{"id":153624,"date":"2026-10-26T13:08:01","date_gmt":"2026-10-26T13:08:01","guid":{"rendered":"https:\/\/docs.daftra.com\/?post_type=user_manual&#038;p=153624"},"modified":"2026-10-27T11:13:35","modified_gmt":"2026-10-27T11:13:35","slug":"requiring-cost-center-distribution-on-manual-journal-entries","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/requiring-cost-center-distribution-on-manual-journal-entries\/","title":{"rendered":"Requiring Cost Center Distribution on Manual Journal Entries"},"content":{"rendered":"<section class=\"wpb-content-wrapper\"><p>[vc_row el_class=&#8221;tut-ltr&#8221;][vc_column][vc_raw_html]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[\/vc_raw_html][vc_column_text el_class=&#8221;tut-intro&#8221;]You can require users to distribute specific accounts to cost centers when they create or edit a manual journal entry, using the <strong>Require Cost Centers on Manual Journals<\/strong> option, so the entry isn&#8217;t saved until a cost center is set for those accounts. This tutorial explains how to turn on the requirement, choose the accounts, and what happens when the entry is saved.[\/vc_column_text][vc_column_text el_class=&#8221;tut-toc&#8221;]Contents<\/p>\n<ol>\n<li><a href=\"#before-you-begin\">Before you begin<\/a><\/li>\n<li><a href=\"#steps\">Steps to require cost center distribution<\/a><\/li>\n<li><a href=\"#settings\">Settings explained<\/a><\/li>\n<li><a href=\"#faq\">FAQs<\/a><\/li>\n<\/ol>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row el_id=&#8221;before-you-start&#8221; el_class=&#8221;tut-ltr&#8221;][vc_column][vc_custom_heading text=&#8221;Before you begin&#8221; font_container=&#8221;tag:h2|font_size:26px|text_align:left|color:%2304306b|line_height:1.6&#8243; use_theme_fonts=&#8221;yes&#8221;][vc_column_text el_class=&#8221;tut-check&#8221;]<\/p>\n<ul>\n<li>You have the <strong>Edit General Settings<\/strong> permission to open the settings page.<\/li>\n<li>You have cost centers added in <a href=\"https:\/\/go.daftra.com\/owner\/cost_centers\/index\" target=\"_blank\" rel=\"noopener\">Cost Centers<\/a> to distribute the accounts to.<\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row el_id=&#8221;steps&#8221; el_class=&#8221;tut-ltr&#8221;][vc_column][vc_custom_heading text=&#8221;Steps to require cost center distribution on manual journals&#8221; font_container=&#8221;tag:h2|font_size:26px|text_align:left|color:%2304306b|line_height:1.6&#8243; use_theme_fonts=&#8221;yes&#8221;][vc_custom_heading text=&#8221;First: turn on the requirement&#8221; font_container=&#8221;tag:h3|font_size:21px|text_align:left|color:%2304306b|line_height:1.6&#8243; use_theme_fonts=&#8221;yes&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"1\">\n<li>Go to Accounting, click <a href=\"https:\/\/go.daftra.com\/v2\/owner\/accounting\/settings\" target=\"_blank\" rel=\"noopener\">Accounting Settings<\/a>, then click the <a href=\"https:\/\/go.daftra.com\/owner\/settings\/accounting_general\" target=\"_blank\" rel=\"noopener\">General Accounting Settings<\/a> card.<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;153648&#8243; img_size=&#8221;large&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"2\">\n<li>From the side menu, choose <strong>Cost Center Distribution Rules<\/strong>.<\/li>\n<li>In the <strong>Cost Center Assignment<\/strong> section, turn on <strong>Require Cost Centers on Manual Journals<\/strong>. It is <span class=\"tut-badge off\">Disabled<\/span> by default. Once turned on, it becomes <span class=\"tut-badge on\">Enabled<\/span> and the <strong>Manage Accounts<\/strong> button becomes available.<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;153650&#8243; img_size=&#8221;large&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_custom_heading text=&#8221;Second: choose the accounts&#8221; font_container=&#8221;tag:h3|font_size:21px|text_align:left|color:%2304306b|line_height:1.6&#8243; use_theme_fonts=&#8221;yes&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"4\">\n<li>Click <strong>Manage Accounts<\/strong>.