{"id":158520,"date":"2026-11-08T10:14:28","date_gmt":"2026-11-08T10:14:28","guid":{"rendered":"https:\/\/docs.daftra.com\/tutorial\/permanently-delete-construction-invoices-credit-notes\/"},"modified":"2026-11-15T14:38:45","modified_gmt":"2026-11-15T14:38:45","slug":"permanently-delete-construction-invoices-credit-notes","status":"publish","type":"tutorial","link":"https:\/\/docs.daftra.com\/en\/tutorial\/permanently-delete-construction-invoices-credit-notes\/","title":{"rendered":"Permanently Deleting Construction Invoices and Credit Notes"},"content":{"rendered":"
\n

Invoices and credit notes linked to Construction Projects are not moved to the Trash<\/strong> when you delete them. They are permanently deleted along with all their data, because keeping them in the Trash could re-link them to Payment Certificates and contracts that have since changed. The confirmation message states this explicitly.<\/p>\n

\n
Required permissions<\/span>Edit & Delete All Invoices<\/strong> or Edit & Delete His Own (Created) Invoices<\/strong> (and the equivalent permissions for credit notes)<\/span><\/div>\n
How to access<\/span>Sales Invoices<\/strong><\/a> or Credit Notes<\/strong><\/a> > Delete<\/strong><\/span><\/div>\n<\/div>\n
\n

Table of Contents<\/p>\n

    \n
  1. Which records are permanently deleted?<\/strong><\/a><\/li>\n
  2. Deletion steps<\/strong><\/a><\/li>\n
  3. Bulk deletion<\/strong><\/a><\/li>\n
  4. Confirmation message priority<\/strong><\/a><\/li>\n
  5. After you deactivate the Construction app<\/strong><\/a><\/li>\n
  6. Cases that prevent deletion<\/strong><\/a><\/li>\n
  7. What is deleted with the invoice?<\/strong><\/a><\/li>\n
  8. Comparison with regular deletion<\/strong><\/a><\/li>\n
  9. Before you delete<\/strong><\/a><\/li>\n
  10. Frequently asked questions<\/strong><\/a><\/li>\n<\/ol>\n<\/div>\n

    Which records are permanently deleted?<\/h2>\n\n\n\n\n\n\n
    Record<\/th>\nWhen it counts as a Construction record<\/th>\n<\/tr>\n
    Invoice or credit note (as well as the refund receipt and the debit note)<\/td>\nIf it is linked to a Construction Project.<\/td>\n<\/tr>\n
    Payment Certificate invoice<\/td>\nIf it was created from a Payment Certificate.<\/td>\n<\/tr>\n
    Reverse Certificate credit note<\/td>\nIf it was created from a Reverse Certificate.<\/td>\n<\/tr>\n
    Advance Payment Invoice<\/td>\nIt is always permanently deleted because of its type.<\/td>\n<\/tr>\n<\/table>\n

    Deletion steps<\/h2>\n
      \n
    1. Open the invoice, or select several invoices from the list, and choose Delete<\/strong>.<\/li>\n
    2. The message appears: This (invoice\/credit note) will be permanently deleted! Are you sure you want to delete the following (invoice\/credit note) along with all its data?<\/strong><\/li>\n
    3. Confirm the deletion.<\/li>\n<\/ol>\n

      Bulk deletion<\/h2>\n
        \n
      • If all the selected records are Construction records, the permanent deletion message appears.<\/li>\n
      • In a mixed selection, the Construction records are permanently deleted, the remaining records are moved to the Trash<\/strong>, and the usual deletion message appears.<\/li>\n
      • The Document Type is mentioned in the message according to the selection; when types are mixed, the word “invoice” is used.<\/li>\n<\/ul>\n

        Confirmation message priority<\/h2>\n

        If the invoice is linked to a Payment Certificate and the deletion message for the linked Payment Certificate applies to it, that more specific message appears instead of the permanent deletion message.<\/p>\n

        After you deactivate the Construction app<\/h2>\n

        Permanent deletion continues as long as the Construction app is installed on the account, even if it is deactivated, so that Construction records do not start moving to the Trash.<\/p>\n

