{"id":136646,"date":"2026-04-08T14:35:48","date_gmt":"2026-04-08T14:35:48","guid":{"rendered":"https:\/\/docs.daftra.com\/user_manual\/%d8%a8%d9%86%d9%88%d8%af-%d8%a7%d9%84%d8%b1%d9%88%d8%a7%d8%aa%d8%a8\/"},"modified":"2026-05-10T09:31:48","modified_gmt":"2026-05-10T09:31:48","slug":"payroll-items","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/payroll-items\/","title":{"rendered":"Adding Payroll Items Guide"},"content":{"rendered":"

[vc_row][vc_column][vc_column_text]<\/p>\n

The system allows you to create flexible payroll items based on employee data and attendance records, with the ability to test calculations before saving.<\/p>\n

[\/vc_column_text][vc_custom_heading text=”Accessing Payroll Items” font_container=”tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2″ use_theme_fonts=”yes” css=”.vc_custom_1778396393887{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}”][vc_column_text]<\/p>\n

From the main menu, go to \u201cPayroll<\/strong>\u201d, select \u201cPayroll Components<\/strong>\u201d, then click \u201cAdd<\/strong> Payroll<\/strong> Item<\/strong>.\u201d<\/p>\n

\"\"<\/h2>\n

When the \u201cSalary Component Information<\/strong>\u201d page opens, enter the basic item details, including:<\/p>\n

    \n
  • Name:<\/strong> Such as Bonus, Allowance, or Deduction.<\/li>\n
  • Type:<\/strong> Whether it is an Earning or Deduction.<\/li>\n<\/ul>\n

    You can also:<\/p>\n

      \n
    • Add a description for the payroll item.<\/li>\n
    • Set the item status as Active or Inactive.<\/li>\n
    • Select the related accounting account.<\/li>\n
    • Enable \u201cReference Value Only<\/strong>\u201d if you want to use the item for reference purposes without affecting the payroll calculation.<\/li>\n<\/ul>\n

      \"\"<\/p>\n

      [\/vc_column_text][vc_custom_heading text=”Selecting the Calculation Method” font_container=”tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2″ use_theme_fonts=”yes” css=”.vc_custom_1778401628212{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}”][vc_column_text]The system provides multiple calculation methods for payroll items. Choose the method that matches your payroll structure:<\/p>\n

        \n
      • Amount:<\/strong> Use this option to assign a fixed value, such as a monthly allowance or a predefined deduction.<\/li>\n
      • Formula:<\/strong> Use formulas to calculate values dynamically based on employee data such as the basic salary or attendance days.<\/li>\n
      • Condition (IF):<\/strong> Use conditions to apply the payroll item only when specific criteria are met, such as applying a deduction or granting an additional bonus under certain cases.<\/li>\n<\/ul>\n

        \"\"[\/vc_column_text][vc_custom_heading text=”Using Formulas and Testing Results” font_container=”tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2″ use_theme_fonts=”yes” css=”.vc_custom_1778402217785{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}”][vc_column_text]The Formula option helps you create dynamic payroll items that automatically change based on employee data.<\/p>\n

        For example, you can:<\/p>\n

        Calculate a bonus as a percentage of the employee\u2019s basic salary.
        \nMultiply a value when a specific condition is met.<\/p>\n

        The system automatically validates the entered data and applies the formula according to the defined conditions.<\/p>\n

        Testing the Formula Before Saving<\/h3>\n

        Before saving the payroll item, click \u201cTest Formula<\/strong>\u201d to verify the calculation results.
        \nSelect the employee and define the required period, and the system will display:
        \n<\/span><\/p>\n

          \n
        • The formula calculation result.<\/li>\n
        • The condition status, if applicable.<\/li>\n
        • The final payroll item value.<\/li>\n<\/ul>\n

          \"\"<\/b>[\/vc_column_text][vc_message message_box_style=”3d” message_box_color=”alert-warning”]Important<\/strong>: Ensure the employee has an active contract with a defined basic salary, and that attendance records are available for the selected period to ensure accurate calculation results.[\/vc_message][vc_custom_heading text=”Creating Payroll Items Using AI” font_container=”tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2″ use_theme_fonts=”yes” css=”.vc_custom_1778404209295{margin-left: 200px !important;background-color: #f6f9fc !important;border-radius: 4px !important;}”][vc_column_text]If you prefer not to write formulas manually, you can use the \u201cAI (Beta)<\/strong>\u201d option.
          \nEnter a description of the payroll item you want to create, or click \u201cReady Examples<\/strong>\u201d to use a predefined example, then click \u201cGenerate & Test<\/strong>.\u201d
          \n<\/span><\/p>\n

          \"\"<\/span><\/p>\n

          After reviewing the generated results and confirming the calculations are correct, click \u201cApply & Save<\/strong>.\u201d<\/p>\n

          \"\"<\/span>[\/vc_column_text][\/vc_column][\/vc_row][vc_row][vc_column][\/vc_column][\/vc_row]<\/p>\n<\/section>","protected":false},"author":29,"template":"","categories":[2200],"tags":[],"class_list":["post-136646","user_manual","type-user_manual","status-publish","hentry","category-manage-payrolls"],"yoast_head":"\nAdding Payroll Items Guide - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/user_manual\/payroll-items\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Adding Payroll Items Guide - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"[vc_row][vc_column][vc_column_text] The system allows you to create flexible payroll items based on employee data and attendance records, with the ability to test calculations before saving. 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