<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;153652&#8243; img_size=&#8221;large&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"5\">\n<li>The <strong>Accounts Requiring a Cost Center<\/strong> window opens with the <strong>Accounts<\/strong> tree.<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;153654&#8243; img_size=&#8221;large&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"6\">\n<li>Select the accounts you want to require distribution for:\n<ul>\n<li>To select all accounts, tick the checkbox at the top of the <strong>Accounts<\/strong> column.<\/li>\n<li>When you select a parent account, all the sub-accounts under it are selected, including accounts added under it later.<\/li>\n<li>You can select specific sub-accounts only, and find an account using the <strong>Search<\/strong> box.<\/li>\n<\/ul>\n<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;153656&#8243; img_size=&#8221;large&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"7\">\n<li>Click <strong>Save<\/strong> in the window, then click <strong>Save<\/strong> on the settings page.<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_single_image image=&#8221;153658&#8243; img_size=&#8221;large&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_message message_box_color=&#8221;danger&#8221; icon_fontawesome=&#8221;fas fa-exclamation-triangle&#8221; el_class=&#8221;tut-callout tut-danger&#8221;]<strong>Caution:<\/strong> If you turn on the requirement without selecting any account, the settings aren&#8217;t saved, and this message appears: <span class=\"tut-msg\">Select accounts where the user is required to distribute to cost centers when creating\/editing a manual journal entry.<\/span>[\/vc_message][vc_single_image image=&#8221;153660&#8243; img_size=&#8221;large&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_message message_box_color=&#8221;warning&#8221; icon_fontawesome=&#8221;fas fa-exclamation-circle&#8221; el_class=&#8221;tut-callout tut-warning&#8221;]<strong>Warning:<\/strong> The requirement applies as soon as you save, to all users who add or edit manual journal entries, so review the selected accounts before saving.[\/vc_message][vc_custom_heading text=&#8221;Third: the effect on manual journal entries&#8221; font_container=&#8221;tag:h3|font_size:21px|text_align:left|color:%2304306b|line_height:1.6&#8243; use_theme_fonts=&#8221;yes&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"8\">\n<li>When you add an entry from <a href=\"https:\/\/go.daftra.com\/owner\/journals\/add\" target=\"_blank\" rel=\"noopener\">Add Journal<\/a> or edit a manual entry that has one of the selected accounts without a <strong>Cost Center<\/strong>, the entry isn&#8217;t saved, and a message appears listing the missing accounts by name and code.<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_message message_box_color=&#8221;violet&#8221; icon_fontawesome=&#8221;fas fa-quote-right&#8221; el_class=&#8221;tut-callout tut-example&#8221;]<strong>Example:<\/strong> <span class=\"tut-msg\">Cost Center is required for &#8216;Electricity Expenses&#8217; #58<\/span>[\/vc_message][vc_single_image image=&#8221;153662&#8243; img_size=&#8221;large&#8221; alignment=&#8221;center&#8221; onclick=&#8221;link_image&#8221; el_class=&#8221;tut-shot&#8221;][vc_column_text el_class=&#8221;tut-steps&#8221;]<\/p>\n<ol start=\"9\">\n<li>Set the <strong>Cost Center<\/strong> for each of these accounts, or distribute it across more than one cost center, then save the entry.<\/li>\n<\/ol>\n<p>[\/vc_column_text][vc_message message_box_color=&#8221;success&#8221; icon_fontawesome=&#8221;fas fa-check-circle&#8221; el_class=&#8221;tut-callout tut-tip&#8221;]<strong>Result:<\/strong> No manual journal entry that has one of the selected accounts is saved until that account is distributed to a cost center. You can change the accounts at any time from the same page.