{"id":11019,"date":"2023-03-02T12:49:24","date_gmt":"2023-03-02T12:49:24","guid":{"rendered":"https:\/\/docs.daftra.com\/user_manual\/%d8%b4%d8%b1%d8%ad-%d8%b7%d8%b1%d9%8a%d9%82%d8%a9-%d8%ad%d8%b3%d8%a7%d8%a8-%d8%a3%d9%8a%d8%a7%d9%85-%d8%a7%d9%84%d8%ad%d8%b6%d9%88%d8%b1-%d9%84%d9%84%d9%85%d9%88%d8%b8%d9%81%d9%8a%d9%86\/"},"modified":"2026-01-26T09:30:14","modified_gmt":"2026-01-26T09:30:14","slug":"how-to-calculate-employees-attendance-days","status":"publish","type":"user_manual","link":"https:\/\/docs.daftra.com\/en\/user_manual\/how-to-calculate-employees-attendance-days\/","title":{"rendered":"How to Calculate Employees&#8217; Attendance Days"},"content":{"rendered":"<section class=\"wpb-content-wrapper\"><p>[vc_row][vc_column][vc_column_text]Calculating attendance and absence days, while considering leaves and official holidays, is essential for any company. It involves various procedures such as payroll disbursement, bonuses, and applying penalties. There are three methods for recording attendance in the system:<\/p>\n<ul>\n<li>Manual entry of attendance days<\/li>\n<li>Uploading a file for attendance<\/li>\n<li>Extracting attendance from a machine connected to the system<\/li>\n<\/ul>\n<p>Afterward, you can calculate the attendance for the logged days, either for a specific period like a few days, or through attendance logs that usually include a month, and determine the items related to salaries.<\/p>\n<p>Before recording and calculating attendance on the system, it&#8217;s important to register employees, assign them work shifts, and determine leaves and holidays for each of them.[\/vc_column_text][vc_custom_heading text=&#8221;Adding and Calculating the Attendance Days Manually&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1703580688901{background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text]You can manually record an employee&#8217;s attendance in the system on a daily basis without needing to connect the system to an attendance machine or importing externally prepared files. Simply head to <b>&#8220;Attendance Days&#8221;<\/b> under <b>&#8220;Attendance&#8221;<\/b> in the main menu, and click on the button <b>&#8220;Add Attendance Day&#8221;<\/b>.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11031 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h40_57.png\" alt=\"\" width=\"1730\" height=\"687\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h40_57.png 1730w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h40_57-300x119.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h40_57-1024x407.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h40_57-768x305.png 768w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h40_57-1536x610.png 1536w\" sizes=\"auto, (max-width: 1730px) 100vw, 1730px\" \/><\/p>\n<p>Select the employee, the date of attendance you are recording, and choose the shift type:<\/p>\n<ul>\n<li><b>Primary:<\/b> In case the employee is assigned to one shift, or if you wish to choose the first shift for an employee with two shifts.<\/li>\n<li><b>Secondary:<\/b> For recording attendance for the secondary shift of an employee with two shifts.<\/li>\n<\/ul>\n<p>Then press the <strong>&#8220;Next&#8221;<\/strong> button to complete the attendance details.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11033 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h46_26.png\" alt=\"\" width=\"1349\" height=\"440\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h46_26.png 1349w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h46_26-300x98.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h46_26-1024x334.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h46_26-768x250.png 768w\" sizes=\"auto, (max-width: 1349px) 100vw, 1349px\" \/><\/p>\n<p>You will find the recorded attendance date and the employee&#8217;s name from the previous step. You can choose one of three attendance statuses for the employee:<\/p>\n<ul>\n<li>Absent<\/li>\n<li>On Leave<\/li>\n<li>Present<\/li>\n<\/ul>\n<p>If the employee is absent, record the absence and leave any relevant notes about the absence.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11035 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h50_51.png\" alt=\"\" width=\"1086\" height=\"565\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h50_51.png 1086w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h50_51-300x156.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h50_51-1024x533.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h50_51-768x400.png 768w\" sizes=\"auto, (max-width: 1086px) 100vw, 1086px\" \/><\/p>\n<p>In the case of an employee&#8217;s leave, you need to select:<\/p>\n<ul>\n<li>The type of leave, such as regular, casual, or sick leave.<\/li>\n<li>The number of leave days deducted (Leave count) for this employee.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11037 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h49_54.png\" alt=\"\" width=\"1093\" height=\"598\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h49_54.png 1093w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h49_54-300x164.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h49_54-1024x560.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h49_54-768x420.png 768w\" sizes=\"auto, (max-width: 1093px) 100vw, 1093px\" \/><\/p>\n<p>In case of full attendance, you add the assigned shift times and the actual sign-in and sign-out times for comparison.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11039 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h53_03.png\" alt=\"\" width=\"1081\" height=\"763\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h53_03.png 1081w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h53_03-300x212.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h53_03-1024x723.