{"id":32338,"date":"2025-03-18T07:41:25","date_gmt":"2025-03-18T07:41:25","guid":{"rendered":"https:\/\/docs.daftra.com\/?post_type=user_manual&#038;p=32338"},"modified":"2025-03-19T08:03:03","modified_gmt":"2025-03-19T08:03:03","slug":"attendance-details-in-the-employee-profile","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/attendance-details-in-the-employee-profile\/","title":{"rendered":"Attendance Details in the Employee Profile"},"content":{"rendered":"<section class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text]<\/p>\n<div class=\"flex max-w-full flex-col flex-grow\">\n<div class=\"min-h-8 text-message relative flex w-full flex-col items-end gap-2 whitespace-normal break-words text-start [.text-message+&amp;]:mt-5\" dir=\"auto\" data-message-author-role=\"assistant\" data-message-id=\"cde8b03e-32f1-4aa2-b1cd-e527af288014\" data-message-model-slug=\"gpt-4o\">\n<div class=\"flex w-full flex-col gap-1 empty:hidden first:pt-[3px]\">\n<div class=\"markdown prose w-full break-words dark:prose-invert light\">\n<p data-start=\"0\" data-end=\"425\" data-is-last-node=\"\" data-is-only-node=\"\">The system provides a comprehensive profile for each employee where you can find and track all attendance records, work hours, overtime, shifts, and leave requests. It allows you to monitor absences, late check-ins, early check-outs, and approved or pending leave balances, all from one place.<\/p>\n<p data-start=\"0\" data-end=\"425\" data-is-last-node=\"\" data-is-only-node=\"\">\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]From the main menu click on &#8220;<strong>Manage Employees<\/strong>&#8221; from the dropdown menu of &#8220;<strong>Employees<\/strong>&#8220;.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-32390\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/76yhui.png\" alt=\"\" width=\"1366\" height=\"599\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/76yhui.png 1366w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/76yhui-300x132.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/76yhui-1024x449.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/76yhui-768x337.png 768w\" sizes=\"auto, (max-width: 1366px) 100vw, 1366px\" \/><\/p>\n<p>Choose an employee to view their profile, in the example below we&#8217;ll select the employee &#8220;<strong>Jack<\/strong>&#8220;.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-32392\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/76uyhij.png\" alt=\"\" width=\"1177\" height=\"599\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/76uyhij.png 1177w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/76uyhij-300x153.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/76uyhij-1024x521.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/76uyhij-768x391.png 768w\" sizes=\"auto, (max-width: 1177px) 100vw, 1177px\" \/>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=&#8221;Attendance Overview in the Employee&#8217;s Profile&#8221; font_container=&#8221;tag:h3|font_size:22|text_align:left|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1742205782849{margin-left: 120px !important;}&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]The employee&#8217;s profile includes a detailed attendance overview, where you can track:<\/p>\n<ul>\n<li><strong>Present Days:<\/strong> The total number of days an employee was present at work.<\/li>\n<li><strong>Leaves Taken:<\/strong> The number of approved leave days an employee has used.<\/li>\n<li><strong>Absence:<\/strong> The days an employee was scheduled to work but did not attend without approved leave.<\/li>\n<\/ul>\n<p>There is also a clear breakdown of an employee&#8217;s attendance history in an organized charts, helping you analyze work patterns and ensure accurate record-keeping.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-32396\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/43897rf.png\" alt=\"\" width=\"1177\" height=\"599\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/43897rf.png 1177w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/43897rf-300x153.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/43897rf-1024x521.