{"id":137459,"date":"2026-05-10T11:32:12","date_gmt":"2026-05-10T11:32:12","guid":{"rendered":"https:\/\/docs.daftra.com\/user_manual\/%d8%af%d9%84%d9%8a%d9%84-%d8%b4%d8%a7%d9%85%d9%84-%d9%84%d8%af%d9%88%d8%b1%d8%a9-%d8%a3%d8%b5%d9%88%d9%84-%d8%a7%d9%84%d9%85%d9%88%d8%b8%d9%81%d9%8a%d9%86\/"},"modified":"2026-05-19T07:46:42","modified_gmt":"2026-05-19T07:46:42","slug":"complete-employee-asset-lifecycle-guide","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/complete-employee-asset-lifecycle-guide\/","title":{"rendered":"Complete Employee Asset Lifecycle Guide"},"content":{"rendered":"

[vc_row][vc_column][vc_column_text]The system allows you to manage employee assets completely, starting from setting up asset types, physical locations, and warehouses, through adding and assigning assets to employees, and ending with maintenance and retirement processes. This guide explains all the steps required to complete the employee asset lifecycle correctly.[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=”Before You Start: Configure Employee Asset Settings” font_container=”tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2″ use_theme_fonts=”yes” css=”.vc_custom_1779103404790{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}”][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]Before adding assets, you need to configure three main elements: asset types, physical locations, and warehouses.[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=”Add Asset Types” font_container=”tag:h3|font_size:22|text_align:left|color:%2304306b|line_height:2″ use_theme_fonts=”yes” css=”.vc_custom_1779103440144{margin-left: 120px !important;}”][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n

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  1. From the main menu, click “Employees<\/strong>“.<\/li>\n
  2. Click “Employee Settings<\/strong>“.<\/li>\n
  3. Select “Asset Types<\/strong>“.<\/li>\n
  4. Click “Add Asset Type<\/strong>“.<\/li>\n
  5. Enter the asset type “Name<\/strong>” and description.<\/li>\n
  6. Make sure the status is set to “Active<\/strong>“.<\/li>\n
  7. Click “Save<\/strong>“.<\/li>\n<\/ol>\n

    [\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]\"\"[\/vc_column_text][vc_column_text]\"\"[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=”Add Physical Locations” font_container=”tag:h3|font_size:22|text_align:left|color:%2304306b|line_height:2″ use_theme_fonts=”yes” css=”.vc_custom_1779103822471{margin-left: 120px !important;}”][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n

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    1. From the main menu, click “Employees<\/strong>“.<\/li>\n
    2. Click “Employee Settings<\/strong>“.<\/li>\n
    3. Select “Physical Locations<\/strong>“.<\/li>\n
    4. Click “Add Physical Location<\/strong>“.<\/li>\n
    5. Enter the location “Name<\/strong>” and “Description<\/strong>“.<\/li>\n
    6. Make sure the status is set to “Active<\/strong>“.<\/li>\n
    7. Click “Save<\/strong>“.<\/li>\n<\/ol>\n

      [\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]\"\"[\/vc_column_text][vc_custom_heading text=”Add Storage” font_container=”tag:h3|font_size:22|text_align:left|color:%2304306b|line_height:2″ use_theme_fonts=”yes” css=”.vc_custom_1779104134374{margin-left: 120px !important;}”][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n

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      1. From the main menu, click “Employees<\/strong>“.<\/li>\n
      2. Click “Employee Settings<\/strong>“.<\/li>\n
      3. Select “Storage<\/strong>“.<\/li>\n
      4. Click “Add Storage<\/strong>“.<\/li>\n
      5. Enter the “name<\/strong>” and “description<\/strong>“.<\/li>\n
      6. Make sure the status is set to “Active<\/strong>“.<\/li>\n
      7. Click “Save<\/strong>“.<\/li>\n<\/ol>\n

        [\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]\"\"[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_message message_box_style=”3d” message_box_color=”sky” icon_fontawesome=”fas fa-book”]The physical location represents the actual geographic location of the asset, such as a building or floor, while the warehouse represents the internal storage area where the asset is kept when not assigned to an employee, such as the IT warehouse.[\/vc_message][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=”First: Add a New Employee Asset” font_container=”tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2″ use_theme_fonts=”yes” css=”.vc_custom_1779104409880{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}”][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n

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        1. From the main menu, click “Employees” then select “Employee Assets<\/strong>“.<\/li>\n
        2. Click “Add Employee Asset<\/strong>“.<\/li>\n
        3. Select “Create New Asset<\/strong>” from the selection screen.<\/li>\n
        4. Enter the asset details:\n