{"id":3805,"date":"2019-05-26T12:04:45","date_gmt":"2019-05-26T12:04:45","guid":{"rendered":"https:\/\/docs.daftra.com\/tutorial\/%d8%a5%d9%86%d8%b4%d8%a7%d8%a1-%d8%b9%d8%b1%d8%b6-%d8%b3%d8%b9%d8%b1\/"},"modified":"2026-10-21T11:09:30","modified_gmt":"2026-10-21T11:09:30","slug":"creating-an-estimate","status":"publish","type":"tutorial","link":"https:\/\/docs.daftra.com\/en\/tutorial\/creating-an-estimate\/","title":{"rendered":"Creating an Estimate"},"content":{"rendered":"<div dir=\"ltr\" lang=\"en\">\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">An estimate is a preliminary sales document you send to a prospective client with the details of the products or services and their estimated prices. This article explains how to create an estimate, save it and send or print it, and what happens after saving.<\/p>\n<div style=\"display: flex; gap: 10px; background: #f6f8fb; border-left: 4px solid #1a56db; border-radius: 6px; padding: 14px 16px; margin: 0 0 18px;\">\n<p><span style=\"flex: 0 0 auto; font-size: 18px; line-height: 1.6;\">\ud83d\udec8<\/span><\/p>\n<p style=\"margin: 0; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Note:<\/strong> You need the <strong style=\"color: #111827;\">Add New Estimates to All Clients<\/strong> or <strong style=\"color: #111827;\">Add New Estimates to His Own Clients<\/strong> permission. Without it, the system shows the message <strong style=\"color: #111827;\">You are not allowed to access this page<\/strong>. To see all products when choosing items, you need the <strong style=\"color: #111827;\">Invoice All Products<\/strong> permission; without it, you see only the products you added yourself. You can review each role&#8217;s permissions from the <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/roles\/index\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Roles<\/strong><\/a> screen.<\/p>\n<\/div>\n<div style=\"border: 1px solid #e5e7eb; border-radius: 8px; padding: 12px 16px; margin: 0 0 20px;\">\n<p style=\"margin: 0 0 6px; font-weight: bold; color: #111827;\">Contents<\/p>\n<ol style=\"margin: 0; padding-left: 22px;\">\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#access\"><strong style=\"color: #1a56db;\">How to access<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#steps\"><strong style=\"color: #1a56db;\">Steps: creating an estimate<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#save\"><strong style=\"color: #1a56db;\">Save options<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#fields\"><strong style=\"color: #1a56db;\">Fields and sections<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#rules\"><strong style=\"color: #1a56db;\">Rules and restrictions<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#errors\"><strong style=\"color: #1a56db;\">Error messages and solutions<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#effect\"><strong style=\"color: #1a56db;\">What happens after saving the estimate<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#settings\"><strong style=\"color: #1a56db;\">Statuses and settings that affect it<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#faq\"><strong style=\"color: #1a56db;\">FAQs<\/strong><\/a><\/li>\n<\/ol>\n<\/div>\n<h2 id=\"access\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">How to access<\/h2>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Direct link: <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/invoices\/add_estimate\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">New Estimate<\/strong><\/a>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">From the menu: click <strong style=\"color: #111827;\">Sales<\/strong>, then <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/invoices\/estimates\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Estimates<\/strong><\/a>, then click <strong style=\"color: #111827;\">New Estimate<\/strong>.<\/li>\n<\/ul>\n<div style=\"display: flex; gap: 10px; background: #f6f8fb; border-left: 4px solid #1a56db; border-radius: 6px; padding: 14px 16px; margin: 0 0 18px;\">\n<p><span style=\"flex: 0 0 auto; font-size: 18px; line-height: 1.6;\">\ud83d\udec8<\/span><\/p>\n<p style=\"margin: 0; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Note:<\/strong> If <strong style=\"color: #111827;\">Estimates<\/strong> doesn&#8217;t appear in the menu, make sure the <strong style=\"color: #111827;\">Sales<\/strong> app is enabled, and that <strong style=\"color: #111827;\">Estimates Module<\/strong> is turned on in <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/invoices\/estimates_settings\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Estimates Settings<\/strong><\/a>.<\/p>\n<\/div>\n<h2 id=\"steps\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Steps: creating an estimate<\/h2>\n<ol style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Open <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/invoices\/estimates\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Estimates<\/strong><\/a> and click <strong style=\"color: #111827;\">New Estimate<\/strong>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">From the <strong style=\"color: #111827;\">Method<\/strong> field, choose <strong style=\"color: #111827;\">Send via Email<\/strong> or <strong style=\"color: #111827;\">Print (Offline)<\/strong>. The save button at the bottom of the page changes to <strong style=\"color: #111827;\">Save &amp; Send Email<\/strong> or <strong style=\"color: #111827;\">Save &amp; Print<\/strong> depending on your choice.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Choose the <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/v2\/owner\/entity\/client\/list\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Client<\/strong><\/a> from the list. To add a client quickly without detailed data, click <strong style=\"color: #111827;\">New<\/strong>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Choose the <strong style=\"color: #111827;\">Order Source<\/strong> if order sources are enabled in your account.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">In the items table, choose the <strong style=\"color: #111827;\">Item<\/strong> by searching by name or code. To add a product or service quickly, click <strong style=\"color: #111827;\">New Product<\/strong> at the bottom of the list.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Enter the <strong style=\"color: #111827;\">Unit Price<\/strong> and <strong style=\"color: #111827;\">Quantity<\/strong>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Add the <strong style=\"color: #111827;\">Discount<\/strong> on the item if needed.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Choose the taxes for each item. To edit a tax name or rate, click <strong style=\"color: #111827;\">Tax Settings<\/strong>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">To review the estimate before saving, click <strong style=\"color: #111827;\">Preview<\/strong>. To go back to the form, click <strong style=\"color: #111827;\">Edit<\/strong>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Click the save button. The message <strong style=\"color: #111827;\">The estimate has been saved<\/strong> appears, and you move to the estimate page.