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h53_03-768x542.png 768w\" sizes=\"auto, (max-width: 1081px) 100vw, 1081px\" \/><\/p>\n<p>You can record partial attendance for an employee. Click on the advanced settings in the attendance recording screen, and add the type of leave and the deducted leave days (Leave count) for this employee. Typically, you would enter a decimal number like 0.5 to count half a day as attendance and half as absence.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11041 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h53_44.png\" alt=\"\" width=\"1073\" height=\"668\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h53_44.png 1073w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h53_44-300x187.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h53_44-1024x637.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_09h53_44-768x478.png 768w\" sizes=\"auto, (max-width: 1073px) 100vw, 1073px\" \/>[\/vc_column_text][vc_custom_heading text=&#8221;Uploading and Calculating the Attendance Days by Uploading an External File&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1703581874210{background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text css=&#8221;.vc_custom_1703582288436{margin-left: 200px !important;}&#8221;]Instead of manually logging the attendance days day by day, you can upload a file that includes the employee names, and their sign-in and sign-out times weather you pull it from the attendance machine or manually record it on an Excel file. Here are the steps:[\/vc_column_text][vc_custom_heading text=&#8221;Preparing the Attendance File&#8221; font_container=&#8221;tag:h3|font_size:22|text_align:left|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221;][vc_column_text css=&#8221;.vc_custom_1747123894650{margin-left: 200px !important;}&#8221;]If you record the attendance and absence of your employees manually or by directly pulling the file from the attendance machine, you can upload the same file to the system to calculate the attendance and absence of your employees without the need to manually enter the attendance and departure for each employee.<\/p>\n<p>&nbsp;<\/p>\n<p>To begin, prepare the Excel file to include:<\/p>\n<ul>\n<li>The first column with the employee code ID registered in the system or their name.<\/li>\n<li>The second column should include the date and time of attendance (sign-in) in the first cell, followed by the same date and time of departure (sign-out) in the cell below it.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-11043\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h04_40.png\" alt=\"\" width=\"588\" height=\"571\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h04_40.png 588w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h04_40-300x291.png 300w\" sizes=\"auto, (max-width: 588px) 100vw, 588px\" \/><\/p>\n<p>Before uploading the file, make sure that the date format in the Excel file is the same format specified by you in the system; otherwise, you may receive an error message when importing the file.<\/p>\n<p>Ensure that all data matches the format shown in the previous image, particularly the date format. You can control the date format in the program through the <strong>&#8220;Account Settings&#8221;<\/strong> dropdown under <strong>&#8220;Settings&#8221;<\/strong> in the main menu.<\/p>\n<p><a href=\"https:\/\/www.daftra.com\/blog\/wp-content\/uploads\/2022\/09\/11-%D8%B5%D9%8A%D8%BA%D8%A9-%D8%A7%D9%84%D9%88%D9%82%D8%AA.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-34323 size-full\" translate=\"\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/ajkgjbgv.png\" alt=\"\" width=\"1024\" height=\"444\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/ajkgjbgv.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/ajkgjbgv-300x130.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/ajkgjbgv-768x333.png 768w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/> <\/a>[\/vc_column_text][vc_custom_heading text=&#8221;Uploading the Attendance File&#8221; font_container=&#8221;tag:h3|font_size:22|text_align:left|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221;][vc_column_text css=&#8221;.vc_custom_1703584773805{margin-left: 200px !important;}&#8221;]To import the attendance file from your device, click on <strong>&#8220;Attendance Logs&#8221;<\/strong> from the &#8220;Attendance&#8221; dropdown menu in the main menu. Then click on the <strong>&#8220;Import File&#8221;<\/strong> button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11047 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h08_08.png\" alt=\"\" width=\"1780\" height=\"748\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h08_08.png 1780w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h08_08-300x126.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h08_08-1024x430.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h08_08-768x323.png 768w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h08_08-1536x645.png 1536w\" sizes=\"auto, (max-width: 1780px) 100vw, 1780px\" \/><\/p>\n<p>Click on the <strong>&#8220;Choose file&#8221;<\/strong> button, and select the comma-separated file type, and do not select the machine type unless the file has been imported from a specific machine on the system and is associated with it.<\/p>\n<p>Click on the <strong>&#8220;Next Step&#8221;<\/strong> button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11049 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h10_17.png\" alt=\"\" width=\"1330\" height=\"678\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h10_17.png 1330w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h10_17-300x153.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h10_17-1024x522.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h10_17-768x392.png 768w\" sizes=\"auto, (max-width: 1330px) 100vw, 1330px\" \/><\/p>\n<p>Enable the<strong> &#8220;Ignore errors while importing&#8221;<\/strong> field.<\/p>\n<p>Click on the <strong>&#8220;Import&#8221;<\/strong> button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11053 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h10_53-1.png\" alt=\"\" width=\"1315\" height=\"561\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h10_53-1.png 1315w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h10_53-1-300x128.