{"id":35127,"date":"2025-06-11T08:47:56","date_gmt":"2025-06-11T08:47:56","guid":{"rendered":"https:\/\/docs.daftra.com\/?post_type=user_manual&#038;p=35127"},"modified":"2025-08-19T08:56:09","modified_gmt":"2025-08-19T08:56:09","slug":"lease-contracts-guide","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/lease-contracts-guide\/","title":{"rendered":"Lease Contracts Guide"},"content":{"rendered":"<section class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text]<\/p>\n<p data-start=\"148\" data-end=\"566\">Managing lease contracts is a key aspect of property and unit management. The system now offers a dedicated lease contracts feature, allowing you to easily add, organize, and monitor all lease-related data directly within the platform. This tutorial will guide you through the process of adding a new lease contract, setting essential payment terms, and tracking active leases to ensure accuracy and compliance.<\/p>\n<p>[\/vc_column_text][vc_custom_heading text=&#8221;Enabling Leasing Contracts App&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1755593477416{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text]<\/p>\n<p data-start=\"44\" data-end=\"252\">Before starting, make sure to activate the <strong data-start=\"94\" data-end=\"115\">\u201cLease Contracts\u201d<\/strong> feature by navigating to <strong data-start=\"141\" data-end=\"155\">\u201cSettings\u201d<\/strong>\u00a0then <strong data-start=\"165\" data-end=\"185\">\u201cApp Manager\u201d<\/strong>, so you can fully utilize the lease contracts management.<\/p>\n<p data-start=\"44\" data-end=\"252\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-36663\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/dg.png\" alt=\"\" width=\"1351\" height=\"598\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/dg.png 1351w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/dg-300x133.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/dg-1024x453.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/dg-768x340.png 768w\" sizes=\"auto, (max-width: 1351px) 100vw, 1351px\" \/><\/p>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]To start, navigate to the <strong>\u201cRental and Unit Management\u201d<\/strong> section from the main menu, then select <strong>\u201cLease Contracts\u201d<\/strong> from the dropdown list.<\/p>\n<p>You\u2019ll be directed to the lease contracts dashboard, which displays all current and past contracts. You can easily:<\/p>\n<ul>\n<li>Search by client name or unit<\/li>\n<li>Filter by lease status (active, expired, upcoming)<\/li>\n<\/ul>\n<p>This centralized view helps you track all agreements immediately and quickly access important details.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-35137\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/lkkmm.png\" alt=\"\" width=\"1366\" height=\"633\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/lkkmm.png 1366w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/lkkmm-300x139.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/lkkmm-1024x475.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/lkkmm-768x356.png 768w\" sizes=\"auto, (max-width: 1366px) 100vw, 1366px\" \/>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=&#8221;Add Lease Contract&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1749631464521{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<p data-start=\"167\" data-end=\"256\">Creating a new lease contract requires filling in various fields across two sections:<\/p>\n<ul>\n<li data-start=\"260\" data-end=\"292\"><strong data-start=\"260\" data-end=\"290\">Lease Contract Information <\/strong><\/li>\n<li data-start=\"260\" data-end=\"292\"><strong data-start=\"295\" data-end=\"312\">Payment Terms<\/strong><\/li>\n<\/ul>\n<p>To create a new lease contract, click the <strong>\u201cAdd Lease Contract\u201d<\/strong> button.<\/p>\n<ol>\n<li><strong>Lease Contract Information<\/strong><\/li>\n<\/ol>\n<p>Fill in the following fields:<\/p>\n<ul>\n<li data-start=\"58\" data-end=\"113\"><strong>Code:<\/strong> Enter a unique code to easily identify each lease contract.<\/li>\n<li data-start=\"58\" data-end=\"113\"><strong>Unit:<\/strong> Select the property or unit that is being leased.<\/li>\n<li data-start=\"58\" data-end=\"113\"><strong>Client:<\/strong> Choose the client who will be leasing the unit.<\/li>\n<\/ul>\n<blockquote><p>If the client is not already registered in the system, click the &#8216;<strong>+Add<\/strong>&#8216; button to add a new client.<\/p><\/blockquote>\n<ul>\n<li data-start=\"58\" data-end=\"113\"><strong>Leasing Period:<\/strong> Define how long the lease will last (e.g., 1 year, 6 months).<\/li>\n<li data-start=\"58\" data-end=\"113\"><strong>Start Date:<\/strong> The date when the lease begins.<\/li>\n<li data-start=\"58\" data-end=\"113\"><strong>End Date:<\/strong> The date when the lease ends.