{"id":157999,"date":"2026-10-27T13:42:11","date_gmt":"2026-10-27T13:42:11","guid":{"rendered":"https:\/\/docs.daftra.com\/?post_type=tutorial&p=157999"},"modified":"2026-11-11T08:42:35","modified_gmt":"2026-11-11T08:42:35","slug":"receivable-cheques-cycle-concepts-and-workflow","status":"publish","type":"tutorial","link":"https:\/\/docs.daftra.com\/en\/tutorial\/receivable-cheques-cycle-concepts-and-workflow\/","title":{"rendered":"Receivable Cheques Cycle: Concepts and Workflow"},"content":{"rendered":"
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A receivable cheque is a cheque you receive from a client or any other party as payment to your business. The Cheque Cycle<\/strong> app lets you track the cheque from the moment you receive it until it\u2019s collected or rejected, and creates the journal entries automatically at each stage.<\/p>\n

You can collect a cheque in two ways: collect it directly, or deposit it in the bank first and collect it once it clears. This guide explains the concepts, statuses, journal entries, settings, and permissions.<\/p>\n

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Required permissions<\/span>Manage Receivable Cheques<\/strong>, set from Roles<\/strong><\/a>.<\/span><\/div>\n
How to access<\/span>Direct link: Receivable Cheques<\/strong><\/a>. Or from the main menu: Cheque Cycle<\/strong> \u2192 Receivable Cheques<\/strong>.<\/span><\/div>\n<\/div>\n
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Contents<\/p>\n

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  1. Enable the Cheque Cycle<\/strong><\/a><\/li>\n
  2. Receivable cheque statuses<\/strong><\/a><\/li>\n
  3. The two collection paths<\/strong><\/a><\/li>\n
  4. Journal entries at each stage<\/strong><\/a><\/li>\n
  5. Accounts used<\/strong><\/a><\/li>\n
  6. Screen locations<\/strong><\/a><\/li>\n
  7. Important notes<\/strong><\/a><\/li>\n
  8. FAQs<\/strong><\/a><\/li>\n<\/ol>\n<\/div>\n

    Enable the Cheque Cycle<\/h2>\n
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    1. Open Apps Manager<\/strong><\/a>.<\/li>\n
    2. Enable the Cheque Cycle<\/strong> app.<\/li>\n<\/ol>\n
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      \ud83d\udec8<\/span><\/p>\n

      Note:<\/strong> This app requires the Accounting app to be enabled, because cheques create journal entries.<\/p>\n<\/div>\n

      Receivable cheque statuses<\/h2>\n\n\n\n\n\n\n\n
      Status<\/th>\nMeaning<\/th>\nAvailable actions<\/th>\n<\/tr>\n
      Received<\/strong><\/td>\nYou received the cheque, and it hasn\u2019t been collected or deposited yet.<\/td>\nCollect<\/strong>, Deposit<\/strong>, Reject<\/strong>, Edit, Delete<\/td>\n<\/tr>\n
      Deposited<\/strong><\/td>\nYou deposited the cheque in the bank and are waiting for it to clear.<\/td>\nCollect<\/strong>, Reject<\/strong>, Undo Deposition<\/strong><\/td>\n<\/tr>\n
      Collected<\/strong><\/td>\nThe cheque has cleared and its amount has been added to your account.<\/td>\nUndo Collection<\/strong><\/td>\n<\/tr>\n
      Rejected<\/strong><\/td>\nThe cheque was rejected (bounced cheque).<\/td>\nUndo Rejection<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n
      \n

      \ud83d\udec8<\/span><\/p>\n

      Note:<\/strong> On all screens, the rejected status appears as Rejected<\/strong>.<\/p>\n<\/div>\n

      The two collection paths<\/h2>\n\n\n\n\n\n
      Path<\/th>\nSteps<\/th>\nWhen to use it<\/th>\n<\/tr>\n
      Direct collection<\/td>\nReceived<\/strong> \u2192 Collected<\/strong><\/td>\nThe cheque is cashed immediately or collected in cash.<\/td>\n<\/tr>\n
      Deposit then collect<\/td>\nReceived<\/strong> \u2192 Deposited<\/strong> \u2192 Collected<\/strong><\/td>\nYou deposit the cheque in the bank and wait for it to clear, recording deposit fees if any.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

      Journal entries at each stage<\/h2>\n\n\n\n\n\n\n\n\n\n
      Stage<\/th>\nDebit<\/th>\nCredit<\/th>\nEntry date<\/th>\n<\/tr>\n
      Receive<\/strong><\/td>\nReceivable Notes<\/td>\nReceived Account<\/strong> (such as the client\u2019s account)<\/td>\nIssue Date<\/td>\n<\/tr>\n
      Collect<\/strong> (direct)<\/td>\nCollect Account<\/strong><\/td>\nReceivable Notes<\/td>\nCollect Date<\/td>\n<\/tr>\n
      Deposit<\/strong><\/td>\nOutstanding Deposit<\/td>\nReceivable Notes<\/td>\nDeposit Date<\/td>\n<\/tr>\n
      Collect<\/strong> (after deposit)<\/td>\nCollect Account<\/strong> with the amount minus fees, and the Deposit Fees Account with the fees<\/td>\nOutstanding Deposit<\/td>\nCollect Date<\/td>\n<\/tr>\n
      Reject<\/strong> (direct)<\/td>\nReceived Account<\/strong><\/td>\nReceivable Notes<\/td>\nRejection Date<\/td>\n<\/tr>\n
      Reject<\/strong> (after deposit)<\/td>\nReceived Account<\/strong><\/td>\nOutstanding Deposit (via Receivable Notes)<\/td>\nRejection Date<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

      When you undo<\/strong> any stage, its journal entry is deleted and the cheque returns to its previous status.<\/p>\n

      Accounts used<\/h2>\n