{"id":40015,"date":"2025-03-20T10:50:35","date_gmt":"2025-03-20T10:50:35","guid":{"rendered":"https:\/\/docs.daftra.com\/user_manual\/%d8%a5%d8%af%d8%a7%d8%b1%d8%a9-%d8%a7%d9%84%d8%b1%d8%b5%d9%8a%d8%af-%d8%a7%d9%84%d8%a7%d9%81%d8%aa%d8%aa%d8%a7%d8%ad%d9%8a-%d9%84%d9%84%d9%85%d9%88%d8%b1%d8%af-%d9%88%d8%a7%d9%84%d8%aa%d8%ad%d9%83\/"},"modified":"2026-01-14T07:00:30","modified_gmt":"2026-01-14T07:00:30","slug":"managing-and-controlling-supplier-opening-balance","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/managing-and-controlling-supplier-opening-balance\/","title":{"rendered":"Managing and Controlling Supplier Opening Balance"},"content":{"rendered":"<section class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text css=&#8221;.vc_custom_1760521533808{margin-left: 200px !important;}&#8221;]Suppliers\u2019 opening balances can be added when creating a new supplier or to an existing supplier profile. These balances help determine whether the supplier is a creditor or a debtor. They also clarify the exact value of the financial amount, whether payable or receivable.[\/vc_column_text][vc_custom_heading text=&#8221;Add an Opening Balance for a New Supplier&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1760521556840{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1768373659236{margin-left: 200px !important;}&#8221;]You can add an opening balance for a new supplier or modify the opening balance of an existing one.<\/p>\n<p>From the main menu, click \u201c<strong>Purchases<\/strong>\u201d, then \u201c<strong>Manage<\/strong> <strong>Suppliers<\/strong>.\u201d<\/p>\n<p>Click \u201c<strong>Add Supplier<\/strong>\u201d to create a new one, or open an existing supplier to edit their opening balance.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-44652 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/Manage-Suppliers.png\" alt=\"\" width=\"1365\" height=\"597\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/Manage-Suppliers.png 1365w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/Manage-Suppliers-300x131.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/Manage-Suppliers-1024x448.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/Manage-Suppliers-768x336.png 768w\" sizes=\"auto, (max-width: 1365px) 100vw, 1365px\" \/><\/p>\n<p>When adding an opening balance for a new supplier:<\/p>\n<ul>\n<li>Enter a positive value if the supplier is a creditor (you owe them money).<\/li>\n<li>Enter a negative value if the supplier is a debtor (they owe you money).<\/li>\n<\/ul>\n<p>In the example below, the opening balance is $1,000, meaning the supplier is a creditor.<\/p>\n<p><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-40044 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/4343.png\" alt=\"\" width=\"1207\" height=\"597\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/4343.png 1207w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/4343-300x148.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/4343-1024x506.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/4343-768x380.png 768w\" sizes=\"auto, (max-width: 1207px) 100vw, 1207px\" \/><\/span><\/p>\n<p>You can view the credit balance (the amount payable to the supplier) in the supplier\u2019s profile, as shown below.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-40047 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/53433.png\" alt=\"\" width=\"1207\" height=\"599\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/53433.png 1207w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/53433-300x149.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/53433-1024x508.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/53433-768x381.png 768w\" sizes=\"auto, (max-width: 1207px) 100vw, 1207px\" \/><\/p>\n<p>If you add an opening balance of $\u20131,000, it indicates that the supplier owes you this amount.<\/p>\n<p><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-40049 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/54433.png\" alt=\"\" width=\"1205\" height=\"597\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/54433.png 1205w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/54433-300x149.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/54433-1024x507.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/54433-768x380.png 768w\" sizes=\"auto, (max-width: 1205px) 100vw, 1205px\" \/><\/span><\/p>\n<p style=\"text-align: left;\">You can view the debit balance (the amount receivable from the supplier) in their profile as shown below.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-40053 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/534323.png\" alt=\"\" width=\"1206\" height=\"598\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/534323.png 1206w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/534323-300x149.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/534323-1024x508.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/534323-768x381.png 768w\" sizes=\"auto, (max-width: 1206px) 100vw, 1206px\" \/>[\/vc_column_text][vc_custom_heading text=&#8221;Add or Edit an Opening Balance for an Existing Supplier&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1760524857331{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1768373915768{margin-left: 200px !important;}&#8221;]<\/p>\n<div class=\"post-content-body-container\">\n<article class=\"post-content-body\">\n<section class=\"wpb-content-wrapper\">\n<div class=\"vc_row wpb_row vc_row-fluid\">\n<div class=\"wpb_column vc_column_container vc_col-sm-12\">\n<div class=\"vc_column-inner\">\n<div class=\"wpb_wrapper\">\n<div class=\"wpb_text_column wpb_content_element vc_custom_1697712580365\">\n<div class=\"wpb_wrapper\">\n<p style=\"text-align: left;\">You can add an opening balance for a supplier who doesn\u2019t have one yet, or modify the existing opening balance.<\/p>\n<p style=\"text-align: left;\">From the main menu, click \u201c<strong>Purchases<\/strong>\u201d, then \u201c<strong>Manage Suppliers<\/strong>.\u201d<br \/>\nClick the three dots next to the supplier you want to edit, then select \u201c<strong>View<\/strong>\u201d to open the supplier\u2019s profile.<\/p>\n<p style=\"text-align: left;\">Click the \u201c<strong>Edit Opening Balance<\/strong>\u201d button.<\/p>\n<p style=\"text-align: right;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-44654 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/Edit-Opening-Balance-.png\" alt=\"\" width=\"1365\" height=\"568\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/Edit-Opening-Balance-.png 1365w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/Edit-Opening-Balance--300x125.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/Edit-Opening-Balance--1024x426.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/Edit-Opening-Balance--768x320.png 768w\" sizes=\"auto, (max-width: 1365px) 100vw, 1365px\" \/><\/p>\n<p>Enter the opening balance amount:<\/p>\n<ul>\n<li>Use a positive amount for a supplier\u2019s credit balance.<\/li>\n<li>Use a negative amount for a supplier\u2019s debit balance.<\/li>\n<\/ul>\n<p>Specify the date and currency, then click \u201c<strong>Submit<\/strong>.\u201d<\/p>\n<p style=\"text-align: right;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-40062 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/22332.png\" alt=\"\" width=\"1207\" height=\"598\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/22332.png 1207w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/22332-300x149.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/22332-1024x507.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/22332-768x381.png 768w\" sizes=\"auto, (max-width: 1207px) 100vw, 1207px\" \/><\/p>\n<p style=\"text-align: left;\">After adding the opening balance, you can print or save the account statement including this balance, or click \u201c<strong>Email to Supplier<\/strong>\u201d if you wish to share the account statement with them.<\/p>\n<p style=\"text-align: right;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-40064 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/32132.png\" alt=\"\" width=\"1206\" height=\"598\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/32132.png 1206w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/32132-300x149.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/32132-1024x508.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/32132-768x381.png 768w\" sizes=\"auto, (max-width: 1206px) 100vw, 1206px\" \/><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/section>\n<\/article>\n<\/div>\n<p>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/section>","protected":false},"author":13,"template":"","categories":[2188,2190,5112],"tags":[],"class_list":["post-40015","user_manual","type-user_manual","status-publish","hentry","category-purchases","category-manage-suppliers","category-manage-suppliers-en"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Managing and Controlling Supplier Opening Balance - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/user_manual\/managing-and-controlling-supplier-opening-balance\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta 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These balances help determine whether the supplier is a creditor or a debtor. 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