<\/li>\n<\/ol>\n<h2 id=\"save\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Save options<\/h2>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Click the arrow next to the save button to choose another method:<\/p>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Option<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">What happens<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Save &amp; Send Email<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Saves the estimate and opens the step to send it to the client&#8217;s email.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Save &amp; Don&#8217;t Email<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Saves the estimate without sending it.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Save &amp; Print<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Saves the estimate and opens printing.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Save &amp; Don&#8217;t Print<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Saves the estimate without printing it.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Save &amp; Add New<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Saves the estimate and opens a new estimate form.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Save as Draft<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Saves the estimate as a draft to complete later.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 id=\"fields\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Fields and sections<\/h2>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Field<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Description<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Required<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Shown<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Method<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Send via Email<\/strong> or <strong style=\"color: #111827;\">Print (Offline)<\/strong>. Sets the default save button.<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">No<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Always<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/v2\/owner\/entity\/client\/list\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Client<\/strong><\/a><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The client the estimate is addressed to.<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Yes<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Always<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Order Source<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The order source the client came from. It moves automatically to the sales order or invoice when converted.<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">No<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">When order sources are enabled<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/products\/index\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Item<\/strong><\/a><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The product or service. The list shows the products you&#8217;re allowed to use based on the <strong style=\"color: #111827;\">Invoice All Products<\/strong> permission.<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Yes (at least one item)<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Always<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Description<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The item description as the client sees it.<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">No<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Always<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Unit Price<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The unit selling price. A price below the product&#8217;s registered minimum price isn&#8217;t accepted.<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Yes<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Always<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Quantity<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The required quantity of the item.<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Yes<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Always<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Discount<\/strong> (on the item)<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">A discount as an amount or percentage on the item.<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">No<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">When <strong style=\"color: #111827;\">How to Apply Discounts<\/strong> in <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/invoices\/settings\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Invoicing Settings<\/strong><\/a> is set to <strong style=\"color: #111827;\">Discount per Item<\/strong> or <strong style=\"color: #111827;\">Both Invoice Total and per Item<\/strong><\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/taxes\/index\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Taxes<\/strong><\/a><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The tax applied to the item. VAT is available by default at the rate of the account&#8217;s country.<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">No<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Always<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Discount<\/strong> (on the total)<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">A discount on the estimate total.<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">No<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">When <strong style=\"color: #111827;\">How to Apply Discounts<\/strong> is set to <strong style=\"color: #111827;\">Invoice Total Discount Only<\/strong> or <strong style=\"color: #111827;\">Both Invoice Total and per Item<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 id=\"rules\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Rules and restrictions<\/h2>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Without the <strong style=\"color: #111827;\">Invoice All Products<\/strong> permission, the user sees in the items only the products they added themselves.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">A user with the <strong style=\"color: #111827;\">Add New Estimates to His Own Clients<\/strong> permission can choose only the clients assigned to them.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">You can&#8217;t create an estimate for a suspended client.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">A unit price below the product&#8217;s registered minimum price isn&#8217;t accepted.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The number of estimates is subject to your plan&#8217;s invoice limit.<\/li>\n<\/ul>\n<h2 id=\"errors\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Error messages and solutions<\/h2>\n<table style=\"width: 100%; border-collapse: collapse; margin: 0 0 18px;\">\n<tbody>\n<tr>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Cause<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Message<\/th>\n<th style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; background: #f6f8fb; font-weight: bold;\">Solution<\/th>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The user doesn&#8217;t have the permission to add estimates.<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">You are not allowed to access this page<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Ask the account owner to add the permission to your role from <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/roles\/index\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Roles<\/strong><\/a>.