{"id":5169,"date":"2019-06-01T10:45:51","date_gmt":"2019-06-01T10:45:51","guid":{"rendered":"https:\/\/docs.daftra.com\/tutorial\/%d8%a5%d8%af%d8%a7%d8%b1%d8%a9-%d8%b7%d9%84%d8%a8%d8%a7%d8%aa-%d8%a7%d9%84%d8%b4%d8%b1%d8%a7%d8%a1\/"},"modified":"2026-10-13T10:16:14","modified_gmt":"2026-10-13T10:16:14","slug":"managing-purchase-invoices","status":"publish","type":"tutorial","link":"https:\/\/docs.daftra.com\/en\/tutorial\/managing-purchase-invoices\/","title":{"rendered":"Managing Purchase Invoices"},"content":{"rendered":"<div dir=\"ltr\" lang=\"en\">\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The <a style=\"color: #1a56db; text-decoration: underline;\" href=\"https:\/\/go.daftra.com\/v2\/owner\/entity\/purchase_order\/list\"><strong style=\"color: #111827;\">Purchase Invoices<\/strong><\/a> list displays all purchase invoices recorded in your account, along with the payment and delivery status of each invoice. From this list, you can search and filter invoices and perform bulk actions, such as printing multiple invoices in a single PDF file, exporting them, or deleting them.<\/p>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Table of Contents<\/strong><\/p>\n<ol style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><a style=\"color: #1a56db; text-decoration: underline;\" href=\"#open\"><strong style=\"color: #111827;\">Open the Purchase Invoices List<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><a style=\"color: #1a56db; text-decoration: underline;\" href=\"#list\"><strong style=\"color: #111827;\">List Contents<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><a style=\"color: #1a56db; text-decoration: underline;\" href=\"#filter\"><strong style=\"color: #111827;\">Search and Filter<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><a style=\"color: #1a56db; text-decoration: underline;\" href=\"#bulk\"><strong style=\"color: #111827;\">Select Invoices and Perform Bulk Actions<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><a style=\"color: #1a56db; text-decoration: underline;\" href=\"#print\"><strong style=\"color: #111827;\">Print Purchase Invoices for a Specific Period<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><a style=\"color: #1a56db; text-decoration: underline;\" href=\"#row\"><strong style=\"color: #111827;\">Actions for an Individual Invoice<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><a style=\"color: #1a56db; text-decoration: underline;\" href=\"#faq\"><strong style=\"color: #111827;\">Frequently Asked Questions<\/strong><\/a><\/li>\n<\/ol>\n<h2 id=\"open\">Open the Purchase Invoices List<\/h2>\n<ol style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">From the main menu, click <strong style=\"color: #111827;\">Purchases<\/strong>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Click <a style=\"color: #1a56db; text-decoration: underline;\" href=\"https:\/\/go.daftra.com\/v2\/owner\/entity\/purchase_order\/list\"><strong style=\"color: #111827;\">Purchase Invoices<\/strong><\/a>.<\/li>\n<\/ol>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">At the top of the list, you will find:<\/p>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Add Purchase Invoice<\/strong>: To create a <a style=\"color: #1a56db; text-decoration: underline;\" href=\"https:\/\/go.daftra.com\/owner\/purchase_invoices\/add\"><strong style=\"color: #111827;\">new purchase invoice<\/strong><\/a>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Settings<\/strong>: To open <a style=\"color: #1a56db; text-decoration: underline;\" href=\"https:\/\/go.daftra.com\/owner\/settings\/purchase_invoices\"><strong style=\"color: #111827;\">Purchase Invoice Settings<\/strong><\/a>. Permission to edit general settings is required.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Trash<\/strong>: To view deleted purchase invoices. This option is displayed to users who have the required permission and when deleted invoices exist.<\/li>\n<\/ul>\n<h2 id=\"list\">List Contents<\/h2>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Each invoice displays its number and date, supplier, total amount, balance due amount for partial payments, and payment and delivery statuses.<\/p>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Payment Status<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Delivery Status<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Unpaid \/ Partially Paid \/ Paid<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Delivered \/ Partially Delivered \/ Undelivered<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Returned \/ Overpaid \/ Draft<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Pending Delivery \/ Rejected \/ Partially Rejected<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div style=\"display: flex; gap: 10px; background: #f6f8fb; border-left: 4px solid #1a56db; border-radius: 6px; padding: 14px 16px; margin: 0 0 18px;\">\n<p><span style=\"flex: 0 0 auto; font-size: 18px; line-height: 1.6;\">\ud83d\udec8<\/span><\/p>\n<p style=\"margin: 0; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Note:<\/strong> The delivery status is displayed for invoices linked to inventory requisitions. By default, invoices are sorted by creation date, with the newest first. You can change the sorting order using <strong style=\"color: #111827;\">Sort By<\/strong>.<\/p>\n<\/div>\n<h2 id=\"filter\">Search and Filter<\/h2>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Use the search field and filters at the top of the list, such as supplier and date.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Click <strong style=\"color: #111827;\">Advanced Search<\/strong> to access additional filters, such as <strong style=\"color: #111827;\">Payment Status<\/strong> and <strong style=\"color: #111827;\">Delivery Status<\/strong>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The system retains the applied filters when you return to the list. Click <strong style=\"color: #111827;\">Reset Filter<\/strong> to display all invoices.<\/li>\n<\/ul>\n<h2 id=\"bulk\">Select Invoices and Perform Bulk Actions<\/h2>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Select invoices using the checkbox next to each invoice, or use the checkbox at the top of the list to choose one of the following:<\/p>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">All (Current Page)<\/strong>: Select only the invoices displayed on the current page.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">All (All Pages)<\/strong>: Select all invoices matching the current filters across all pages.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">None<\/strong>: Clear the selection.