        Cases that prevent deletion<\/h2>\n\n\n\n\n\n
        Status<\/th>\nResult<\/th>\n<\/tr>\n
        An invoice whose retention was adjusted with a New Income<\/td>\nInvoice #Code cannot be deleted. Its retention deduction amount has been adjusted with an Income.<\/strong><\/td>\n<\/tr>\n
        An invoice with an approved Stock Request<\/td>\nDeletion is blocked with the usual message for approved requests.<\/td>\n<\/tr>\n
        A Point of Sales invoice in a closed Pos Shift<\/td>\nDeletion is blocked with the usual message for Point of Sales shifts.<\/td>\n<\/tr>\n<\/table>\n

        What is deleted with the invoice?<\/h2>\n
          \n
        • The invoice or credit note and its items.<\/li>\n
        • Its Journal Entries, so the balances of the affected accounts are recalculated.<\/li>\n
        • The stock movements it generated, if any.<\/li>\n
        • Its links to the project and the contract, so it disappears from the contract’s invoices tab and from the project file.<\/li>\n
        • No record is created in the Trash<\/strong>, so no Restore<\/strong> option appears for this record.<\/li>\n<\/ul>\n

          Comparison with regular deletion<\/h2>\n\n\n\n\n\n\n
          <\/th>\nRegular invoice<\/th>\nConstruction invoice<\/th>\n<\/tr>\n
          After deletion<\/td>\nMoved to the Trash<\/strong><\/td>\nPermanently deleted<\/td>\n<\/tr>\n
          Restoring<\/td>\nPossible from the Trash<\/td>\nNot possible<\/td>\n<\/tr>\n
          Confirmation message<\/td>\nThe usual deletion message<\/td>\nThis %s will be permanently deleted! …<\/strong><\/td>\n<\/tr>\n
          Permission<\/td>\nThe usual deletion permission<\/td>\nThe same permission<\/td>\n<\/tr>\n<\/table>\n

          Before you delete<\/h2>\n
            \n
          • If the invoice comes from a Payment Certificate, consider canceling the Payment Certificate or issuing a Reverse Certificate instead of deleting.<\/li>\n
          • If the invoice’s retention was adjusted, delete the Income first.<\/li>\n
          • In bulk deletion, separate Construction invoices from other invoices so you know which ones will be permanently deleted.<\/li>\n<\/ul>\n

            Frequently asked questions<\/h2>\n

            Can I restore a deleted Construction invoice?<\/h3>\n

            No. It does not go through the Trash.<\/p>\n

            Does this apply to regular invoices?<\/h3>\n

            No. Invoices that are not linked to Construction move to the Trash as usual.<\/p>\n

            What happens to the invoice’s Journal Entries?<\/h3>\n

            They are deleted with the invoice, as in any deletion.<\/p>\n

            Why did the usual deletion message appear even though some of the selected records are Construction records?<\/h3>\n

            Because the selection is mixed. The Construction records are still permanently deleted.<\/p>\n

            I deactivated the Construction app. Do the invoices go to the Trash?<\/h3>\n

            No, as long as the app is installed.<\/p>\n

            Is the deletion recorded in the Activity Log?<\/h3>\n

            The deletion action is recorded as usual, but the record itself cannot be restored.<\/p>\n

            How do I know whether an invoice is a Construction invoice?<\/h3>\n

            If it is linked to a Construction Project, or was created from a Payment Certificate or a Reverse Certificate.<\/p>\n

            Can I delete a Payment Certificate invoice from the contract?<\/h3>\n

            Yes, with the usual Validity, and it is deleted permanently.<\/p>\n

            Does bulk Deleting from the Invoices list apply the rule?<\/h3>\n

            Yes, to each record according to how it is linked.<\/p>\n

            Is the Payment Certificate deleted along with its invoice?<\/h3>\n

            No, the Payment Certificate remains; the Deleting message for the linked Payment Certificate may appear.<\/p>\n<\/div>\n","protected":false},"author":39,"featured_media":0,"template":"","categories":[2070,15599,17195],"tags":[],"class_list":["post-158520","tutorial","type-tutorial","status-publish","hentry","category-operations","category-construction","category-payment-certificates"],"yoast_head":"\nPermanently Deleting Construction Invoices and Credit Notes - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/tutorial\/permanently-delete-construction-invoices-credit-notes\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Permanently Deleting Construction Invoices and Credit Notes - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"Invoices and credit notes linked to Construction Projects are not moved to the Trash when you delete them. 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