{"id":158003,"date":"2026-10-27T13:43:13","date_gmt":"2026-10-27T13:43:13","guid":{"rendered":"https:\/\/docs.daftra.com\/?post_type=tutorial&p=158003"},"modified":"2026-11-11T09:22:07","modified_gmt":"2026-11-11T09:22:07","slug":"adding-a-receivable-cheque-receiving-a-cheque-from-a-client","status":"publish","type":"tutorial","link":"https:\/\/docs.daftra.com\/en\/tutorial\/adding-a-receivable-cheque-receiving-a-cheque-from-a-client\/","title":{"rendered":"Adding a Receivable Cheque (Receiving a Cheque from a Client)"},"content":{"rendered":"
\n

Receiving a cheque records a cheque you got from a client or any other party. It appears in Receivable Cheques with the status Received<\/strong>, and a journal entry is created that reduces the balance of the party you received it from and records the cheque in Receivable Notes until it\u2019s collected.<\/p>\n

\n
Required permissions<\/span>Manage Receivable Cheques<\/strong>, set from Roles<\/strong><\/a>.<\/span><\/div>\n
How to access<\/span>Direct link: Receive Cheque<\/strong><\/a>. Or from Receivable Cheques<\/strong><\/a> \u2192 Receive Cheque<\/strong>.<\/span><\/div>\n<\/div>\n
\n

Contents<\/p>\n

    \n
  1. Steps to receive a cheque<\/strong><\/a><\/li>\n
  2. Cheque fields<\/strong><\/a><\/li>\n
  3. Effect on the system<\/strong><\/a><\/li>\n
  4. Error messages and solutions<\/strong><\/a><\/li>\n
  5. FAQs<\/strong><\/a><\/li>\n<\/ol>\n<\/div>\n

    Steps to receive a cheque<\/h2>\n
      \n
    1. Open Receivable Cheques<\/strong><\/a> and click Receive Cheque<\/strong>.<\/li>\n
    2. Fill in the fields under Receivable Cheque Information<\/strong>.<\/li>\n
    3. Attach an image of the cheque if you want.<\/li>\n
    4. Click Receive<\/strong>. The message Receivable cheque added successfully<\/strong> appears and you\u2019re taken to the cheque page.<\/li>\n<\/ol>\n

      Cheque fields<\/h2>\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n
      Field<\/th>\nRequired<\/th>\nNotes<\/th>\n<\/tr>\n
      Amount<\/strong> and currency<\/td>\nYes<\/td>\nThe default currency is the account\u2019s currency, and you can choose any currency.<\/td>\n<\/tr>\n
      Description<\/strong><\/td>\nNo<\/td>\n<\/td>\n<\/tr>\n
      Issue Date<\/strong><\/td>\nYes<\/td>\nThe date of the receipt journal entry. It can\u2019t be in a closed period.<\/td>\n<\/tr>\n
      Due date<\/strong><\/td>\nNo<\/td>\nThe cheque can\u2019t be collected before this date.<\/td>\n<\/tr>\n
      Cheque Number<\/strong><\/td>\nYes<\/td>\nThe number of the paper cheque. It can\u2019t be changed after saving.<\/td>\n<\/tr>\n
      Received Account<\/strong><\/td>\nYes<\/td>\nThe account you received the cheque from, such as the client\u2019s account in the chart of accounts.<\/td>\n<\/tr>\n
      Name on Cheque<\/strong><\/td>\nYes<\/td>\n<\/td>\n<\/tr>\n
      Collect Account<\/strong><\/td>\nYes<\/td>\nThe account the amount is added to on collection, such as a bank account.<\/td>\n<\/tr>\n
      Endorse<\/strong> and Name<\/strong><\/td>\nNo<\/td>\nIf the cheque was endorsed to you, enable Endorse and enter the endorser\u2019s name.<\/td>\n<\/tr>\n
      Receivable Notes Account<\/strong><\/td>\nNo<\/td>\nAppears only when Specify per Each<\/strong> is selected in account routing.<\/td>\n<\/tr>\n
      Attachment<\/strong><\/td>\nNo<\/td>\nOne file up to 5MB.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n
      \n

      \ud83d\udec8<\/span><\/p>\n

      Note:<\/strong> The Received Account<\/strong> and Collect Account<\/strong> fields list all accounts in the chart of accounts that aren\u2019t suspended, so choose the correct account carefully.<\/p>\n<\/div>\n

      Effect on the system<\/h2>\n\n\n\n\n\n\n\n\n
      Location<\/th>\nWhat happens<\/th>\n<\/tr>\n
      Cheque<\/strong><\/td>\nSaved with the status Received<\/strong>.<\/td>\n<\/tr>\n
      Journal entry<\/strong><\/td>\nDebit Receivable Notes, credit the Received Account, dated the Issue Date.<\/td>\n<\/tr>\n
      Client balance<\/strong><\/td>\nDecreases by the cheque amount if you chose the client\u2019s account.<\/td>\n<\/tr>\n
      Bank<\/strong><\/td>\nNot affected until collection.<\/td>\n<\/tr>\n
      Activity Logs<\/strong><\/td>\nThe addition is logged.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

      Error messages and solutions<\/h2>\n\n\n\n\n\n\n\n
      Message shown<\/th>\nCause<\/th>\nSolution<\/th>\n<\/tr>\n
      This date is in a closed financial period<\/strong><\/td>\nThe date is within a closed period.<\/td>\nChoose a date outside the closed period or reopen the period.<\/td>\n<\/tr>\n
      (Account) is suspended. Please choose a different account.<\/strong><\/td>\nYou chose a suspended account.<\/td>\nChoose another account or reactivate it.<\/td>\n<\/tr>\n
      This Field is Required<\/strong><\/td>\nYou enabled Endorse without entering the name.<\/td>\nEnter the name.<\/td>\n<\/tr>\n
      File exceeds the maximum upload size<\/strong><\/td>\nThe attachment is larger than 5MB.<\/td>\nReduce the file size.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

      FAQs<\/h2>\n

      How do I record a cheque from a client?<\/h3>\n

      Choose the client\u2019s account in Received Account<\/strong>, and your bank account in Collect Account<\/strong>.<\/p>\n

      Does the cheque pay the client\u2019s invoice?<\/h3>\n

      No. The cheque isn\u2019t linked to invoices; only the client\u2019s balance decreases.<\/p>\n

      Can a cheque number be repeated?<\/h3>\n

      The system doesn\u2019t prevent it, so double-check the number.<\/p>\n<\/div>\n","protected":false},"author":39,"featured_media":0,"template":"","categories":[2122,2124],"tags":[29972,7034,29973,29962,29963,29971],"class_list":["post-158003","tutorial","type-tutorial","status-publish","hentry","category-cheque-cycle","category-manage-receivable-cheques","tag-add-cheque","tag-cheque-cycle","tag-client-cheque","tag-receivable-cheques","tag-receivable-notes","tag-receive-cheque"],"yoast_head":"\nAdding a Receivable Cheque (Receiving a Cheque from a Client) - Daftra Knowledge Base<\/title>\n<meta name=\"description\" content=\"Learn how to add a receivable cheque received from a client: the cheque fields, the journal entry created, and common error messages.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/docs.daftra.com\/en\/tutorial\/adding-a-receivable-cheque-receiving-a-cheque-from-a-client\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Adding a Receivable Cheque (Receiving a Cheque from a Client) - 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