<\/li>\n<\/ul>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Then click <strong style=\"color: #111827;\">Actions<\/strong> (the number of selected invoices appears next to it) and choose an action:<\/p>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Action<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Description<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Print PDF<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Creates a single PDF file containing all selected invoices, each retaining its own layout, for printing or saving. A maximum of 200 invoices can be printed at a time.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Export<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Exports the data of the selected invoices to a file, allowing you to choose the fields to include.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Delete<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Deletes the selected invoices after confirmation and moves them to the Trash.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 id=\"print\">Print Purchase Invoices for a Specific Period<\/h2>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Example: Print all purchase invoices from 01\/04\/2023 to 30\/06\/2023.<\/p>\n<ol style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Open <a style=\"color: #1a56db; text-decoration: underline;\" href=\"https:\/\/go.daftra.com\/v2\/owner\/entity\/purchase_order\/list\"><strong style=\"color: #111827;\">Purchase Invoices<\/strong><\/a>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">In the date filter, select <strong style=\"color: #111827;\">01\/04\/2023<\/strong> to <strong style=\"color: #111827;\">30\/06\/2023<\/strong>, then click Search. Add any other filters you need, such as supplier.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">From the checkbox at the top of the list, select <strong style=\"color: #111827;\">All (All Pages)<\/strong> to include all invoices for the period, not just those on the first page.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Click <strong style=\"color: #111827;\">Actions<\/strong>, then <strong style=\"color: #111827;\">Print PDF<\/strong>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">A PDF file containing all invoices for the selected period will be generated. Open it to print or save it.<\/li>\n<\/ol>\n<div style=\"display: flex; gap: 10px; background: #f6f8fb; border-left: 4px solid #1a56db; border-radius: 6px; padding: 14px 16px; margin: 0 0 18px;\">\n<p><span style=\"flex: 0 0 auto; font-size: 18px; line-height: 1.6;\">\ud83d\udec8<\/span><\/p>\n<p style=\"margin: 0; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Maximum limit:<\/strong> You can print up to 200 invoices at a time. If you exceed this limit, the message <strong style=\"color: #111827;\">You cannot print more than 200 purchase orders<\/strong> appears. In this case, divide the period into smaller intervals (for example, print April, then May, then June) and print each interval separately.<\/p>\n<\/div>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Each invoice is printed using its own layout and paper size configured in <a style=\"color: #1a56db; text-decoration: underline;\" href=\"https:\/\/go.daftra.com\/owner\/invoice_layouts\/index\"><strong style=\"color: #111827;\">Invoice Layouts<\/strong><\/a>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">To print a statement of invoices (a table containing their numbers and totals) instead of the invoices themselves, use <strong style=\"color: #111827;\">Export<\/strong> with the same filters.<\/li>\n<\/ul>\n<h2 id=\"row\">Actions for an Individual Invoice<\/h2>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">From the actions menu next to each invoice, you can select <strong style=\"color: #111827;\">View<\/strong>, <strong style=\"color: #111827;\">Edit<\/strong>, <strong style=\"color: #111827;\">PDF<\/strong>, <strong style=\"color: #111827;\">Print<\/strong>, <strong style=\"color: #111827;\">Email to Supplier<\/strong>, <strong style=\"color: #111827;\">Clone<\/strong>, or <strong style=\"color: #111827;\">Delete<\/strong>.<\/p>\n<h2 id=\"faq\">Frequently Asked Questions<\/h2>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">I selected All, but only the first page was printed. Why?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">You selected <strong style=\"color: #111827;\">All (Current Page)<\/strong>. Select <strong style=\"color: #111827;\">All (All Pages)<\/strong> to include all invoices matching the filter.<\/p>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">The message &#8220;You cannot print more than 200 purchase orders&#8221; appeared. Why?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">More than 200 invoices were selected. Divide the period into smaller intervals and print each interval separately.<\/p>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">I cannot find a regular Print option under Actions. Why?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Bulk printing is performed using <strong style=\"color: #111827;\">Print PDF<\/strong>. Open the generated file and print it. The regular <strong style=\"color: #111827;\">Print<\/strong> button is available for each invoice individually.<\/p>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">Why some invoices are missing after filtering?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Check the other applied filters, such as payment status or supplier. Click <strong style=\"color: #111827;\">Reset Filter<\/strong>, then apply the filters again.<\/p>\n<\/div>\n","protected":false},"author":5,"featured_media":0,"template":"","categories":[2196],"tags":[21327,8626,21331,21330,21329,21334,21337,11155,21302,3930,21332,8624,21275,21336,21333,21335,21326,8132,21328,20857,21338],"class_list":["post-5169","tutorial","type-tutorial","status-publish","hentry","category-purchase-invoices","tag-actions","tag-add-purchase-invoice","tag-advanced-search","tag-all-all-pages","tag-all-current-page","tag-bulk-printing","tag-date-filter","tag-delete","tag-delivery-status","tag-export","tag-inventory-management-system","tag-manage-purchase-invoices","tag-payment-status-en","tag-print-invoices-for-a-specific-period","tag-print-pdf","tag-print-purchase-invoices","tag-product-management","tag-purchase-invoices","tag-sort-by","tag-trash","tag-you-cannot-print-more-than-200"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Managing Purchase Invoices - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/tutorial\/managing-purchase-invoices\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Managing Purchase Invoices - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"The Purchase Invoices list displays all purchase invoices recorded in your account, along with the payment and delivery status of each invoice. From this list, you can search and filter invoices and perform bulk actions, such as printing multiple invoices in a single PDF file, exporting them, or deleting them. 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