{"id":155361,"date":"2026-11-01T14:46:50","date_gmt":"2026-11-01T14:46:50","guid":{"rendered":"https:\/\/docs.daftra.com\/user_manual\/%d8%a5%d8%ac%d8%b1%d8%a7%d8%a1%d8%a7%d8%aa-%d9%86%d9%82%d8%a7%d8%b7-%d8%a7%d9%84%d8%a8%d9%8a%d8%b9-%d8%a7%d9%84%d9%85%d8%ad%d9%85%d9%8a%d8%a9-%d8%a8%d9%83%d9%84%d9%85%d8%a9-%d9%85%d8%b1%d9%88%d8%b1\/"},"modified":"2026-11-02T15:06:53","modified_gmt":"2026-11-02T15:06:53","slug":"password-protected-pos-actions-application","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/password-protected-pos-actions-application\/","title":{"rendered":"Password-Protected POS Actions Application"},"content":{"rendered":"<section class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text el_class=&#8221;tut-intro&#8221;]You can lock sensitive actions in <strong>POS<\/strong>, such as updating an item&#8217;s price or quantity, deleting items, and applying discounts, so the cashier can perform them only after entering a password or scanning a barcode. This gives you full control over high-risk operations, with the option to authorize trusted employees to perform some or all of these actions. This tutorial explains how to configure the master settings, print the barcode, grant and copy permissions for employees, and unlock an action during a sales session.[\/vc_column_text][vc_column_text el_class=&#8221;tut-toc&#8221;]Table of Contents<\/p>\n<ol>\n<li><a href=\"#before-you-start\">Before you start<\/a><\/li>\n<li><a href=\"#steps\">Steps to enable password-protected actions<\/a><\/li>\n<li><a href=\"#how-it-works\">How the lock works in POS<\/a><\/li>\n<li><a href=\"#faq\">FAQs<\/a><\/li>\n<\/ol>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row el_id=&#8221;before-you-start&#8221;][vc_column][vc_custom_heading text=&#8221;Before you start&#8221; font_container=&#8221;tag:h2|font_size:26px|text_align:left|color:%2304306b|line_height:1.6&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1762000002001{margin-top: 30px !important;margin-bottom: 16px !important;padding-bottom: 10px !important;border-bottom: 2px solid #E3E9F2 !important;}&#8221;][vc_column_text el_class=&#8221;tut-check&#8221;]<\/p>\n<ul>\n<li>The Password-Protected POS Actions app is installed and activated from the <a href=\"https:\/\/go.daftra.com\/v2\/owner\/apps-manager\" target=\"_blank\" rel=\"noopener\">Apps Manager<\/a>.<\/li>\n<li>You are logged in with the <strong>account owner<\/strong> account, because the master settings and employee permissions are configured from it.<\/li>\n<li>The employees you will grant permissions to are added to the system as users.<\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row el_id=&#8221;steps&#8221;][vc_column][vc_custom_heading text=&#8221;Steps to enable password-protected actions&#8221; font_container=&#8221;tag:h2|font_size:26px|text_align:left|color:%2304306b|line_height:1.6&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1762000002002{margin-top: 30px !important;margin-bottom: 16px !important;padding-bottom: 10px !important;border-bottom: 2px solid #E3E9F2 !important;}&#8221;][vc_custom_heading text=&#8221;First: Configure the master settings&#8221; font_container=&#8221;tag:h3|font_size:21px|text_align:left|color:%2304306b|line_height:1.6&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1762000002003{margin-top: 26px !important;margin-bottom: 14px !important;padding-left: 12px !important;border-left: 3px solid #3B6FD4 !important;}&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"1\">\n<li>Go to <strong>POS<\/strong>, then <a href=\"https:\/\/go.daftra.com\/v2\/owner\/pos\/settings\" target=\"_blank\" rel=\"noopener\">POS Settings<\/a>, and click the Password Protected\u00a0 POS Action card (Manage passwords and access permissions (PIN) for POS device users).<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;155653&#8243; img_size=&#8221;large&#8221; add_caption=&#8221;yes&#8221; alignment=&#8221;center&#8221; style=&#8221;vc_box_rounded&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"2\">\n<li>The first time you open it, the message <span class=\"tut-msg\">Hello, please configure the Master Settings first before adding passwords.<\/span> appears. Click <strong>OK (Go to Settings)<\/strong>.<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;155468&#8243; img_size=&#8221;large&#8221; add_caption=&#8221;yes&#8221; alignment=&#8221;center&#8221; style=&#8221;vc_box_rounded&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"3\">\n<li>In the <strong>Password<\/strong> field, enter your master password, or click <strong>Generate<\/strong> to create a password automatically.