[\/vc_message][\/vc_column][\/vc_row][vc_row el_id=&#8221;settings&#8221; el_class=&#8221;tut-ltr&#8221;][vc_column][vc_custom_heading text=&#8221;Settings explained&#8221; font_container=&#8221;tag:h2|font_size:26px|text_align:left|color:%2304306b|line_height:1.6&#8243; use_theme_fonts=&#8221;yes&#8221;][vc_column_text el_class=&#8221;tut-table&#8221;]<\/p>\n<table>\n<thead>\n<tr>\n<th>Setting<\/th>\n<th>Default<\/th>\n<th>What it does<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Require Cost Centers on Manual Journals<\/td>\n<td><span class=\"tut-badge off\">Disabled<\/span><\/td>\n<td>When turned on, the user must set a cost center for the selected accounts when creating or editing a manual journal entry.<\/td>\n<\/tr>\n<tr>\n<td>Manage Accounts<\/td>\n<td><span class=\"tut-badge info\">Required when enabled<\/span><\/td>\n<td>Available only when the requirement is turned on. It sets the accounts that require a cost center.<\/td>\n<\/tr>\n<tr>\n<td>Turning off the requirement<\/td>\n<td><span class=\"tut-badge danger\">Clears the accounts<\/span><\/td>\n<td>When you turn it off and save the settings, the selected accounts are cleared, and you need to select them again if you turn it back on.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>[\/vc_column_text][vc_message el_class=&#8221;tut-callout tut-note&#8221;]<\/p>\n<ul>\n<li>The requirement applies to manual journal entries only, when they are created or edited. It doesn&#8217;t affect automatic entries from invoices and other transactions.<\/li>\n<li>Manual entries saved before the requirement was turned on aren&#8217;t affected unless you edit them; when you save the edit, the cost center is required.<\/li>\n<\/ul>\n<p>[\/vc_message][\/vc_column][\/vc_row][vc_row el_id=&#8221;faq&#8221; el_class=&#8221;tut-ltr&#8221;][vc_column][vc_custom_heading text=&#8221;FAQs&#8221; font_container=&#8221;tag:h2|font_size:26px|text_align:left|color:%2304306b|line_height:1.6&#8243; use_theme_fonts=&#8221;yes&#8221;][vc_toggle title=&#8221;Does requiring cost center distribution affect automatically created entries?&#8221; el_class=&#8221;tut-faq&#8221;]No; it applies to manual journal entries only. Sales invoices, purchase invoices and requisitions are saved normally and their automatic entries are created, even if they use one of the selected accounts without a cost center.[\/vc_toggle][vc_toggle title=&#8221;Does selecting a parent account select its sub-accounts automatically?&#8221; el_class=&#8221;tut-faq&#8221;]Yes; all the sub-accounts under it are selected at every level, including accounts added under it later. If you clear a sub-account, the parent account is cleared and the rest of its sub-accounts stay selected.[\/vc_toggle][vc_toggle title=&#8221;Why isn&#8217;t the manual journal entry saved?&#8221; el_class=&#8221;tut-faq&#8221;]Because it has one of the selected accounts without a cost center. The message shows the account&#8217;s name and code; set a cost center for it, then save the entry.[\/vc_toggle][vc_toggle title=&#8221;What permission do I need to change the setting?&#8221; el_class=&#8221;tut-faq&#8221;]The <strong>Edit General Settings<\/strong> permission.[\/vc_toggle][\/vc_column][\/vc_row]<\/p>\n<\/section>","protected":false},"author":39,"template":"","categories":[2109,2110,2117,2116],"tags":[25593,25591,25597,3999,25844,4664,25847,25845,4312,25569,25567,25846,2905,25577,25583,15639],"class_list":["post-153624","user_manual","type-user_manual","status-publish","hentry","category-general-accounting","category-accounting-settings","category-cost-centers","category-journal-entries","tag-accounts-requiring-a-cost-center","tag-cost-center-distribution-rules","tag-cost-center-is-required","tag-cost-centers","tag-distribute-journal-to-cost-centers","tag-general-accounting-settings","tag-how-do-i-choose-the-accounts-that-require-a-cost-center","tag-how-do-i-require-users-to-set-a-cost-center-in-journal-entries","tag-journal-entries","tag-manual-journal-entries","tag-require-cost-centers-on-manual-journals","tag-why-isnt-the-manual-journal-entry-saved","tag----en","tag-----en","tag---en"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - 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