{"id":17158,"date":"2024-04-22T07:55:37","date_gmt":"2024-04-22T07:55:37","guid":{"rendered":"https:\/\/docs.daftra.com\/user_manual\/%d8%a7%d8%b3%d8%aa%d9%8a%d8%b1%d8%a7%d8%af-%d8%a7%d9%84%d9%85%d9%88%d8%b1%d8%af%d9%8a%d9%86-%d8%a8%d8%a7%d9%84%d8%a5%d9%83%d8%b3%d9%8a%d9%84\/"},"modified":"2026-01-14T06:36:52","modified_gmt":"2026-01-14T06:36:52","slug":"importing-suppliers-via-excel","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/importing-suppliers-via-excel\/","title":{"rendered":"Importing Suppliers via Excel"},"content":{"rendered":"<section class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text css=&#8221;.vc_custom_1744287594632{margin-left: 200px !important;}&#8221;]<\/p>\n<p style=\"text-align: left;\"><span data-sider-select-id=\"67bebeb1-0f7e-41d9-8829-124cecc0eb0e\">The process of adding suppliers in the system can be done individually for each supplier or by uploading all suppliers to the system in the form of an Excel file. This guide will discuss how to prepare the Excel file and how to import suppliers from it into the system in moments.<\/span><\/p>\n<p>[\/vc_column_text][vc_custom_heading text=&#8221;Viewing the Appropriate Excel File for Importing the Suppliers&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1714633675724{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1744287623644{margin-left: 200px !important;}&#8221;]<\/p>\n<div class=\"wpb_text_column wpb_content_element vc_custom_1713707777957\">\n<div class=\"wpb_wrapper\">\n<div class=\"wpb_text_column wpb_content_element vc_custom_1694438304350\">\n<div class=\"wpb_wrapper\">\n<p><span data-sider-select-id=\"55efa1cb-cbc5-4c16-ae24-780b7245e56c\">Make sure the Excel file is prepared with all the necessary supplier data to be uploaded to the system, such as the supplier&#8217;s name, email address, supplier number, business name, telephone, and other data.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17247 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h43_04.png\" alt=\"\" width=\"1618\" height=\"151\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h43_04.png 1618w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h43_04-300x28.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h43_04-1024x96.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h43_04-768x72.png 768w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h43_04-1536x143.png 1536w\" sizes=\"auto, (max-width: 1618px) 100vw, 1618px\" \/><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<p>[\/vc_column_text][vc_message message_box_style=&#8221;3d&#8221; message_box_color=&#8221;alert-warning&#8221;]<\/p>\n<blockquote><p>The Excel file should be in CSV format, as it is the suitable format for all files.<\/p><\/blockquote>\n<p>[\/vc_message][vc_custom_heading text=&#8221;How to import the Suppliers through an Excel File&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1714633867514{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text css=&#8221;.vc_custom_1768372581790{margin-left: 200px !important;}&#8221;]<\/p>\n<div class=\"post-content-body-container\">\n<article class=\"post-content-body\">\n<section class=\"wpb-content-wrapper\">\n<div class=\"vc_row wpb_row vc_row-fluid\">\n<div class=\"wpb_column vc_column_container vc_col-sm-12\">\n<div class=\"vc_column-inner\">\n<div class=\"wpb_wrapper\">\n<div class=\"wpb_text_column wpb_content_element vc_custom_1713769581817\">\n<div class=\"wpb_wrapper\">\n<div class=\"wpb_text_column wpb_content_element vc_custom_1694438435893\">\n<div class=\"wpb_wrapper\">\n<p><span data-sider-select-id=\"5d4a41ff-c18f-4ce1-9aec-280d3e57f675\">Click on <\/span><b data-sider-select-id=\"75769c4b-acc2-48cc-8d3c-7feadf2a52db\">&#8220;Manage Suppliers&#8221;<\/b> from the dropdown under <b>&#8220;Purchases&#8221;<\/b> in the main menu, and press the <b>Import<\/b> button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-44641 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/Manage-Suppliers.png\" alt=\"\" width=\"1536\" height=\"555\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/Manage-Suppliers.png 1536w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/Manage-Suppliers-300x108.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/Manage-Suppliers-1024x370.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/Manage-Suppliers-768x278.png 768w\" sizes=\"auto, (max-width: 1536px) 100vw, 1536px\" \/><\/p>\n<p>Select the <b>&#8220;Comma Separated&#8221;<\/b> option and press <b>&#8220;Choose File&#8221;<\/b> to upload the desired Excel file from your device.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17251 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h46_20.png\" alt=\"\" width=\"1366\" height=\"555\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h46_20.png 1366w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h46_20-300x122.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h46_20-1024x416.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h46_20-768x312.png 768w\" sizes=\"auto, (max-width: 1366px) 100vw, 1366px\" \/><\/p>\n<div class=\"vc_column-inner\">\n<div class=\"wpb_wrapper\">\n<div class=\"wpb_text_column wpb_content_element vc_custom_1713769581817\">\n<div class=\"wpb_wrapper\">\n<div class=\"vc_message_box vc_message_box-3d vc_message_box-rounded vc_color-alert-warning vc_custom_1694438506305\">\n<blockquote>\n<ul>\n<li aria-level=\"1\"><strong>Note:<\/strong> If each column has a title such as <b>&#8220;First Name&#8221;<\/b>, <b>&#8220;Supplier Number&#8221;<\/b>, do not activate <b>&#8220;Import First Row&#8221; <\/b>option. However, if there are no titles for each column in the file, then\u00a0 activate this feature to avoid losing any items during the upload process.