{"id":147042,"date":"2026-09-14T09:02:58","date_gmt":"2026-09-14T09:02:58","guid":{"rendered":"https:\/\/docs.daftra.com\/?post_type=user_manual&#038;p=147042"},"modified":"2026-09-21T12:21:41","modified_gmt":"2026-09-21T12:21:41","slug":"closing-the-financial-year-for-all-branches","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/closing-the-financial-year-for-all-branches\/","title":{"rendered":"Closing the Financial Year for Multi Branches"},"content":{"rendered":"<section class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text]<\/p>\n<p style=\"text-align: left;\">Daftra lets you close the financial year for all of your account\u2019s branches in a single action, instead of repeating the closing process for each branch separately. You can exclude specific branches and define how to handle branches that fail validation before closing. This guide explains the steps for closing the financial year across the entire account, and the behavior of each stage of the wizard.<\/p>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=&#8221;Permissisons&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1789990660103{background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text]<\/p>\n<ul style=\"text-align: left;\">\n<li>Using this feature requires the <strong>&#8220;Manage Closed Periods&#8221;<\/strong> permission.<\/li>\n<li>Users can only close the branches they have access to. The branch list in the first step of the wizard shows only the branches available under their permissions.<\/li>\n<li>If a user has access to only some of the branches, they can still use the wizard to close those branches, and an alert message appears:<\/li>\n<\/ul>\n<blockquote style=\"text-align: left;\">\n<p>\u201cYou are closing a subset of branches according to your permissions. There are [N] branches in this account that are not visible to you.\u201d<\/p>\n<\/blockquote>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=&#8221;Feature Scope&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1789989893390{background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text]<\/p>\n<ul style=\"text-align: left;\">\n<li>A new action button titled <strong>\u201cClose Financial Year (Multi-Branch).\u201d<\/strong> appears on the Financial Years list screen.<\/li>\n<li>This feature does not change the existing closing logic for each individual branch. The three journal entries created for each branch remain unchanged.<\/li>\n<\/ul>\n<p>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=&#8221;How to Access the Screen&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1789990529246{background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text]<\/p>\n<ul style=\"text-align: left;\">\n<li>From the main menu, click <strong>\u201cAccounting\u201d<\/strong>.<\/li>\n<li>Then click <strong>\u201cAccounting Settings\u201d<\/strong>.<\/li>\n<li>Choose <strong><strong>\u201cFinancial Periods<\/strong><\/strong><strong>\u201d<\/strong>.<\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_single_image image=&#8221;147058&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221;][vc_column_text]<\/p>\n<ul style=\"text-align: left;\">\n<li>Click the <strong>\u201cClose Financial Year (Multi-Branch)\u201d<\/strong> button next to the financial year you want to close.<\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_single_image image=&#8221;147060&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=&#8221;Step 1: Select Branches&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1789990576295{background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text]<\/p>\n<ul style=\"text-align: left;\">\n<li>This step displays the financial year\u2019s <strong>From\/To period<\/strong> as a single date range.<\/li>\n<li>The branch list shows two main columns, <strong>\u201cBranch Name\u201d<\/strong> and <strong>\u201cStatus\u201d<\/strong>, along with a checkbox for each row.<\/li>\n<li>Each branch\u2019s status appears as one of two options:\n<ul>\n<li><strong>\u201cOpen\u201d<\/strong> (blue badge): The branch can be selected and is eligible for closing in this action.<\/li>\n<li><strong>\u201cPending\u201d<\/strong> (green badge): The branch\u2019s checkbox is <strong>disabled<\/strong> and it cannot be selected in this batch.<\/li>\n<\/ul>\n<\/li>\n<li>All eligible branches (with the status <strong>\u201cOpen\u201d<\/strong>) are <strong>preselected<\/strong> by default.<\/li>\n<li>You can deselect any branch to exclude it from the closing.<\/li>\n<li>The <strong>\u201cSelect All\u201d<\/strong> and <strong>\u201cDeselect All\u201d<\/strong> options are available above the list.<\/li>\n<li>You must select at least one branch to continue to the next step.<\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_single_image image=&#8221;147066&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221;][vc_message message_box_style=&#8221;3d&#8221; message_box_color=&#8221;alert-warning&#8221;]<\/p>\n<p style=\"text-align: left;\"><strong>Note:<\/strong> The financial year starts and ends on the same dates for all branches of the same company. Therefore, the system looks for the same open period when closing the financial year for all branches.