{"id":20076,"date":"2024-12-23T11:57:14","date_gmt":"2024-12-23T11:57:14","guid":{"rendered":"https:\/\/docs.daftra.com\/?post_type=user_manual&#038;p=20076"},"modified":"2026-01-06T12:20:53","modified_gmt":"2026-01-06T12:20:53","slug":"sales-and-returns-accounting-entries","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/sales-and-returns-accounting-entries\/","title":{"rendered":"Sales and Returns Accounting Entries"},"content":{"rendered":"<section class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text]A sales process involves various accounting transactions. Each transaction is crucial for accurately recording your business&#8217;s financial activities.<\/p>\n<p>Accounting entries resulting from a sales transaction can vary based on two cases:<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li><strong>Enable Requisitions for Sales Invoices:<\/strong> In this case, the system automatically generates the sales entry, while the warehouse entry necessitates manual confirmation of the requisition.<\/li>\n<li><strong>Disable Requisitions for Sales Invoices:<\/strong> The system automatically generates sales and warehouse entries without any manual intervention.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>In this article, we will detail the accounting entries that result from creating a sales invoice in the system, based on each case.[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=&#8221;Enable Requisitions For Sales Invoices&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1721543325608{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<div class=\"flex-1 overflow-hidden\">\n<div class=\"h-full\">\n<div class=\"react-scroll-to-bottom--css-wtlxm-79elbk h-full\">\n<div class=\"react-scroll-to-bottom--css-wtlxm-1n7m0yu\">\n<div class=\"flex flex-col text-sm md:pb-9\">\n<div class=\"w-full text-token-text-primary\" dir=\"auto\" data-testid=\"conversation-turn-15\" data-scroll-anchor=\"true\">\n<div class=\"text-base py-2 juice:py-[18px] px-3 md:px-4 m-auto md:px-5 lg:px-1 xl:px-5\">\n<div class=\"mx-auto flex flex-1 gap-3 text-base juice:gap-4 juice:md:gap-5 juice:lg:gap-6 md:max-w-3xl lg:max-w-[40rem] xl:max-w-[48rem]\">\n<div class=\"group\/conversation-turn relative flex w-full min-w-0 flex-col agent-turn\">\n<div class=\"flex-col gap-1 md:gap-3\">\n<div class=\"flex flex-grow flex-col max-w-full\">\n<div class=\"min-h-[20px] text-message flex flex-col items-start whitespace-pre-wrap break-words [.text-message+&amp;]:mt-5 juice:w-full juice:items-end overflow-x-auto gap-2\" dir=\"auto\" data-message-author-role=\"assistant\" data-message-id=\"63ef7c24-7618-4a89-a63c-669a96d3fbba\">\n<div class=\"flex w-full flex-col gap-1 juice:empty:hidden juice:first:pt-[3px]\">\n<div class=\"result-streaming markdown prose w-full break-words dark:prose-invert dark\">\n<p>First, you need to check whether the requisition for the sales invoice is enabled or disabled, as this will affect the generated entries from the sales invoice.<\/p>\n<p>From the main menu click on &#8220;<strong>Inventory and Products settings<\/strong>&#8221; then choose &#8220;<strong>Products Settings<\/strong>&#8220;.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-43937 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/Untitled-6.png\" alt=\"\" width=\"1365\" height=\"632\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/Untitled-6.png 1365w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/Untitled-6-300x139.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/Untitled-6-1024x474.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/Untitled-6-768x356.png 768w\" sizes=\"auto, (max-width: 1365px) 100vw, 1365px\" \/><\/p>\n<p>When the &#8220;<strong>Requisitions For Sales Invoices&#8221;<\/strong> setting is activated, a sales entry will be automatically generated upon the issuance of a sales invoice.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-43941 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/Untitled-7.png\" alt=\"\" width=\"1365\" height=\"634\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/Untitled-7.png 1365w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/Untitled-7-300x139.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/Untitled-7-1024x476.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/Untitled-7-768x357.png 768w\" sizes=\"auto, (max-width: 1365px) 100vw, 1365px\" \/><\/p>\n<p>From the dropdown menu of &#8220;<strong>Sales<\/strong>&#8221; in the main menu click on &#8220;<strong>Create Invoice<\/strong>&#8220;. Fill in the invoice info then click the &#8220;<strong>Save<\/strong>&#8221; button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-26730 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/gFSd.png\" alt=\"\" width=\"1366\" height=\"599\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/gFSd.png 1366w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/gFSd-300x132.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/gFSd-1024x449.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/gFSd-768x337.png 768w\" sizes=\"auto, (max-width: 1366px) 100vw, 1366px\" \/><\/p>\n<p>Upon saving the invoice, the system will automatically generate a corresponding entry for the sales transaction.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<p>[\/vc_column_text][vc_column_text]Click on the entry number located beneath the invoice number and status.