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/43897rf-768x391.png 768w\" sizes=\"auto, (max-width: 1177px) 100vw, 1177px\" \/>[\/vc_column_text][vc_custom_heading text=&#8221;Monthly Attendance&#8221; font_container=&#8221;tag:h3|font_size:22|text_align:left|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1742205823725{margin-left: 120px !important;}&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]You can select a specific month to view a detailed record of an employee&#8217;s attendance. This section provides a structured overview of their work hours, including:<\/p>\n<ul>\n<li><strong>Sign In:<\/strong> The recorded time when the employee starts their workday.<\/li>\n<li><strong>Sign Out:<\/strong> The recorded time when the employee finishes their workday.<\/li>\n<li><strong>Late In:<\/strong> The instances when an employee signs in later than their scheduled start time.<\/li>\n<li><strong>Early Out:<\/strong> The instances when an employee signs out before their scheduled end time.<\/li>\n<li><strong>Missing:<\/strong> Any unrecorded attendance entries, such as missing sign-ins or sign-outs.<\/li>\n<li><strong>Overtime:<\/strong> The extra hours worked beyond the employee\u2019s scheduled working hours.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-32417 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/568t7g.png\" alt=\"\" width=\"1177\" height=\"599\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/568t7g.png 1177w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/568t7g-300x153.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/568t7g-1024x521.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/568t7g-768x391.png 768w\" sizes=\"auto, (max-width: 1177px) 100vw, 1177px\" \/>[\/vc_column_text][vc_custom_heading text=&#8221;Latest Attendance Logs \/ Pending Leave Applications&#8221; font_container=&#8221;tag:h3|font_size:22|text_align:left|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1742206673519{margin-left: 120px !important;}&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]This section provides an overview of recent attendance records and pending leave requests for quick reference:<\/p>\n<p><strong>Latest Attendance Logs:<\/strong> Displays the most recent attendance records of the employee, including sign-in and sign-out times, late arrivals, early departures, and any missing entries.<\/p>\n<p><strong>Pending Leave Applications:<\/strong> Lists leave requests that are awaiting approval, showing details such as the type of leave, requested dates, and current approval status. You can also approve or reject a leave application from the same page of the employee profile.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-32425\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/976gyuh.png\" alt=\"\" width=\"1178\" height=\"599\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/976gyuh.png 1178w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/976gyuh-300x153.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/976gyuh-1024x521.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/976gyuh-768x391.png 768w\" sizes=\"auto, (max-width: 1178px) 100vw, 1178px\" \/>[\/vc_column_text][vc_message message_box_style=&#8221;3d&#8221; message_box_color=&#8221;sky&#8221; icon_fontawesome=&#8221;fas fa-book&#8221;]For more details about adding a leave application refer to the following <a href=\"https:\/\/docs.daftra.com\/en\/tutorial\/creating-a-leave-application\/\">guide<\/a>.[\/vc_message][\/vc_column][\/vc_row][vc_row][vc_column][vc_message message_box_style=&#8221;3d&#8221; message_box_color=&#8221;alert-warning&#8221; css=&#8221;.vc_custom_1742212050468{margin-left: 200px !important;}&#8221;]To approve or reject a leave application, your account should be given the access to do so.[\/vc_message][vc_custom_heading text=&#8221;Leave Balance&#8221; font_container=&#8221;tag:h3|font_size:22|text_align:left|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1742212088663{margin-left: 120px !important;}&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]This section displays the employee\u2019s remaining leave entitlement and usage details.<\/p>\n<p><strong data-start=\"0\" data-end=\"18\" data-is-only-node=\"\">Leave Balance:<\/strong> Shows the total available leave days, including used and remaining balances, categorized by leave type, and specifies the dates when leave was taken or is scheduled.<\/p>\n<p>You can also update or edit the credit balance by clicking on &#8220;<strong>Update Credit<\/strong>&#8220;.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-32444\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/y78iuo.png\" alt=\"\" width=\"1178\" height=\"599\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/y78iuo.png 1178w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/y78iuo-300x153.