<\/li>\n<li data-start=\"58\" data-end=\"113\"><strong>Notes:<\/strong> Any additional remarks or important details about the contract.<\/li>\n<li data-start=\"58\" data-end=\"113\"><strong>Attachments:<\/strong> Upload supporting documents such as signed contracts or ID copies.<\/li>\n<li data-start=\"58\" data-end=\"113\"><strong>Tags:<\/strong> Keywords or labels to help categorize and search for the contract.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-35141 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/\u0646\u0645\u062a.png\" alt=\"\" width=\"1208\" height=\"633\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/\u0646\u0645\u062a.png 1208w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/\u0646\u0645\u062a-300x157.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/\u0646\u0645\u062a-1024x537.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/\u0646\u0645\u062a-768x402.png 768w\" sizes=\"auto, (max-width: 1208px) 100vw, 1208px\" \/><\/p>\n<ol>\n<li><strong>Payment Terms<\/strong><\/li>\n<\/ol>\n<p>This section helps define the financial structure of the lease. Enter the following:<\/p>\n<ul>\n<li><strong>Installment Amount:<\/strong> The fixed amount to be paid in each installment during the lease period.<\/li>\n<li><strong>Payment Frequency:<\/strong> How often the client will make payments (e.g., monthly, quarterly, annually).<\/li>\n<li><strong>Insurance Amount:<\/strong> The security deposit or insurance fee required for the lease.<\/li>\n<li><strong>Tax<\/strong>: The applicable tax rate or amount added to the lease payment.<\/li>\n<li><strong>Sales Account:<\/strong> The accounting ledger where lease revenue will be recorded.<\/li>\n<li><strong>Installments:<\/strong> A breakdown of all scheduled payments, including dates and amounts.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-35143\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/vbdsf.png\" alt=\"\" width=\"1208\" height=\"633\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/vbdsf.png 1208w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/vbdsf-300x157.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/vbdsf-1024x537.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/vbdsf-768x402.png 768w\" sizes=\"auto, (max-width: 1208px) 100vw, 1208px\" \/><\/p>\n<p>The system can auto-generate installments based on your input. However, if you need to adjust the payment plan:<\/p>\n<ul>\n<li>Click <strong>\u201cAdd\u201d<\/strong> to create a manual installment.<\/li>\n<li>Enter the <strong>due date<\/strong> and <strong>amount<\/strong>, then click <strong>Save<\/strong>.<\/li>\n<li>You can also <strong>paste installment data directly from an Excel sheet<\/strong> for bulk input.<\/li>\n<\/ul>\n<p>This flexibility ensures that lease terms can reflect any specific agreement with the client.<\/p>\n<p data-start=\"0\" data-end=\"213\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-35146\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/ohyui.png\" alt=\"\" width=\"1207\" height=\"632\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/ohyui.png 1207w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/ohyui-300x157.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/ohyui-1024x536.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/ohyui-768x402.png 768w\" sizes=\"auto, (max-width: 1207px) 100vw, 1207px\" \/><\/p>\n<p>[\/vc_column_text][vc_custom_heading text=&#8221;Lease Contract Installments&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1749971113998{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<p data-start=\"0\" data-end=\"213\">After successfully saving the leasing contract, navigate to &#8220;<strong>Lease Contracts Installments<\/strong>&#8221; from the dropdown menu of &#8220;<strong>Rental and Unit Management<\/strong>&#8220;.<\/p>\n<p>In this page you&#8217;ll find the following:<\/p>\n<ul>\n<li>A table displays detailed lease installment records for all units leased to various clients, including due dates, amounts, and payment statuses.<\/li>\n<li>A list of all installment records linked to lease contracts. Each row represents a scheduled installment and includes the following key fields:<\/li>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><strong>Contract number<\/strong><\/li>\n<li><strong>Unit<\/strong><\/li>\n<li><strong>Client<\/strong><\/li>\n<li><strong>Due Date<\/strong><\/li>\n<li><strong>Amount<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p data-start=\"194\" data-end=\"296\" data-is-last-node=\"\" data-is-only-node=\"\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-35170\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/\u0639\u062a\u062e\u0646.png\" alt=\"\" width=\"1351\" height=\"633\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/\u0639\u062a\u062e\u0646.png 1351w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/\u0639\u062a\u062e\u0646-300x141.