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-26733 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/ioJgkfd.png\" alt=\"\" width=\"1199\" height=\"600\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/ioJgkfd.png 1199w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/ioJgkfd-300x150.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/ioJgkfd-1024x512.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/ioJgkfd-768x384.png 768w\" sizes=\"auto, (max-width: 1199px) 100vw, 1199px\" \/><\/p>\n<p>The resulting journal entry will reflect a debit to the client&#8217;s account and a corresponding credit to the sales and taxes accounts as displayed in the image below.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-26737 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/lkgsws.png\" alt=\"\" width=\"1199\" height=\"599\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/lkgsws.png 1199w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/lkgsws-300x150.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/lkgsws-1024x512.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/lkgsws-768x384.png 768w\" sizes=\"auto, (max-width: 1199px) 100vw, 1199px\" \/><\/p>\n<p>The system also automatically generates an outbound requisition, which requires manual confirmation.<\/p>\n<p>From the &#8220;<strong>Inventory<\/strong>&#8221; dropdown click on &#8220;<strong>Manage Requisitions<\/strong>&#8220;.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-26742 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/khfca.png\" alt=\"\" width=\"1366\" height=\"599\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/khfca.png 1366w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/khfca-300x132.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/khfca-1024x449.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/khfca-768x337.png 768w\" sizes=\"auto, (max-width: 1366px) 100vw, 1366px\" \/><\/p>\n<p>Once the requisition is confirmed, the system will automatically create an entry that debits the Cost of Sales account and credits the Warehouse account. This ensures accurate financial records by reflecting the cost and inventory reduction of the transaction.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-34193 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/gsetfrw.png\" alt=\"\" width=\"1024\" height=\"450\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/gsetfrw.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/gsetfrw-300x132.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/gsetfrw-768x338.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/>[\/vc_column_text][vc_message message_box_style=&#8221;3d&#8221; message_box_color=&#8221;alert-warning&#8221; css=&#8221;.vc_custom_1721630230791{margin-left: 200px !important;}&#8221;]The entry will only be created upon the confirmation of the requisition.[\/vc_message][vc_custom_heading text=&#8221;Disable Requisitions For Sales Invoices&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1721543360847{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]Click on &#8220;<strong>Inventory Settings<\/strong>&#8220;, disable &#8220;<strong>Requisition for Sales Invoices<\/strong>&#8220;.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-43948 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/Untitled-8.png\" alt=\"\" width=\"1365\" height=\"634\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/Untitled-8.png 1365w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/Untitled-8-300x139.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/Untitled-8-1024x476.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/Untitled-8-768x357.png 768w\" sizes=\"auto, (max-width: 1365px) 100vw, 1365px\" \/><\/p>\n<p>Then, from the &#8220;<strong>Sales<\/strong>&#8221; dropdown menu choose &#8220;<strong>Create Invoice<\/strong>&#8220;. Fill in the invoice info then click on the &#8220;<strong>Save<\/strong>&#8221; button.<\/p>\n<p>In this case, the sales invoice automatically produces 2 different entries which are:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-26750 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/kh.jl_.png\" alt=\"\" width=\"1366\" height=\"599\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/kh.jl_.png 1366w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/kh.jl_-300x132.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/kh.jl_-1024x449.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/kh.jl_-768x337.png 768w\" sizes=\"auto, (max-width: 1366px) 100vw, 1366px\" \/>[\/vc_column_text][vc_column_text]Upon issuing a sales invoice, a sales entry will typically involve debiting the Client account and crediting the Sales account.<\/p>\n<p>Additionally, any applicable sales taxes will be credited to the Taxes account.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-26753 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/yyhjk.png\" alt=\"\" width=\"1199\" height=\"599\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/yyhjk.png 1199w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/yyhjk-300x150.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/yyhjk-1024x512.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/yyhjk-768x384.png 768w\" sizes=\"auto, (max-width: 1199px) 100vw, 1199px\" \/>[\/vc_column_text][vc_column_text]As the &#8220;<strong>Requisitions For Sales Invoices<\/strong>&#8221; is not enabled, the system will automatically produce an entry from the &#8220;<strong>Cost of Sales<\/strong>&#8221; account to the &#8220;<strong>Primary Warehouse<\/strong>&#8221; account without any manual intervention.