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/y78iuo-1024x521.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/y78iuo-768x391.png 768w\" sizes=\"auto, (max-width: 1178px) 100vw, 1178px\" \/>[\/vc_column_text][vc_message message_box_style=&#8221;3d&#8221; message_box_color=&#8221;sky&#8221; icon_fontawesome=&#8221;fas fa-book&#8221;]For more details about how to update an employee&#8217;s leave balance, check the following <a href=\"https:\/\/docs.daftra.com\/en\/?post_type=user_manual&amp;p=32617&amp;preview=true\">guide<\/a>.[\/vc_message][vc_custom_heading text=&#8221;Shifts &amp; Policies&#8221; font_container=&#8221;tag:h3|font_size:22|text_align:left|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1742213559489{margin-left: 120px !important;}&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]This section outlines the assigned work shifts and applicable policies that govern attendance, leave, and holidays for the employee.<\/p>\n<ul>\n<li><strong>Attendance Shift:<\/strong> Specifies the employee\u2019s assigned work hours, including start and end times, break periods, and shift rotations.<\/li>\n<li><strong>Leave Policy:<\/strong> Defines the rules for leave entitlement, including types of leave, accrual rates, and approval requirements.<\/li>\n<li><strong>Holiday Lists:<\/strong> Displays the official country holidays applicable to the employee, ensuring clarity on non-working days.<\/li>\n<\/ul>\n<div class=\"flex max-w-full flex-col flex-grow\">\n<div class=\"min-h-8 text-message relative flex w-full flex-col items-end gap-2 whitespace-normal break-words text-start [.text-message+&amp;]:mt-5\" dir=\"auto\" data-message-author-role=\"assistant\" data-message-id=\"9b692919-5aa8-493b-ba20-48660a80e352\" data-message-model-slug=\"gpt-4o\">\n<div class=\"flex w-full flex-col gap-1 empty:hidden first:pt-[3px]\">\n<div class=\"markdown prose w-full break-words dark:prose-invert light\">\n<p data-start=\"115\" data-end=\"255\" data-is-last-node=\"\" data-is-only-node=\"\">Note that you can access the main page for attendance shifts, holiday lists, or leave policies by clicking the blue arrow next to each item.<\/p>\n<p data-start=\"115\" data-end=\"255\" data-is-last-node=\"\" data-is-only-node=\"\">\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-32450\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/yhoui.png\" alt=\"\" width=\"1177\" height=\"599\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/yhoui.png 1177w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/yhoui-300x153.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/yhoui-1024x521.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2025\/03\/yhoui-768x391.png 768w\" sizes=\"auto, (max-width: 1177px) 100vw, 1177px\" \/><\/p>\n<p>The below and last section is a display for the latest attendance sheet. You can click on the button &#8220;<strong>View All<\/strong>&#8221; to be directed to all attendance sheets of the system.[\/vc_column_text][vc_message message_box_style=&#8221;3d&#8221; message_box_color=&#8221;sky&#8221; icon_fontawesome=&#8221;fas fa-book&#8221;]For more details about (<a href=\"https:\/\/docs.daftra.com\/en\/user_manual\/shifts-system\/\">Shifts<\/a> &#8211; <a href=\"https:\/\/docs.daftra.com\/en\/user_manual\/holiday-lists\/\">Holiday Lists<\/a> &#8211; <a href=\"https:\/\/docs.daftra.com\/en\/user_manual\/leave-policies\/\">Leave Policy<\/a>) check these guides.[\/vc_message][\/vc_column][\/vc_row]<\/p>\n<\/section>","protected":false},"author":23,"template":"","categories":[8009,2201],"tags":[],"class_list":["post-32338","user_manual","type-user_manual","status-publish","hentry","category-attendance-en","category-employees"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Attendance Details in the Employee Profile - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/user_manual\/attendance-details-in-the-employee-profile\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Attendance Details in the Employee Profile - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"[vc_row][vc_column][vc_column_text] The system provides a comprehensive profile for each employee where you can find and track all attendance records, work hours, overtime, shifts, and leave requests. 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