{"id":158192,"date":"2026-10-26T07:36:52","date_gmt":"2026-10-26T07:36:52","guid":{"rendered":"https:\/\/docs.daftra.com\/tutorial\/deduct-inventory-immediately-sales-invoice\/"},"modified":"2026-11-11T15:13:28","modified_gmt":"2026-11-11T15:13:28","slug":"deduct-inventory-immediately-sales-invoice","status":"publish","type":"tutorial","link":"https:\/\/docs.daftra.com\/en\/tutorial\/deduct-inventory-immediately-sales-invoice\/","title":{"rendered":"Deducting Inventory Immediately When You Save a Sales Invoice"},"content":{"rendered":"
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In Daftra, goods are deducted from Inventory as soon as you issue a sales invoice, unless the Requisitions for Sales Invoices<\/strong> option is enabled. In that case, each invoice creates a Requisition with the status Pending Delivery<\/strong>, and the goods are not deducted until it is approved. To deduct goods immediately when you save the invoice, turn this option off.<\/p>\n

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Required permissions<\/span>Edit General Settings<\/strong>, which you set under Roles<\/strong><\/a>.<\/span><\/div>\n
How to access<\/span>Direct link: Product Settings<\/strong><\/a>. Or go to Product Settings<\/strong> > Product Settings<\/strong> > Requisitions<\/strong>.<\/span><\/div>\n<\/div>\n
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Article Contents<\/p>\n

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  1. The Difference Between Direct Deduction and Deduction by Requisition<\/strong><\/a><\/li>\n
  2. Steps to Enable Direct Deduction<\/strong><\/a><\/li>\n
  3. When Are Goods Actually Deducted?<\/strong><\/a><\/li>\n
  4. Before You Turn Off Requisitions<\/strong><\/a><\/li>\n
  5. How Do You Confirm That Goods Were Deducted?<\/strong><\/a><\/li>\n
  6. Frequently Asked Questions<\/strong><\/a><\/li>\n<\/ol>\n<\/div>\n

    The Difference Between Direct Deduction and Deduction by Requisition<\/h2>\n\n\n\n\n\n\n\n
    <\/th>\nRequisitions for Sales Invoices: Disabled<\/th>\nRequisitions for Sales Invoices: Enabled<\/th>\n<\/tr>\n
    When are goods deducted?<\/strong><\/td>\nAs soon as you save and issue the invoice.<\/td>\nAfter the Requisition linked to the invoice is approved.<\/td>\n<\/tr>\n
    What is created with the invoice?<\/strong><\/td>\nA direct inventory movement from the selected warehouse.<\/td>\nAn automatic issue Requisition with the status Pending Delivery<\/strong> in Requisitions<\/strong><\/a>.<\/td>\n<\/tr>\n
    Returns<\/strong><\/td>\nGoods are added back to Inventory as soon as you save.<\/td>\nAn add Requisition is created, and it must be approved.<\/td>\n<\/tr>\n
    Best for<\/strong><\/td>\nSelling and delivering at the same time, such as in shops.<\/td>\nCompanies where the storekeeper delivers the goods after the sale, or where delivery happens in batches.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n
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    \ud83d\udec8<\/span><\/p>\n

    Note:<\/strong> This option applies only to sales invoices and returns. Purchase Invoices have a separate option called Requisitions for Purchase Invoices<\/strong>.<\/p>\n<\/div>\n

    Steps to Enable Direct Deduction<\/h2>\n
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    1. Open Product Configuration<\/strong><\/a>.<\/li>\n
    2. Go to the Stock<\/strong> Requisitions<\/strong> section.<\/li>\n
    3. Turn off the Requisitions for Sales Invoices<\/strong> option so that it becomes Disabled<\/strong>.<\/li>\n
    4. Click Save<\/strong>. The message Inventory settings saved successfully<\/strong> appears.<\/li>\n<\/ol>\n

      From now on, every Sales Invoice you issue deducts its items from the warehouse directly, and no Requisition is created for it.<\/p>\n

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      \u26a0<\/span><\/p>\n

      Note:<\/strong> Enabling the Purchase Cycle<\/strong> app automatically enables the Requisitions for Sales Invoices<\/strong> option. If you notice that invoices have started creating Requisitions after you enabled the app, this is the reason, and you can turn the option off using the same steps.<\/p>\n<\/div>\n

      When Is Stock Actually Deducted?<\/h2>\n

      Even when Requisitions are turned off, the following conditions must be met for an item to be deducted:<\/p>\n\n\n\n\n\n\n\n\n
      Condition<\/th>\nDetails<\/th>\n<\/tr>\n
      Issued invoice<\/strong><\/td>\nAn invoice saved as a draft<\/strong> does not deduct anything until you issue it.<\/td>\n<\/tr>\n
      Product that tracks inventory<\/strong><\/td>\nOnly a product with Track Inventory<\/strong> enabled is deducted; services are not deducted.<\/td>\n<\/tr>\n
      Inventory app enabled<\/strong><\/td>\nWithout the Inventory app, there are no stock balances to deduct from.<\/td>\n<\/tr>\n
      Warehouse<\/strong><\/td>\nItems are deducted from the warehouse specified in the invoice.<\/td>\n<\/tr>\n
      Available quantity<\/strong><\/td>\nIf Allow Negative Stock<\/strong> is not enabled, you cannot issue an invoice for a quantity greater than the warehouse balance.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

      Estimates and Sales Orders do not deduct from Inventory, because they are not invoices.<\/p>\n

      Before You Turn Off Requisitions<\/h2>\n