{"id":34914,"date":"2025-08-31T11:48:03","date_gmt":"2025-08-31T11:48:03","guid":{"rendered":"https:\/\/docs.daftra.com\/?post_type=user_manual&p=34914"},"modified":"2025-11-30T09:28:38","modified_gmt":"2025-11-30T09:28:38","slug":"importing-contracts","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/importing-contracts\/","title":{"rendered":"Importing Contracts"},"content":{"rendered":"

[vc_row][vc_column][vc_column_text]<\/p>\n

For a smoother and more efficient contract upload process, you can now bulk import multiple contracts into the system in just a few simple steps by importing an Excel sheet.<\/p>\n

[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n

From the main menu click on “Contracts<\/strong>” from the dropdown menu of “Payroll<\/strong>“. Then, click on the button “Import<\/strong>“.<\/p>\n

\"\"<\/a><\/p>\n

Before uploading your Excel sheet, click on \u201cDownload Sample<\/strong>\u201d to review the required fields and ensure your data is formatted correctly for a successful import.<\/p>\n

\"\"<\/a><\/p>\n

The downloaded sample sheet will appear as shown below.<\/p>\n

\"\"<\/a><\/p>\n

Now, click on “Choose File<\/strong>” to upload the desired Excel file from your device.<\/p>\n

\"\"<\/a><\/p>\n

\n
\n

Select the \u201cComma Separated<\/strong>\u201d option.<\/p>\n<\/div>\n<\/div>\n

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[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_message message_box_style=”3d” message_box_color=”alert-warning” css=”.vc_custom_1756640783047{margin-left: 200px !important;}”]<\/p>\n

If each column has a header like \u201cDate\u201d or \u201cAmount\u201c, do not activate the \u201cImport first row\u201d option. However, if there are no headers for each column, activate this option to prevent losing any data during the upload process.<\/p>\n

[\/vc_message][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n

Match the data in the Excel file containing the contracts with the corresponding fields in the system. For example, if the column header for employees in the Excel file is \u201cEmployee Name\/Code<\/strong>,\u201d select this header corresponding to the \u201cEmployee<\/strong>\u201d field in the system so that the system recognizes the type of each entry being uploaded. Then, click the \u201cImport<\/strong>\u201d button.<\/p>\n

\"\"<\/a>[\/vc_column_text][vc_message message_box_style=”3d” message_box_color=”alert-warning” css=”.vc_custom_1756640862721{margin-left: 200px !important;}”]<\/p>\n

Note: The fields marked with the \u201c*\u201d symbol are mandatory fields for salary slips that must be included in the Excel file. Other fields can be left empty if you do not wish to upload them via the Excel file.<\/p>\n

[\/vc_message][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n

A message will appear showing the number of contracts successfully imported, as well as those that failed to import, along with an explanation of the error, so you can fix the issues that caused the failure.<\/p>\n

After successfully importing the assets via the Excel file, you can go to the \u201ccontracts<\/strong>\u201d dropdown under \u201cPayroll<\/strong>\u201d in the main menu to find the contracts you uploaded to the system.<\/p>\n

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[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text] From the main menu click on “Contracts” from the dropdown menu of “Payroll“. Then, click on the button “Import“. 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