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-34195 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/efrwas.png\" alt=\"\" width=\"1024\" height=\"512\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/efrwas.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/efrwas-300x150.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/efrwas-768x384.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/>[\/vc_column_text][vc_custom_heading text=&#8221;Client Payment Entry&#8221; font_container=&#8221;tag:h3|font_size:22|text_align:left|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1721554036391{margin-left: 120px !important;}&#8221;][vc_column_text]This entry is automatically generated from the treasury\/bank account to the client&#8217;s account when a payment is added to the sales invoice, regardless of whether the &#8220;<strong>Enable Requisitions For Sales Invoice<\/strong>&#8221; feature is activated.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-34197 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/hgrefsa.png\" alt=\"\" width=\"1209\" height=\"633\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/hgrefsa.png 1209w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/hgrefsa-300x157.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/hgrefsa-1024x536.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/hgrefsa-768x402.png 768w\" sizes=\"auto, (max-width: 1209px) 100vw, 1209px\" \/>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=&#8221;Refund Receipt Entries&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1721560672678{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]After creating a refund receipt an entry will be automatically produced, click on the Journal under the Refund receipt number as shown in the image below.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-34201 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/t4rfed.png\" alt=\"\" width=\"1366\" height=\"599\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/t4rfed.png 1366w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/t4rfed-300x132.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/t4rfed-1024x449.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/t4rfed-768x337.png 768w\" sizes=\"auto, (max-width: 1366px) 100vw, 1366px\" \/>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_message message_box_style=&#8221;3d&#8221; message_box_color=&#8221;sky&#8221;]For more details about how to create refund receipt check the following <strong><a href=\"https:\/\/docs.daftra.com\/en\/tutorial\/creating-a-refund-receipt\/\">guide<\/a><\/strong>.[\/vc_message][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]The refund receipt automatically generates an inbound requisition. This requisition must be confirmed to create the refund entry.<\/p>\n<p>Click on &#8220;<strong>Manage Requisitions<\/strong>&#8221; and click on the &#8220;<strong>&#8230;<\/strong>&#8221; beside the desired requisition then click on &#8220;<strong>Confirm<\/strong>&#8220;.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-26759 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/kiv.png\" alt=\"\" width=\"1366\" height=\"599\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/kiv.png 1366w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/kiv-300x132.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/kiv-1024x449.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/kiv-768x337.png 768w\" sizes=\"auto, (max-width: 1366px) 100vw, 1366px\" \/><\/p>\n<p>Direct to the &#8220;<strong>Journal Entries<\/strong>&#8221; and you&#8217;ll find the entry of the refund receipt inbound requisition automatically generated<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-34199 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/gt4r3ew.png\" alt=\"\" width=\"1366\" height=\"598\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/gt4r3ew.png 1366w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/gt4r3ew-300x131.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/gt4r3ew-1024x448.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/12\/gt4r3ew-768x336.png 768w\" sizes=\"auto, (max-width: 1366px) 100vw, 1366px\" \/>[\/vc_column_text][vc_message message_box_style=&#8221;3d&#8221; message_box_color=&#8221;alert-warning&#8221; css=&#8221;.vc_custom_1767701960675{margin-left: 200px !important;}&#8221;]In case that the &#8220;<strong>Requisitions for Sales Invoices<\/strong>&#8221; is not activated the refund entry will be automatically generated.[\/vc_message][\/vc_column][\/vc_row]<\/p>\n<\/section>","protected":false},"author":23,"template":"","categories":[2155,2153,2116],"tags":[],"class_list":["post-20076","user_manual","type-user_manual","status-publish","hentry","category-sales-invoice","category-refund-receipts-credit-notes","category-journal-entries"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Sales and Returns Accounting Entries - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/user_manual\/sales-and-returns-accounting-entries\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Sales and Returns Accounting Entries - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"[vc_row][vc_column][vc_column_text]A sales process involves various accounting transactions. Each transaction is crucial for accurately recording your business&#8217;s financial activities. 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