{"id":13828,"date":"2024-02-22T09:47:42","date_gmt":"2024-02-22T09:47:42","guid":{"rendered":"https:\/\/docs.daftra.com\/user_manual\/%d8%aa%d8%b1%d8%aa%d9%8a%d8%a8-%d9%85%d9%88%d8%b9%d8%af-%d8%b9%d9%84%d9%89-%d8%a3%d8%ad%d8%af-%d9%85%d8%b3%d8%aa%d9%86%d8%af%d8%a7%d8%aa-%d9%86%d9%88%d8%b9-%d8%af%d9%88%d8%b1%d8%a9-%d8%b9%d9%85%d9%84\/"},"modified":"2026-01-28T12:47:32","modified_gmt":"2026-01-28T12:47:32","slug":"scheduling-an-appointment-on-one-of-the-work-flow-documents","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/scheduling-an-appointment-on-one-of-the-work-flow-documents\/","title":{"rendered":"Scheduling an Appointment on one of the Work Flow Documents"},"content":{"rendered":"<section class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text css=&#8221;.vc_custom_1747223481180{margin-left: 200px !important;}&#8221;]<span style=\"font-weight: 400;\">Through the system, it is possible to schedule appointments associated with workflow documents and link them to the client, enabling reminders for them, and to repeat them in a regular automatic cycle among other features.<\/span>[\/vc_column_text][vc_custom_heading text=&#8221;How to schedule an Appointment for a Document of a Workflow Type&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1709632930154{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text css=&#8221;.vc_custom_1747223638237{margin-left: 200px !important;}&#8221;]<\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">Click on the name of the workflow type in the dropdown under &#8220;Workflows&#8221; in the main menu, and from the workflow document file, click on <\/span><b>\u201cSchedule Appointment\u201d<\/b><\/p>\n<p style=\"text-align: left;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-34427 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/02\/ufjocws.png\" alt=\"\" width=\"1763\" height=\"600\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/02\/ufjocws.png 1763w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/02\/ufjocws-300x102.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/02\/ufjocws-1024x348.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/02\/ufjocws-768x261.png 768w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/02\/ufjocws-1536x523.png 1536w\" sizes=\"auto, (max-width: 1763px) 100vw, 1763px\" \/><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">Fill in the following information:<\/span><\/p>\n<ul style=\"text-align: left;\">\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Select the date, time, and duration of the appointment<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Enter the action required at this appointment from the actions list<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">If you have any notes related to the appointment, add them in the notes section<\/span><\/li>\n<\/ul>\n<p style=\"text-align: left;\"><b>Share With Client:<\/b><span style=\"font-weight: 400;\"> Send appointment details to the client&#8217;s page.<\/span><\/p>\n<p style=\"text-align: left;\"><b>Notes:<\/b><span style=\"font-weight: 400;\"> For the client to view the appointment; the viewing permissions of appointments on their page must be set.<\/span><\/p>\n<p style=\"text-align: left;\"><b>Recurring:<\/b><span style=\"font-weight: 400;\"> To repeat the appointment periodically at fixed intervals until a specific date.<\/span><\/p>\n<p style=\"text-align: left;\"><b>Assign to staff members :<\/b><span style=\"font-weight: 400;\"> Select one or more staff members (users) to view and follow up the appointment with the client.<\/span><\/p>\n<p style=\"text-align: left;\"><b>Note:<\/b><span style=\"font-weight: 400;\"> This staff (user) must be able to use the account.<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">Refer to the \u201c<\/span><a href=\"https:\/\/docs.daftra.com\/en\/tutorial\/adding-a-new-user\/\"><span style=\"font-weight: 400;\">Add User<\/span><\/a><span style=\"font-weight: 400;\">\u201d guide.<\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">Refer to the topic \u201c<\/span><a href=\"https:\/\/docs.daftra.com\/en\/user_manual\/difference-between-employees-and-users-in-daftra\/\"><span style=\"font-weight: 400;\">The Difference Between Employees and Users<\/span><\/a><span style=\"font-weight: 400;\">\u201c.<\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">For more details refer to the <\/span><a href=\"https:\/\/docs.daftra.com\/en\/user_manual\/managing-client-appointments\/\"><span style=\"font-weight: 400;\">Managing Client Appointments<\/span><\/a> guide<\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-13831 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/02\/2024-03-05_12h55_03.png\" alt=\"\" width=\"1374\" height=\"599\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/02\/2024-03-05_12h55_03.png 1374w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/02\/2024-03-05_12h55_03-300x131.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/02\/2024-03-05_12h55_03-1024x446.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/02\/2024-03-05_12h55_03-768x335.png 768w\" sizes=\"auto, (max-width: 1374px) 100vw, 1374px\" \/><\/span><\/p>\n<p style=\"text-align: left;\"><span style=\"font-weight: 400;\">You can review appointments from the <\/span><b>&#8220;Appointments&#8221;<\/b><span style=\"font-weight: 400;\"> tab inside the workflow type document or inside the client&#8217;s file. <\/span><\/p>\n<p style=\"text-align: left;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-34425 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/02\/ihaefcd.png\" alt=\"\" width=\"1379\" height=\"402\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/02\/ihaefcd.png 1379w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/02\/ihaefcd-300x87.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/02\/ihaefcd-1024x299.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2024\/02\/ihaefcd-768x224.png 768w\" sizes=\"auto, (max-width: 1379px) 100vw, 1379px\" \/><\/p>\n<p>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/section>","protected":false},"author":13,"template":"","categories":[2089,2070,2090,2091],"tags":[8230],"class_list":["post-13828","user_manual","type-user_manual","status-publish","hentry","category-workflows","category-operations","category-manage-workflow-records","category-operations-on-workflow-document","tag-workflows"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Scheduling an Appointment on one of the Work Flow Documents - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/user_manual\/scheduling-an-appointment-on-one-of-the-work-flow-documents\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Scheduling an Appointment on one of the Work Flow Documents - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"[vc_row][vc_column][vc_column_text css=&#8221;.vc_custom_1747223481180{margin-left: 200px !important;}&#8221;]Through the system, it is possible to schedule appointments associated with workflow documents and link them to the client, enabling reminders for them, and to repeat them in a regular automatic cycle among other features.[\/vc_column_text][vc_custom_heading text=&#8221;How to schedule an Appointment for a Document of a Workflow Type&#8221; 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