<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;155425&#8243; img_size=&#8221;large&#8221; add_caption=&#8221;yes&#8221; alignment=&#8221;center&#8221; style=&#8221;vc_box_rounded&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_message message_box_color=&#8221;alert-info&#8221; el_class=&#8221;tut-callout tut-note&#8221;]<strong>Note:<\/strong> The password must be at least 6 and at most 15 letters or digits. It can contain English letters only, digits only, or a mix of both. The field doesn&#8217;t accept Arabic letters, and a message appears if the password is shorter than required.[\/vc_message][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"4\">\n<li>From the <strong>Require Password for the Following Actions:<\/strong> section, turn on the actions you want to lock, then click <strong>Save<\/strong>. The available actions are:\n<ul>\n<li><strong>Open Multiple Invoices<\/strong><\/li>\n<li><strong>Cancel Invoices<\/strong><\/li>\n<li><strong>Refund Invoices<\/strong><\/li>\n<li><strong>Reprint Invoices<\/strong><\/li>\n<li><strong>Update Item Price<\/strong><\/li>\n<li><strong>Update Item Quantity<\/strong><\/li>\n<li><strong>Delete Items<\/strong><\/li>\n<li><strong>Apply Discount<\/strong><\/li>\n<li><strong>Apply Adjustment<\/strong><\/li>\n<li><strong>Change Customer<\/strong><\/li>\n<li><strong>Change Salesperson<\/strong><\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;155427&#8243; img_size=&#8221;large&#8221; add_caption=&#8221;yes&#8221; alignment=&#8221;center&#8221; style=&#8221;vc_box_rounded&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"5\">\n<li>A success message appears, and the page shows the password and the status of each action (<strong>Yes<\/strong> for a locked action and <strong>No<\/strong> for an unlocked one).<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;155429&#8243; img_size=&#8221;large&#8221; add_caption=&#8221;yes&#8221; alignment=&#8221;center&#8221; style=&#8221;vc_box_rounded&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_message message_box_color=&#8221;alert-success&#8221; icon_fontawesome=&#8221;fas fa-lightbulb&#8221; el_class=&#8221;tut-callout tut-tip&#8221;]<strong>Tip:<\/strong> To return to the master settings later and edit them, click the <strong>Master Settings<\/strong> button on the <strong>Password-Based User Permissions<\/strong> page, then click <strong>Edit<\/strong>.[\/vc_message][vc_custom_heading text=&#8221;Second: Print the password barcode&#8221; font_container=&#8221;tag:h3|font_size:21px|text_align:left|color:%2304306b|line_height:1.6&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1762000002004{margin-top: 26px !important;margin-bottom: 14px !important;padding-left: 12px !important;border-left: 3px solid #3B6FD4 !important;}&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"6\">\n<li>To print a barcode that replaces typing the password manually, click <strong>Printables<\/strong>, then select <strong>Password Settings Template #<\/strong>. The barcode appears, and you can print or download it.<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;155431&#8243; img_size=&#8221;large&#8221; add_caption=&#8221;yes&#8221; alignment=&#8221;center&#8221; style=&#8221;vc_box_rounded&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"7\">\n<li>To change the barcode size, click the settings icon next to <strong>Printables<\/strong>, and the <strong>Paper Size Settings<\/strong> window appears. Enter the required <strong>Width<\/strong> and <strong>Height<\/strong>, then click <strong>Save<\/strong>.<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;155435&#8243; img_size=&#8221;large&#8221; add_caption=&#8221;yes&#8221; alignment=&#8221;center&#8221; style=&#8221;vc_box_rounded&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_custom_heading text=&#8221;Third: Grant a permission to an employee&#8221; font_container=&#8221;tag:h3|font_size:21px|text_align:left|color:%2304306b|line_height:1.6&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1762000002005{margin-top: 26px !important;margin-bottom: 14px !important;padding-left: 12px !important;border-left: 3px solid #3B6FD4 !important;}&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"8\">\n<li>From the <strong>Password-Based User Permissions<\/strong> page, click <strong>Add Password-Based User Permissions<\/strong>.<\/li>\n<li>Fill in the permission details:\n<ul>\n<li><strong>Password<\/strong>: Enter a password for the employee, or click <strong>Generate<\/strong>.<\/li>\n<li><strong>Authorized User<\/strong>: Select the employee you want to grant the permission to.