{"id":137108,"date":"2026-04-27T13:44:50","date_gmt":"2026-04-27T13:44:50","guid":{"rendered":"https:\/\/docs.daftra.com\/user_manual\/%d9%83%d9%8a%d9%81%d9%8a%d8%a9-%d8%aa%d8%ad%d9%88%d9%8a%d9%84-%d8%a3%d9%85%d8%b1-%d8%a7%d9%84%d8%b4%d8%b1%d8%a7%d8%a1-%d8%a5%d9%84%d9%89-%d8%b9%d8%af%d8%a9-%d9%81%d9%88%d8%a7%d8%aa%d9%8a%d8%b1-%d8%b4\/"},"modified":"2026-05-13T10:40:04","modified_gmt":"2026-05-13T10:40:04","slug":"converting-a-purchase-order-into-multiple-purchase-invoices","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/converting-a-purchase-order-into-multiple-purchase-invoices\/","title":{"rendered":"Converting a Purchase Order into Multiple Purchase Invoices"},"content":{"rendered":"

[vc_row][vc_column][vc_column_text]If you receive products from the supplier in multiple shipments, you can convert the purchase order into multiple purchase invoices instead of creating a single invoice.<\/p>\n

This guide explains how to split a purchase order and create partial purchase invoices based on each received shipment.[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=”First: Creating a Purchase Order” font_container=”tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2″ use_theme_fonts=”yes” css=”.vc_custom_1778660088570{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}”][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n

    \n
  1. From the main menu, go to “Purchases<\/strong>” then select “Purchase Orders<\/strong>“.<\/li>\n
  2. Click “Create New Purchase Order<\/strong>“.<\/li>\n
  3. Enter the purchase order details and add all required products with their full quantities.<\/li>\n
  4. Click “Save<\/strong>“.<\/li>\n<\/ol>\n

    [\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]\"\"[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=”Second: Creating the First Partial Purchase Invoice” font_container=”tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2″ use_theme_fonts=”yes” css=”.vc_custom_1778661827616{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}”][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n

      \n
    1. From the purchase order view page, click “Convert to Purchase Invoice<\/strong>“.<\/li>\n<\/ol>\n

      [\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]\"\"[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n

        \n
      1. In the purchase invoice form, do one of the following depending on the received shipment:\n
          \n
        • Remove the products that have not been received yet from the item list.<\/li>\n
        • Edit the quantities to include only the quantities actually received.<\/li>\n<\/ul>\n<\/li>\n
        • Click “Save<\/strong>“.<\/li>\n<\/ol>\n

          [\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]\"\"[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_message message_box_style=”3d” message_box_color=”sky” icon_fontawesome=”fas fa-book”]After saving the partial invoice, the purchase order status will automatically change to Partially Converted to Invoice.[\/vc_message][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=”Third: Creating the Second Partial Purchase Invoice” font_container=”tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2″ use_theme_fonts=”yes” css=”.vc_custom_1778665182861{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}”][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]When receiving the next shipment, you can create another invoice for the remaining quantities:<\/p>\n

            \n
          1. Return to the purchase order view page.<\/li>\n
          2. Click “Convert to Purchase Invoice<\/strong>” again.<\/li>\n
          3. The purchase invoice form will automatically display only the remaining uninvoiced products and quantities.<\/li>\n
          4. Review the data, then click “Save<\/strong>“.<\/li>\n<\/ol>\n

            [\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]\"\"[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_message message_box_style=”3d” message_box_color=”sky” icon_fontawesome=”fas fa-book”]You can repeat this process for as many shipments as needed until all purchase order items and quantities are fully invoiced.[\/vc_message][\/vc_column][\/vc_row][vc_row][vc_column][vc_custom_heading text=”Fourth: Tracking Purchase Order Status and Invoices” font_container=”tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2″ use_theme_fonts=”yes” css=”.vc_custom_1778666097926{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}”][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]You can track all purchase invoices created from the purchase order directly from the view page:<\/p>\n

              \n
            1. Open the purchase order view page.<\/li>\n
            2. Click the Purchase Invoices tab.<\/li>\n
            3. A list of all purchase invoices linked to this purchase order will appear.<\/li>\n<\/ol>\n

              [\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]\"\"[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]The purchase order status updates automatically based on the invoiced quantities:<\/p>\n

                \n
              • Partially Invoiced:<\/strong> Some products or quantities have been invoiced.<\/li>\n
              • Fully Invoiced:<\/strong> All products and quantities in the purchase order have been fully invoiced.<\/li>\n<\/ul>\n

                [\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]\"\"[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][vc_message message_box_style=”3d” message_box_color=”alert-warning” icon_fontawesome=”fas fa-exclamation-triangle”]You cannot convert the purchase order into a new invoice once its status becomes Fully Invoiced, since there are no remaining quantities available for invoicing.[\/vc_message][\/vc_column][\/vc_row]<\/p>\n<\/section>","protected":false},"author":17,"template":"","categories":[2189,2188,2196],"tags":[9978,9977,8354],"class_list":["post-137108","user_manual","type-user_manual","status-publish","hentry","category-purchase-orders","category-purchases","category-purchase-invoices","tag-partially-invoiced","tag-purchase","tag-purchase-orders"],"yoast_head":"\nConverting a Purchase Order into Multiple Purchase Invoices - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/user_manual\/converting-a-purchase-order-into-multiple-purchase-invoices\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Converting a Purchase Order into Multiple Purchase Invoices - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"[vc_row][vc_column][vc_column_text]If you receive products from the supplier in multiple shipments, you can convert the purchase order into multiple purchase invoices instead of creating a single invoice. 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