<\/p>\n<p>[\/vc_message][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=&#8221;Step 2: Pre-Closing Validation and Choosing the Failure-Handling Mode&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1789990599741{background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text]<\/p>\n<ul style=\"text-align: left;\">\n<li>The screen title <strong>\u201cPre-Close Validation\u201d<\/strong> appears, with the financial year\u2019s date range directly below it.<\/li>\n<li>The screen shows three summary cards:\n<ul>\n<li><strong>\u201cSelected Branches\u201d<\/strong>: The total number of branches selected in the previous step.<\/li>\n<li><strong>\u201cPassed\u201d<\/strong>: The number of branches that passed validation.<\/li>\n<li><strong>\u201cFailed\u201d<\/strong>: The number of branches that failed validation.<\/li>\n<\/ul>\n<\/li>\n<li>If all selected branches pass validation, an informational message appears with an (\u24d8) icon: <strong>\u201cAll selected branches passed validation.\u201d<\/strong><\/li>\n<li>The <strong>\u201cBranch Validation Results\u201d<\/strong> table shows the following for each branch:\n<ul>\n<li><strong>\u201cBranch Name\u201d<\/strong>.<\/li>\n<li><strong>\u201cValidation Result\u201d<\/strong>: Appears with a green <strong>\u201cPassed\u201d<\/strong> badge for branches that passed, or a red <strong>\u201cFailed\u201d<\/strong> badge with the failure reasons for branches that did not.<\/li>\n<\/ul>\n<\/li>\n<li>Failure reasons are clickable where possible. Clicking one opens the relevant document or list, filtered to the affected branch, in a new tab.<\/li>\n<\/ul>\n<p style=\"text-align: left;\">Two buttons appear at the bottom of the screen:<\/p>\n<ul style=\"text-align: left;\">\n<li><strong>\u201cClose Financial Year\u201d<\/strong> (the primary button, in green): Continue to the confirmation and execution steps.<\/li>\n<li><strong>\u201cRe-validate\u201d<\/strong> (with a refresh icon): Rerun the validations on the selected branches, if you made any change that removes the cause of failure.<\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_single_image image=&#8221;147070&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221;][vc_column_text]<\/p>\n<p style=\"text-align: left;\"><strong>Choosing the failure-handling mode<\/strong><\/p>\n<p style=\"text-align: left;\">If <strong>at least one branch fails<\/strong>, you must choose one of the following options before continuing:<\/p>\n<ul style=\"text-align: left;\">\n<li><strong>\u201cRequire All Branches to Pass\u201d<\/strong>: Requires all branches to pass validation. If any branch fails, none of the selected branches are closed.<\/li>\n<li><strong>\u201cClose Passed Branches Only\u201d<\/strong>: Only the branches that passed validation are closed, and the failed branches are excluded. You can fix them and close them separately later.<\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_single_image image=&#8221;147076&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=&#8221;Step 3: Confirm Closing and Add a New Financial Period&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1789992979216{background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text]<\/p>\n<ul style=\"text-align: left;\">\n<li>After you click <strong>\u201cClose Financial Year\u201d<\/strong> to confirm, you will be redirected to the screen for adding a new financial period.<\/li>\n<li>Fill in the details, then click <strong>\u201cSave\u201d<\/strong>.<\/li>\n<\/ul>\n<p>[\/vc_column_text][vc_single_image image=&#8221;147078&#8243; img_size=&#8221;full&#8221; alignment=&#8221;center&#8221;][\/vc_column][\/vc_row]<\/p>\n<\/section>","protected":false},"author":39,"template":"","categories":[2109,2108,2110,2111],"tags":[17206,17197,17199,17203,17196,17205,16250,17207,17208,17204,17198,17201,17202,17209,17200],"class_list":["post-147042","user_manual","type-user_manual","status-publish","hentry","category-general-accounting","category-accounting","category-accounting-settings","category-financial-years","tag-add-new-financial-period","tag-close-financial-year-for-all-branches","tag-close-fiscal-year-for-all-branches","tag-close-passed-branches-only","tag-closing-the-financial-year-for-multi-branches","tag-exclude-a-branch-from-year-end-closing","tag-financial-periods","tag-how-do-i-close-the-financial-year-for-all-branches-in-daftra","tag-how-do-i-exclude-a-branch-when-closing-the-financial-year","tag-manage-closed-periods-permission","tag-multi-branch-financial-year-closing","tag-pre-close-validation","tag-require-all-branches-to-pass","tag-what-happens-if-a-branch-fails-validation-when-closing-the-financial-year","tag-year-end-closing-for-branches"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - 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