{"id":137459,"date":"2026-05-10T11:32:12","date_gmt":"2026-05-10T11:32:12","guid":{"rendered":"https:\/\/docs.daftra.com\/user_manual\/%d8%af%d9%84%d9%8a%d9%84-%d8%b4%d8%a7%d9%85%d9%84-%d9%84%d8%af%d9%88%d8%b1%d8%a9-%d8%a3%d8%b5%d9%88%d9%84-%d8%a7%d9%84%d9%85%d9%88%d8%b8%d9%81%d9%8a%d9%86\/"},"modified":"2026-05-19T07:46:42","modified_gmt":"2026-05-19T07:46:42","slug":"complete-employee-asset-lifecycle-guide","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/complete-employee-asset-lifecycle-guide\/","title":{"rendered":"Complete Employee Asset Lifecycle Guide"},"content":{"rendered":"
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[vc_row][vc_column][vc_column_text]The system allows you to manage employee assets completely, starting from setting up asset types, physical locations, and warehouses, through adding and assigning assets to employees, and ending with maintenance and retirement processes. This guide explains all the steps required to complete the employee asset lifecycle correctly.[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=\u201dBefore You Start: Configure Employee Asset Settings\u201d font_container=\u201dtag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2\u2033 use_theme_fonts=\u201dyes\u201d css=\u201d.vc_custom_1779103404790{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}\u201d][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]Before adding assets, you need to configure three main elements: asset types, physical locations, and warehouses.[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=\u201dAdd Asset Types\u201d font_container=\u201dtag:h3|font_size:22|text_align:left|color:%2304306b|line_height:2\u2033 use_theme_fonts=\u201dyes\u201d css=\u201d.vc_custom_1779103440144{margin-left: 120px !important;}\u201d][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n

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  1. From the main menu, click \u201cEmployees<\/strong>\u201c.<\/li>\n
  2. Click \u201cEmployee Settings<\/strong>\u201c.<\/li>\n
  3. Select \u201cAsset Types<\/strong>\u201c.<\/li>\n
  4. Click \u201cAdd Asset Type<\/strong>\u201c.<\/li>\n
  5. Enter the asset type \u201cName<\/strong>\u201d and description.<\/li>\n
  6. Make sure the status is set to \u201cActive<\/strong>\u201c.<\/li>\n
  7. Click \u201cSave<\/strong>\u201c.<\/li>\n<\/ol>\n

    [\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]\"\"[\/vc_column_text][vc_column_text]\"\"[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=\u201dAdd Physical Locations\u201d font_container=\u201dtag:h3|font_size:22|text_align:left|color:%2304306b|line_height:2\u2033 use_theme_fonts=\u201dyes\u201d css=\u201d.vc_custom_1779103822471{margin-left: 120px !important;}\u201d][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n

      \n
    1. From the main menu, click \u201cEmployees<\/strong>\u201c.<\/li>\n
    2. Click \u201cEmployee Settings<\/strong>\u201c.<\/li>\n
    3. Select \u201cPhysical Locations<\/strong>\u201c.<\/li>\n
    4. Click \u201cAdd Physical Location<\/strong>\u201c.<\/li>\n
    5. Enter the location \u201cName<\/strong>\u201d and \u201cDescription<\/strong>\u201c.<\/li>\n
    6. Make sure the status is set to \u201cActive<\/strong>\u201c.<\/li>\n
    7. Click \u201cSave<\/strong>\u201c.<\/li>\n<\/ol>\n

      [\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]\"\"[\/vc_column_text][vc_custom_heading text=\u201dAdd Storage\u201d font_container=\u201dtag:h3|font_size:22|text_align:left|color:%2304306b|line_height:2\u2033 use_theme_fonts=\u201dyes\u201d css=\u201d.vc_custom_1779104134374{margin-left: 120px !important;}\u201d][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n

        \n
      1. From the main menu, click \u201cEmployees<\/strong>\u201c.<\/li>\n
      2. Click \u201cEmployee Settings<\/strong>\u201c.<\/li>\n
      3. Select \u201cStorage<\/strong>\u201c.<\/li>\n
      4. Click \u201cAdd Storage<\/strong>\u201c.<\/li>\n
      5. Enter the \u201cname<\/strong>\u201d and \u201cdescription<\/strong>\u201c.<\/li>\n
      6. Make sure the status is set to \u201cActive<\/strong>\u201c.<\/li>\n
      7. Click \u201cSave<\/strong>\u201c.<\/li>\n<\/ol>\n

        [\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]\"\"[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_message message_box_style=\u201d3d\u201d message_box_color=\u201dsky\u201d icon_fontawesome=\u201dfas fa-book\u201d]The physical location represents the actual geographic location of the asset, such as a building or floor, while the warehouse represents the internal storage area where the asset is kept when not assigned to an employee, such as the IT warehouse.[\/vc_message][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=\u201dFirst: Add a New Employee Asset\u201d font_container=\u201dtag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2\u2033 use_theme_fonts=\u201dyes\u201d css=\u201d.vc_custom_1779104409880{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}\u201d][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n

          \n
        1. From the main menu, click \u201cEmployees\u201d then select \u201cEmployee Assets<\/strong>\u201c.<\/li>\n
        2. Click \u201cAdd Employee Asset<\/strong>\u201c.<\/li>\n
        3. Select \u201cCreate New Asset<\/strong>\u201d from the selection screen.<\/li>\n
        4. Enter the asset details:\n