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h10_53-1-1024x437.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h10_53-1-768x328.png 768w\" sizes=\"auto, (max-width: 1315px) 100vw, 1315px\" \/><\/p>\n<p>A screen will appear indicating the success of the importing transaction like the screen shown below, and you might get an error message related to the date format, and then you would need to match the date format used in the system and in the file.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-11055\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h16_23.png\" alt=\"\" width=\"1331\" height=\"486\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h16_23.png 1331w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h16_23-300x110.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h16_23-1024x374.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h16_23-768x280.png 768w\" sizes=\"auto, (max-width: 1331px) 100vw, 1331px\" \/>[\/vc_column_text][vc_custom_heading text=&#8221;Calculating the Attendance Days after uploading the File&#8221; font_container=&#8221;tag:h3|font_size:22|text_align:left|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221;][vc_column_text]You can calculate specific attendance days by going to the <strong>&#8220;Attendance Days&#8221;<\/strong> dropdown in the main menu <strong>&#8220;Attendance&#8221;<\/strong>, then clicking on <b>&#8220;Calculate Attendance&#8221;<\/b><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11057 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h17_05.png\" alt=\"\" width=\"1753\" height=\"702\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h17_05.png 1753w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h17_05-300x120.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h17_05-1024x410.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h17_05-768x308.png 768w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h17_05-1536x615.png 1536w\" sizes=\"auto, (max-width: 1753px) 100vw, 1753px\" \/><\/p>\n<p>Select the period you want to calculate attendance for and choose one or more employees you want to calculate attendance for<\/p>\n<p>Activate <b>&#8220;Overwrite Manual Attendance Day&#8221;<\/b> if you wish not to alter the data of days whose attendance is counted like the attendance status and the number of working hours, to prevent manipulation.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11059 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h18_13.png\" alt=\"\" width=\"1313\" height=\"671\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h18_13.png 1313w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h18_13-300x153.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h18_13-1024x523.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h18_13-768x392.png 768w\" sizes=\"auto, (max-width: 1313px) 100vw, 1313px\" \/><\/p>\n<p>You can also choose an entire branch or department instead of calculating attendance for each employee individually<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11061 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h18_46.png\" alt=\"\" width=\"641\" height=\"640\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h18_46.png 641w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h18_46-300x300.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h18_46-150x150.png 150w\" sizes=\"auto, (max-width: 641px) 100vw, 641px\" \/><\/p>\n<p>After calculating the attendance, a message will appear confirming the successful calculation of the days in the system<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11063 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h19_31.png\" alt=\"\" width=\"1341\" height=\"447\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h19_31.png 1341w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h19_31-300x100.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h19_31-1024x341.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h19_31-768x256.png 768w\" sizes=\"auto, (max-width: 1341px) 100vw, 1341px\" \/><\/p>\n<p>By clicking on the desired attendance day to display its details, details specific to that day only will appear, such as the attendance status, the shift the employee belongs to, and the actual employee&#8217;s sign-in and sign-out time.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11065 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h21_47.png\" alt=\"\" width=\"1338\" height=\"660\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h21_47.png 1338w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h21_47-300x148.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h21_47-1024x505.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h21_47-768x379.png 768w\" sizes=\"auto, (max-width: 1338px) 100vw, 1338px\" \/><\/p>\n<p>And the actual working hours compared to the expected working hours.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11069 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h24_19.png\" alt=\"\" width=\"807\" height=\"376\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h24_19.png 807w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h24_19-300x140.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h24_19-768x358.png 768w\" sizes=\"auto, (max-width: 807px) 100vw, 807px\" \/>[\/vc_column_text][vc_custom_heading text=&#8221;Adding an Attendance Sheet and Viewing the Attendance Summary&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1703583688543{background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][vc_column_text]To calculate attendance for a periodic duration, which forms the basis for salaries and changes in leave balances, you can issue a monthly attendance sheet, for example. This is distinguished from calculating scattered attendance days as it is a cohesive period, with an attendance summary displaying the necessary and detailed data to monitor employee performance.