{"id":30404,"date":"2025-02-23T09:54:53","date_gmt":"2025-02-23T09:54:53","guid":{"rendered":"https:\/\/docs.daftra.com\/?post_type=user_manual&p=30404"},"modified":"2026-01-18T13:21:28","modified_gmt":"2026-01-18T13:21:28","slug":"journal-entries-custom-fields","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/journal-entries-custom-fields\/","title":{"rendered":"Journal Entries Custom Fields"},"content":{"rendered":"

[vc_row][vc_column][vc_column_text]<\/p>\n

The custom fields for journal entries allow you to add custom data that suits your accounting needs. The software provides a variety of fields that you can customize to document important information within journal entries. This guide will explore the types of these fields and how to set them up.<\/p>\n

[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=”Adding Custom Fields to Journal Entries” font_container=”tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2″ use_theme_fonts=”yes” css=”.vc_custom_1740298061241{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}”][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]To add a field to journal entries, go to \u201cAccounting Settings<\/strong>\u201d from the dropdown menu under \u201cAccounting<\/strong>\u201d in the main menu. Then click on \u201cJournal Custom Fields<\/strong>\u201c.<\/p>\n

\"\"<\/p>\n

You will see a list of available field types that can be added. All you need to do is drag and drop and adjust the field properties.<\/p>\n

\"\"<\/p>\n

The field key should be unique; it\u2019s not allowed to repeat the same key for more than one field, otherwise an error message will appear:<\/p>\n

\u201c(Field Name) Duplicate value.\u201d<\/p>\n

\"\"<\/p>\n

After saving, the custom fields in the journal entry will appear like this.<\/p>\n

\"\"<\/p>\n

In addition to the previous field properties, there are dynamic fields related to dropdown lists, which are linked to the database.<\/p>\n

They appear automatically as choices when you click on the dropdown menu of the field, without the need for you to manually input these choices when creating the custom field.<\/p>\n

Properties of Dynamic Fields:<\/strong><\/p>\n

Entity<\/strong>: You choose the database associated with the field.<\/p>\n

Listing Field<\/strong>: You choose the part that you want to display as a choice for the field from this database.<\/p>\n

\"\"<\/p>\n

Observe how the system automatically retrieves the countries’ database due to the dynamic field that is directly linked to it.<\/p>\n

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