<\/li>\n<li><strong>Allow Change Password<\/strong>: Turn it on if you want the employee to be able to change their own password.<\/li>\n<li><strong>Require Password for the Following Actions:<\/strong>: Turn on the actions the employee is allowed to unlock with their own password.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;155437&#8243; img_size=&#8221;large&#8221; add_caption=&#8221;yes&#8221; alignment=&#8221;center&#8221; style=&#8221;vc_box_rounded&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_message message_box_color=&#8221;alert-info&#8221; el_class=&#8221;tut-callout tut-note&#8221;]<strong>Note:<\/strong> The employee permission form shows only the actions you turned on in the <strong>Master Settings<\/strong>. To add a new action to the list, turn it on first from the <strong>Master Settings<\/strong>.[\/vc_message][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"10\">\n<li>Click <strong>Save<\/strong>, and a success message appears. Each permission has its own barcode that you can print and resize the same way as in steps 6 and 7.<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;155439&#8243; img_size=&#8221;large&#8221; add_caption=&#8221;yes&#8221; alignment=&#8221;center&#8221; style=&#8221;vc_box_rounded&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_custom_heading text=&#8221;Fourth: Copy the permission to other employees&#8221; font_container=&#8221;tag:h3|font_size:21px|text_align:left|color:%2304306b|line_height:1.6&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1762000002006{margin-top: 26px !important;margin-bottom: 14px !important;padding-left: 12px !important;border-left: 3px solid #3B6FD4 !important;}&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"11\">\n<li>To grant the same permissions to more than one employee without repeating the steps, open the permission and click the copy icon, and the <strong>Copy Password Settings<\/strong> window appears. Select the employee from <strong>Select Employee&#8230;<\/strong>, and enter the password or click the generate button next to the field. To add another employee, click <strong>Add New Row<\/strong>, then click <strong>Save<\/strong>.<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;155441&#8243; img_size=&#8221;large&#8221; add_caption=&#8221;yes&#8221; alignment=&#8221;center&#8221; style=&#8221;vc_box_rounded&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"12\">\n<li>After saving, the employees appear in the <strong>Password-Based User Permissions<\/strong> list, each with their own password and the same allowed actions.<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;155445&#8243; img_size=&#8221;large&#8221; add_caption=&#8221;yes&#8221; alignment=&#8221;center&#8221; style=&#8221;vc_box_rounded&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_custom_heading text=&#8221;Fifth: Unlock an action during a sales session&#8221; font_container=&#8221;tag:h3|font_size:21px|text_align:left|color:%2304306b|line_height:1.6&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1762000002007{margin-top: 26px !important;margin-bottom: 14px !important;padding-left: 12px !important;border-left: 3px solid #3B6FD4 !important;}&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"13\">\n<li>When the cashier tries to perform a locked action in a POS session, such as updating an item quantity, a window appears asking for the password. Scan the barcode with a barcode scanner, or type the password manually, then click <strong>Confirm<\/strong>.<\/li>\n<li>After confirming, the action can be performed on the current item. The action stays unlocked for one minute, or until moving to another item, after which the password is required again.<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;IMG_12&#8243; img_size=&#8221;large&#8221; add_caption=&#8221;yes&#8221; alignment=&#8221;center&#8221; style=&#8221;vc_box_rounded&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_message message_box_color=&#8221;alert-warning&#8221; icon_fontawesome=&#8221;fas fa-exclamation-circle&#8221; el_class=&#8221;tut-callout tut-warning&#8221;]<strong>Warning:<\/strong> Locks don&#8217;t apply to the <strong>account owner<\/strong> account; all actions are always unlocked for it. To test the lock, open a sales session with an employee account.[\/vc_message][vc_message message_box_color=&#8221;alert-success&#8221; icon_fontawesome=&#8221;fas fa-check-circle&#8221; el_class=&#8221;tut-callout tut-tip&#8221;]<strong>Result:<\/strong> The cashier can perform locked actions in POS only with the master password or the password of an authorized employee, either by typing it or by scanning the barcode.