{"id":158444,"date":"2026-11-08T10:13:32","date_gmt":"2026-11-08T10:13:32","guid":{"rendered":"https:\/\/docs.daftra.com\/tutorial\/%d8%a5%d9%86%d8%b4%d8%a7%d8%a1-%d8%a3%d9%85%d8%b1-%d8%b4%d8%b1%d8%a7%d8%a1-%d9%85%d9%86-%d9%85%d9%88%d8%a7%d8%af-%d8%b9%d9%82%d8%af-%d8%a7%d9%84%d9%85%d9%82%d8%a7%d9%88%d9%84%d8%a7%d8%aa-%d9%88%d8%b1\/"},"modified":"2026-11-15T13:48:41","modified_gmt":"2026-11-15T13:48:41","slug":"creating-a-purchase-order-from-construction-contract-materials-and-linking-it-to-the-project","status":"publish","type":"tutorial","link":"https:\/\/docs.daftra.com\/en\/tutorial\/creating-a-purchase-order-from-construction-contract-materials-and-linking-it-to-the-project\/","title":{"rendered":"Creating a Purchase Order from Construction Contract Materials and Linking It to the Project"},"content":{"rendered":"<div dir=\"ltr\" lang=\"en\">\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The <strong style=\"color: #111827;\">Purchase Order<\/strong> option creates an order to the supplier for the selected contract materials, filled in and linked to the contract project. Every document converted from the purchase order later (such as the purchase invoice) also stays linked to the project.<\/p>\n<div style=\"background: #f6f8fb; border: 1px solid #e5e7eb; border-radius: 8px; padding: 12px 16px; margin: 0 0 20px; font-size: 15px; line-height: 1.8;\">\n<div style=\"display: flex; gap: 8px; padding: 4px 0;\"><span style=\"min-width: 120px; color: #6b7280;\">Required Permissions<\/span><span style=\"color: #1f2430;\"><strong style=\"color: #111827;\">Manage Purchase Orders<\/strong> + the permission to view the contract; the <strong style=\"color: #111827;\">Purchase Cycle<\/strong> app.<\/span><\/div>\n<div style=\"display: flex; gap: 8px; padding: 4px 0;\"><span style=\"min-width: 120px; color: #6b7280;\">How to Access<\/span><span style=\"color: #1f2430;\"><strong style=\"color: #111827;\">Construction<\/strong> \u2192 <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/v2\/owner\/entity\/construction_contract\/list\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Contracts<\/strong><\/a> \u2192 open the contract \u2192 the <strong style=\"color: #111827;\">Work Items<\/strong> tab \u2192 <strong style=\"color: #111827;\">Purchase Options<\/strong> \u2192 <strong style=\"color: #111827;\">Purchase Order<\/strong><\/span><\/div>\n<\/div>\n<div style=\"border: 1px solid #e5e7eb; border-radius: 8px; padding: 12px 16px; margin: 0 0 20px;\">\n<p style=\"margin: 0 0 6px; font-weight: bold; color: #111827;\">Table of Contents<\/p>\n<ol style=\"margin: 0; padding-left: 22px;\">\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#after\"><strong style=\"color: #1a56db;\">After Saving<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#convert\"><strong style=\"color: #1a56db;\">Converting the Purchase Order to an Invoice<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#fields-errors\"><strong style=\"color: #1a56db;\">Validation on Saving<\/strong><\/a><\/li>\n<li style=\"margin-bottom: 4px;\"><a style=\"color: #1a56db;\" href=\"#faq\"><strong style=\"color: #1a56db;\">FAQs<\/strong><\/a><\/li>\n<\/ol>\n<\/div>\n<h2 id=\"after\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">After Saving<\/h2>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The order is saved with the <strong style=\"color: #111827;\">Pending<\/strong> status like any purchase order.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">No journal entry or stock transaction until the purchase invoice is created.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Cancel takes you back to <a style=\"color: #1a56db;\" href=\"https:\/\/go.daftra.com\/v2\/owner\/entity\/purchase_order\/list\" target=\"_blank\" rel=\"noopener\"><strong style=\"color: #1a56db;\">Purchase Orders<\/strong><\/a>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">When the order is converted to an invoice, the cost center appears empty.<\/li>\n<\/ul>\n<h2 id=\"convert\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Converting the Purchase Order to an Invoice<\/h2>\n<ol style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Open the purchase order and click <strong style=\"color: #111827;\">Convert to Purchase Invoice<\/strong>.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The items, quantities, prices, and supplier are moved to the invoice, and stay linked to the project.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The cost center field appears empty in the converted invoice; choose it manually.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">On saving, the invoice journal entry is created and the stock transaction is recorded according to receiving.<\/li>\n<\/ol>\n<h2 id=\"fields-errors\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">Validation on Saving<\/h2>\n<ul style=\"margin: 0 0 16px; padding-left: 26px;\">\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The supplier is required, and it must exist.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">The discount doesn&#8217;t exceed 100%, and the date is in the account format and outside closed periods.<\/li>\n<li style=\"margin-bottom: 10px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Saving is not possible in a suspended branch or warehouse.<\/li>\n<\/ul>\n<h2 id=\"faq\" style=\"font-size: 22px; font-weight: bold; color: #111827; margin: 32px 0 14px; padding-bottom: 8px; border-bottom: 2px solid #eef0f3;\">FAQs<\/h2>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">Is the purchase order linked to the project?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Yes, automatically.<\/p>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">Are cost centers filled in the invoice converted from the order?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">No; automatic filling is only for the invoice created directly from the contract.<\/p>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">Can I start with a purchase order without quotations?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Yes.<\/p>\n<h3 style=\"font-size: 18px; font-weight: bold; color: #111827; margin: 24px 0 10px;\">Why is the cost center field empty in some lines?<\/h3>\n<p style=\"margin: 0 0 14px; line-height: 1.9; font-size: 16px; color: #1f2430;\">Because the material is distributed over more than one cost center.<\/p>\n<\/div>\n","protected":false},"author":17,"featured_media":0,"template":"","categories":[2070,15599,16736],"tags":[15689,30675,30674,21273,8136,28312,4978,8354,28313],"class_list":["post-158444","tutorial","type-tutorial","status-publish","hentry","category-operations","category-construction","category-contracts-construction","tag-construction","tag-convert-to-purchase-invoice","tag-manage-purchase-orders","tag-pending-en","tag-purchase-cycle","tag-purchase-options","tag-purchase-order","tag-purchase-orders","tag-work-items"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v17.8 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Creating a Purchase Order from Construction Contract Materials and Linking It to the Project - Daftra Knowledge Base<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/tutorial\/creating-a-purchase-order-from-construction-contract-materials-and-linking-it-to-the-project\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Creating a Purchase Order from Construction Contract Materials and Linking It to the Project - Daftra Knowledge Base\" \/>\n<meta property=\"og:description\" content=\"The Purchase Order option creates an order to the supplier for the selected contract materials, filled in and linked to the contract project. 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