<\/li>\n<\/ul>\n<\/blockquote>\n<\/div>\n<div class=\"wpb_text_column wpb_content_element vc_custom_1713694719500\">\n<div class=\"wpb_wrapper\">\n<p>Select the Excel file of suppliers from your device to upload it to the system<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17253 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h37_54-1.png\" alt=\"\" width=\"139\" height=\"125\" \/><\/p>\n<p>Match the data from the Excel file containing suppliers with the corresponding fields in the system, for example, if the email column in the Excel file is titled <strong>&#8220;Email&#8221;<\/strong>, write this title next to the email field on the system so that the system recognizes each type of data being uploaded, then press the <b>&#8220;Import&#8221;<\/b> button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17255 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h46_20-1.png\" alt=\"\" width=\"1366\" height=\"555\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h46_20-1.png 1366w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h46_20-1-300x122.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h46_20-1-1024x416.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h46_20-1-768x312.png 768w\" sizes=\"auto, (max-width: 1366px) 100vw, 1366px\" \/><\/p>\n<\/div>\n<\/div>\n<div class=\"vc_message_box vc_message_box-3d vc_message_box-rounded vc_color-alert-warning vc_custom_1694438623208\">\n<div class=\"vc_message_box-icon\"><\/div>\n<blockquote>\n<ul>\n<li aria-level=\"1\"><strong>Note:<\/strong> Fields marked with an asterisk &#8220;*&#8221; are default supplier fields that you should include in the Excel file, while the rest of the fields can be left blank if you do not wish to upload them through the Excel file.<\/li>\n<\/ul>\n<\/blockquote>\n<\/div>\n<p>If the Excel file contains additional columns for data not corresponding to any field in the supplier profile on the system, you can add an extra field to match this column of data, for more about additional supplier fields and their uses, refer to this <a href=\"https:\/\/docs.daftra.com\/en\/user_manual\/suppliers-custom-fields\/\">guide<\/a>.<\/p>\n<p>&nbsp;<\/p>\n<p>This image shows one additional field added to the supplier profile which is \u201cLast Order Amount\u201d, and you must choose what corresponds to them from the data in the Excel file for the mapping to occur successfully.<\/p>\n<div class=\"wpb_text_column wpb_content_element vc_custom_1694438692660\">\n<div class=\"wpb_wrapper\">\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17257 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h49_32.png\" alt=\"\" width=\"978\" height=\"266\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h49_32.png 978w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h49_32-300x82.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h49_32-768x209.png 768w\" sizes=\"auto, (max-width: 978px) 100vw, 978px\" \/><\/p>\n<p>A message will appear indicating the number of suppliers who were successfully imported, as well as those whose import failed so you can fix the errors that led to their loss.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-17259 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h51_01.png\" alt=\"\" width=\"1368\" height=\"406\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h51_01.png 1368w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h51_01-300x89.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h51_01-1024x304.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/2024-05-02_10h51_01-768x228.png 768w\" sizes=\"auto, (max-width: 1368px) 100vw, 1368px\" \/><\/p>\n<p>After successfully importing suppliers via the Excel file, you can go to <b>&#8220;Manage Suppliers&#8221;<\/b> dropdown under <b>&#8220;Purchases&#8221;<\/b> in the main menu to find your suppliers on the system.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<div class=\"vc_row wpb_row vc_row-fluid\">\n<div class=\"wpb_column vc_column_container vc_col-sm-12\">\n<div class=\"vc_column-inner\">\n<div class=\"wpb_wrapper\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-44643 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/Suppliers-Management-.png\" alt=\"\" width=\"1536\" height=\"657\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/Suppliers-Management-.png 1536w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/Suppliers-Management--300x128.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/Suppliers-Management--1024x438.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/04\/Suppliers-Management--768x329.png 768w\" sizes=\"auto, (max-width: 1536px) 100vw, 1536px\" \/><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/section>\n<\/article>\n<\/div>\n<p>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/section>","protected":false},"author":13,"template":"","categories":[2190,5112],"tags":[4983,8200],"class_list":["post-17158","user_manual","type-user_manual","status-publish","hentry","category-manage-suppliers","category-manage-suppliers-en","tag-purchases","tag-suppliers"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Importing Suppliers via Excel - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/user_manual\/importing-suppliers-via-excel\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Importing Suppliers via Excel - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"[vc_row][vc_column][vc_column_text css=&#8221;.vc_custom_1744287594632{margin-left: 200px !important;}&#8221;] The process of adding suppliers in the system can be done individually for each supplier or by uploading all suppliers to the system in the form of an Excel file. 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