<\/p>\n<p>&nbsp;<\/p>\n<p>To add a new sheet, click on the <b>&#8220;Attendance Sheets&#8221;<\/b> dropdown under <b>&#8220;Attendance&#8221;<\/b> from the main menu, then click on the <b>&#8220;Create Attendance Sheet&#8221;<\/b> button.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11071 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h25_04.png\" alt=\"\" width=\"1754\" height=\"694\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h25_04.png 1754w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h25_04-300x119.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h25_04-1024x405.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h25_04-768x304.png 768w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h25_04-1536x608.png 1536w\" sizes=\"auto, (max-width: 1754px) 100vw, 1754px\" \/><\/p>\n<p>Choose the period for which you want to calculate attendance and include in the sheet, and select one employee, a number of them, a department, a shift, or a designation to include in your sheet.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11073 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h26_27.png\" alt=\"\" width=\"1337\" height=\"766\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h26_27.png 1337w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h26_27-300x172.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h26_27-1024x587.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h26_27-768x440.png 768w\" sizes=\"auto, (max-width: 1337px) 100vw, 1337px\" \/><\/p>\n<p>After creating the sheet, you can view its full details and approve or reject it. The summary of the sheet includes the total number of working days, attendance and absence days and their percentages, as well as the actual and expected working hours and percentages, and the total times of delay or early leave and other information. This is in addition to a statement of types of leaves and what was obtained from each type.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11075 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h39_32.png\" alt=\"\" width=\"1174\" height=\"680\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h39_32.png 1174w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h39_32-300x174.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h39_32-1024x593.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h39_32-768x445.png 768w\" sizes=\"auto, (max-width: 1174px) 100vw, 1174px\" \/><\/p>\n<p>It also displays detailed information about attendance days, including sign-in and sign-out times and working hours. By clicking on the desired day, you can know all the attendance details specific to that day.[\/vc_column_text][vc_custom_heading text=&#8221;Attendance Reports&#8221; font_container=&#8221;tag:h2|font_size:28|text_align:center|color:%2304306b|line_height:2&#8243; use_theme_fonts=&#8221;yes&#8221; css=&#8221;.vc_custom_1703584073853{background-color: #f6f9fc !important;border-radius: 4px !important;}&#8221;][\/vc_column][\/vc_row][vc_row][vc_column][vc_column_text]<\/p>\n<article id=\"post-6927\" class=\"post-6927 post type-post status-publish format-standard has-post-thumbnail hentry category-manual\">\n<div class=\"post-inner-content\">\n<div class=\"entry-content\">\n<p>By heading to &#8220;Employees Reports&#8221; dropdown under &#8220;Reports&#8221; in the main menu, you can obtain comprehensive summary reports and detailed reports about everything related to your employees&#8217; attendance without any additional effort to prepare these reports!<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-46039 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/employee-reports-.png\" alt=\"\" width=\"1365\" height=\"631\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/employee-reports-.png 1365w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/employee-reports--300x139.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/employee-reports--1024x473.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/employee-reports--768x355.png 768w\" sizes=\"auto, (max-width: 1365px) 100vw, 1365px\" \/><\/p>\n<p>For example, you can view an attendance report for a specific employee for a time period you define, to follow up on their performance and evaluate it.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11079 size-full\" src=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h46_26.png\" alt=\"\" width=\"1714\" height=\"613\" srcset=\"https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h46_26.png 1714w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h46_26-300x107.png 300w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h46_26-1024x366.png 1024w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h46_26-768x275.png 768w, https:\/\/docs.daftra.com\/wp-content\/uploads\/2023\/03\/2023-12-26_10h46_26-1536x549.png 1536w\" sizes=\"auto, (max-width: 1714px) 100vw, 1714px\" \/><\/p>\n<\/div>\n<footer class=\"entry-meta\"><\/footer>\n<\/div>\n<\/article>\n<nav class=\"navigation post-navigation\" role=\"navigation\"><\/nav>\n<p>[\/vc_column_text][\/vc_column][\/vc_row]<\/p>\n<\/section>","protected":false},"author":13,"template":"","categories":[8009],"tags":[8214,8222],"class_list":["post-11019","user_manual","type-user_manual","status-publish","hentry","category-attendance-en","tag-attendance-days","tag-creating-attendance-sheet"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Calculate Employees&#039; Attendance Days - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/user_manual\/how-to-calculate-employees-attendance-days\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Calculate Employees&#039; Attendance Days - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"[vc_row][vc_column][vc_column_text]Calculating attendance and absence days, while considering leaves and official holidays, is essential for any company. 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