png 1536w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/789809-300x89.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/789809-1024x304.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/789809-768x228.png 768w\" sizes=\"auto, (max-width: 1536px) 100vw, 1536px\" \/>[\/vc_column_text][vc_custom_heading text=&#8221;Exporting the Clients&#8217; Attendance Logs&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1698226666335{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1698226790210{margin-left: 200px !important;}&#8221;]<span style=\"font-weight: 400;\">After selecting the client attendance logs you want to export, click on the <\/span><b>&#8220;Actions&#8221;<\/b><span style=\"font-weight: 400;\"> button and then click <\/span><b>&#8220;Export&#8221;<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Choose the fields you want to include in the file, then click on the <\/span><b>&#8220;Export&#8221;<\/b><span style=\"font-weight: 400;\"> button.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7521 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/2023-10-25_12h09_49.png\" alt=\"\" width=\"1203\" height=\"725\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/2023-10-25_12h09_49.png 1203w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/2023-10-25_12h09_49-300x181.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/2023-10-25_12h09_49-1024x617.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/2023-10-25_12h09_49-768x463.png 768w\" sizes=\"auto, (max-width: 1203px) 100vw, 1203px\" \/><\/p>\n<p><span style=\"font-weight: 400;\">An Excel file containing the desired client attendance logs will be downloaded, and it is editable.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7523 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/2023-10-25_12h10_45.png\" alt=\"\" width=\"1899\" height=\"501\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/2023-10-25_12h10_45.png 1899w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/2023-10-25_12h10_45-300x79.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/2023-10-25_12h10_45-1024x270.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/2023-10-25_12h10_45-768x203.png 768w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/2023-10-25_12h10_45-1536x405.png 1536w\" sizes=\"auto, (max-width: 1899px) 100vw, 1899px\" \/>[\/vc_column_text][vc_custom_heading text=&#8221;Displaying a Specific Attendance Log&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1698226820368{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text css=&#8221;.vc_custom_1741259605772{margin-left: 200px !important;}&#8221;]<span style=\"font-weight: 400;\">You can use the search tools available in the client attendance menu to view attendance logs for a specific client, a specific day, or a specific employee.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This can be done by clicking on <\/span><b>&#8220;Client Attendance logs&#8221;<\/b><span style=\"font-weight: 400;\"> from the dropdown under <\/span><b>&#8220;Clients&#8221;<\/b><span style=\"font-weight: 400;\"> in the main menu, filtering through the search tools, and then clicking the <\/span><b>&#8220;Search&#8221;<\/b><span style=\"font-weight: 400;\"> button.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-31300 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/988798.png\" alt=\"\" width=\"1536\" height=\"424\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/988798.png 1536w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/988798-300x83.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/988798-1024x283.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/10\/988798-768x212.png 768w\" sizes=\"auto, (max-width: 1536px) 100vw, 1536px\" \/>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/section>","protected":false},"author":13,"template":"","categories":[2126,2140],"tags":[2876],"class_list":["post-7503","user_manual","type-user_manual","status-publish","hentry","category-clients","category-clients-attendance","tag--en"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Logging a Client Attendance - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/user_manual\/logging-a-client-attendance\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Logging a Client Attendance - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"[vc_row][vc_column][vc_column_text css=&#8221;.vc_custom_1741259632700{margin-left: 200px !important;}&#8221;]Some activities require recording and documenting the attendance of clients, indicating the date, time, and the user responsible for registering the attendance. This allows you to review a vital aspect of your business activity. 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