[\/vc_message][\/vc_column][\/vc_row][vc_row el_id=&#8221;how-it-works&#8221;][vc_column][vc_custom_heading text=&#8221;How the lock works in POS&#8221; font_container=&#8221;tag:h2|font_size:26px|text_align:left|color:%2304306b|line_height:1.6&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1762000002008{margin-top: 30px !important;margin-bottom: 16px !important;padding-bottom: 10px !important;border-bottom: 2px solid #E3E9F2 !important;}&#8221;][vc_column_text el_class=&#8221;tut-table&#8221;]<\/p>\n<table>\n<thead>\n<tr>\n<th>Case<\/th>\n<th>What happens<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>A session opened with the account owner account.<\/td>\n<td>All actions are unlocked, and no password is required.<\/td>\n<\/tr>\n<tr>\n<td>A session opened with an employee account, and the action is locked in the master settings.<\/td>\n<td>A password is required before performing the action.<\/td>\n<\/tr>\n<tr>\n<td>Entering the master password or scanning its barcode.<\/td>\n<td>Any locked action is unlocked.<\/td>\n<\/tr>\n<tr>\n<td>Entering an authorized employee&#8217;s password or scanning their barcode.<\/td>\n<td>Only the actions turned on in that employee&#8217;s permission are unlocked.<\/td>\n<\/tr>\n<tr>\n<td>One minute passes after unlocking, or moving to another item.<\/td>\n<td>The action is locked again, and the password is required again.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row el_id=&#8221;faq&#8221;][vc_column][vc_custom_heading text=&#8221;FAQs&#8221; font_container=&#8221;tag:h2|font_size:26px|text_align:left|color:%2304306b|line_height:1.6&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1762000002009{margin-top: 30px !important;margin-bottom: 16px !important;padding-bottom: 10px !important;border-bottom: 2px solid #E3E9F2 !important;}&#8221;][vc_toggle title=&#8221;Why am I not asked for the password when I test the lock?&#8221; el_class=&#8221;tut-faq&#8221;]Because you are using the account owner account, and locks don&#8217;t apply to it. Open a sales session with an employee account to test the lock.[\/vc_toggle][vc_toggle title=&#8221;Why doesn&#8217;t a certain action appear in the employee permission form?&#8221; el_class=&#8221;tut-faq&#8221;]Because the action isn&#8217;t turned on in the master settings. Turn it on first from <strong>Master Settings<\/strong>, and it will appear in the employee permission form.[\/vc_toggle][vc_toggle title=&#8221;Can I unlock an action without typing the password?&#8221; el_class=&#8221;tut-faq&#8221;]Yes; print the password barcode from <strong>Printables<\/strong>, then scan it with a barcode scanner when the password window appears.[\/vc_toggle][vc_toggle title=&#8221;How long does the unlock last?&#8221; el_class=&#8221;tut-faq&#8221;]One minute, or until moving to another item, after which the password is required again.[\/vc_toggle][vc_toggle title=&#8221;How do I quickly grant the same permissions to several employees?&#8221; el_class=&#8221;tut-faq&#8221;]Open an employee&#8217;s permission, click the copy icon, then add the other employees with a password for each and click <strong>Save<\/strong>.[\/vc_toggle][\/vc_column][\/vc_row]<\/p>\n<\/section>","protected":false},"author":38,"template":"","categories":[2164,2166,2055,27575],"tags":[27594,15301,27597,27596,27595,27592,27598,27593],"class_list":["post-155361","user_manual","type-user_manual","status-publish","hentry","category-point-of-sales","category-pos-settings","category-external-apps-integration","category-password-protected-pos-actions-application","tag-external-applications","tag-general-settings","tag-how-locking-works-in-point-of-sale","tag-password-in-point-of-sale","tag-password-permissions","tag-password-protected-point-of-sale-actions","tag-point-of-sale","tag-point-of-sale-settings"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Password-Protected POS Actions Application - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/user_manual\/password-protected-pos-actions-application\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Password-Protected POS Actions Application - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"[vc_row][vc_column][vc_column_text el_class=&#8221;tut-intro&#8221;]You can lock sensitive actions in POS, such as updating an item&#8217;s price or quantity, deleting items, and applying discounts, so the cashier can perform them only after entering a password or scanning a barcode. 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