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/\u0639\u062a\u062e\u0646-1024x480.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/\u0639\u062a\u062e\u0646-768x360.png 768w\" sizes=\"auto, (max-width: 1351px) 100vw, 1351px\" \/><\/p>\n<p data-start=\"194\" data-end=\"296\" data-is-last-node=\"\" data-is-only-node=\"\">Certain dues, such as insurance payments and manually added amounts, appear with a tag next to the status that indicates whether the amount is paid or unpaid.<\/p>\n<p data-start=\"194\" data-end=\"296\" data-is-last-node=\"\" data-is-only-node=\"\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-35172\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/lkgvd.png\" alt=\"\" width=\"1192\" height=\"633\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/lkgvd.png 1192w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/lkgvd-300x159.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/lkgvd-1024x544.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/lkgvd-768x408.png 768w\" sizes=\"auto, (max-width: 1192px) 100vw, 1192px\" \/><\/p>\n<p>[\/vc_column_text][vc_custom_heading text=&#8221;Lease Contract Reports&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1749971151053{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]The system offers a comprehensive &#8220;<strong>Rental Report&#8221;<\/strong> that consolidates essential details for all clients, including rental amounts, total payments made, outstanding balances, payment status, and upcoming due dates, giving you a clear and organized overview of your rental operations.<\/p>\n<p>From the main menu click on &#8220;<strong>Reports<\/strong>&#8220;, then from the dropdown choose &#8220;<strong>Rental Reports<\/strong>&#8220;, click on &#8220;<strong>Lease Contract Installments<\/strong>&#8220;.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-35183\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/tdbrsgef.png\" alt=\"\" width=\"1366\" height=\"633\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/tdbrsgef.png 1366w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/tdbrsgef-300x139.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/tdbrsgef-1024x475.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/tdbrsgef-768x356.png 768w\" sizes=\"auto, (max-width: 1366px) 100vw, 1366px\" \/><\/p>\n<p data-start=\"0\" data-end=\"230\">Filter the report by selecting the required fields that match your needs, such as client, unit, status, or due date range, then click on the &#8220;<strong>Show Report<\/strong>&#8221; button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-35189\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/gbaevfsc.png\" alt=\"\" width=\"1208\" height=\"632\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/gbaevfsc.png 1208w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/gbaevfsc-300x157.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/gbaevfsc-1024x536.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/gbaevfsc-768x402.png 768w\" sizes=\"auto, (max-width: 1208px) 100vw, 1208px\" \/><\/p>\n<p data-start=\"0\" data-end=\"259\">The report will be displayed with the selected fields, providing a clear overview of the filtered leasing data. Additionally, the system offers options to export the report in various formats or print it directly for easy sharing and documentation.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-35191\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/ygfiukjl.png\" alt=\"\" width=\"1208\" height=\"633\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/ygfiukjl.png 1208w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/ygfiukjl-300x157.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/ygfiukjl-1024x537.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/06\/ygfiukjl-768x402.png 768w\" sizes=\"auto, (max-width: 1208px) 100vw, 1208px\" \/>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][\/vc_column][\/vc_row]<\/p>\n<\/section>","protected":false},"author":23,"template":"","categories":[8242],"tags":[],"class_list":["post-35127","user_manual","type-user_manual","status-publish","hentry","category-lease-contracts"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Lease Contracts Guide - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/user_manual\/lease-contracts-guide\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Lease Contracts Guide - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"[vc_row][vc_column][vc_column_text] Managing lease contracts is a key aspect of property and unit management. The system now offers a dedicated lease contracts feature, allowing you to easily add, organize, and monitor all lease-related data directly within the platform. 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