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The unit price is below the product&#8217;s minimum price.<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Product (product name) has a minimum price (minimum price)<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Raise the unit price to the minimum or higher.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">The selected client is suspended.<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">Client is suspend<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Reactivate the client or choose another client.<\/td>\n<\/tr>\n<tr>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Missing or incorrect data in the form, such as not choosing the client or not adding items.<\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\"><strong style=\"color: #111827;\">The estimate could not be saved<\/strong><\/td>\n<td style=\"border: 1px solid #e5e7eb; padding: 10px 12px; text-align: left; vertical-align: top;\">Review the fields marked in red and complete them, then save again.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2 id=\"effect\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">What happens after saving the estimate<\/h2>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The estimate gets an automatic number and appears in <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/invoices\/estimates\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Estimates<\/strong><\/a>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The estimate doesn&#8217;t create journal entries, and doesn&#8217;t affect the stock or the client balance.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">You can later convert the estimate to an invoice from its page using <strong style=\"color: #111827;\">Convert To Invoice<\/strong>; then the invoice&#8217;s effects on the accounts and stock apply.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The creation is recorded in the account&#8217;s activity log.<\/li>\n<\/ul>\n<h2 id=\"settings\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Statuses and settings that affect it<\/h2>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Invoice All Products<\/strong> permission: on, all products appear in the items. Off, only the products the user added appear.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Estimates Settings<\/strong>: from <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/invoices\/estimates_settings\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Estimates Settings<\/strong><\/a> you can turn off <strong style=\"color: #111827;\">Estimates Module<\/strong> entirely, enable custom estimate statuses, and turn on <strong style=\"color: #111827;\">Apply Offers to Estimates<\/strong>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">How to Apply Discounts<\/strong> in <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/invoices\/settings\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Invoicing Settings<\/strong><\/a>: controls whether the discount appears on the item, on the total, or both.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Branches<\/strong>: if product sharing between branches isn&#8217;t enabled in <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/branches\/settings\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Branches Settings<\/strong><\/a>, only the current branch&#8217;s products appear.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\"><strong style=\"color: #111827;\">Minimum price<\/strong>: if the product has a minimum price, saving with a lower price is blocked.<\/li>\n<\/ul>\n<h2 id=\"faq\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">FAQs<\/h2>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">I added a new user to create estimates, but products don&#8217;t appear for them when creating an estimate. Why?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Because the user&#8217;s role doesn&#8217;t include the <strong style=\"color: #111827;\">Invoice All Products<\/strong> permission, so they see only the products they added themselves, and the new user hasn&#8217;t added any products. Open <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/roles\/index\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Roles<\/strong><\/a>, edit the user&#8217;s role, turn on the <strong style=\"color: #111827;\">Invoice All Products<\/strong> permission, then save. The user may need to sign in again. Changing the role applies to all users assigned to it, so if you want to apply it to one user only, create a separate role for them.<\/p>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">Why doesn&#8217;t the item discount appear?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Because <strong style=\"color: #111827;\">How to Apply Discounts<\/strong> in <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/invoices\/settings\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Invoicing Settings<\/strong><\/a> is set to <strong style=\"color: #111827;\">Invoice Total Discount Only<\/strong>. Change it to <strong style=\"color: #111827;\">Discount per Item<\/strong> or <strong style=\"color: #111827;\">Both Invoice Total and per Item<\/strong>.<\/p>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">Why don&#8217;t estimates appear in the menu?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">They may be turned off from <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/owner\/invoices\/estimates_settings\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Estimates Settings<\/strong><\/a>, or the user doesn&#8217;t have estimate permissions.<\/p>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">Does an estimate affect the stock or the accounts?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">No. An estimate doesn&#8217;t record entries or deduct from stock. That happens only after it is converted to an invoice.<\/p>\n<\/div>\n","protected":false},"author":5,"featured_media":0,"template":"","categories":[2036,2154],"tags":[4017,4013,24507,2352,24508,24512,3808,24511,24515,24514,24513,4014,24509,16374,24510,24516,2312,2296,2297,2353],"class_list":["post-3805","tutorial","type-tutorial","status-publish","hentry","category-sales","category-estimates","tag-convert-estimate-to-invoice","tag-create-estimate","tag-creating-an-estimate","tag-estimate-en","tag-estimate-creation","tag-estimate-permissions","tag-estimates","tag-estimates-settings","tag-how-do-i-convert-an-estimate-to-an-invoice","tag-how-do-i-create-an-estimate","tag-minimum-price-error","tag-new-estimate","tag-price-quote","tag-quotation","tag-save-and-send-estimate","tag-why-dont-products-appear-when-creating-an-estimate","tag---en"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Creating an Estimate - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/tutorial\/creating-an-estimate\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Creating an Estimate - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"An estimate is a preliminary sales document you send to a prospective client with the details of the products or services and their estimated prices. 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